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Job Position
Title: Office Manager
Status: Full-Time
Location: Nairobi, Kenya
Class: Non-Exempt
Date: October 2011
Grameen Foundation USA is seeking a passionate, driven, team player to provide administrative and accounting support for a small but growing Regional Office in Nairobi, Kenya.
Through microfinance and technology, our mission is to enable the poor, especially the poorest, to create a world without poverty.
Keys to success in this role will be strong administrative, logistics, and bookkeeping skills, the ability to manage multiple projects simultaneously, and operate in an entrepreneurial, start-up atmosphere. The candidate will be highly organized, with excellent communication skills and ability to learn on the job.
Job Summary:
The Office Manager will take the lead responsibility for all administrative tasks as well as accounting and payroll for the Kenya office of Grameen Foundation USA. Key duties include processing payables and expense reports, maintaining books of accounts, processing payroll, and interfacing with vendors, government regulators, and head office Finance staff.
Reporting and relationships: The Office Manager reports directly to the Country Director in the Nairobi office, with dotted line reporting to the Finance & Operations Officer in Washington, DC.
Availability: The Office Manager will be expected to work a standard workweek of 40 hours plus additional hours as necessary to complete the tasks assigned.
Essential Job Functions
Office Management
Create and manage a highly organized and well run office:
Status: Full-Time
Location: Nairobi, Kenya
Class: Non-Exempt
Date: October 2011
Grameen Foundation USA is seeking a passionate, driven, team player to provide administrative and accounting support for a small but growing Regional Office in Nairobi, Kenya.
Through microfinance and technology, our mission is to enable the poor, especially the poorest, to create a world without poverty.
Keys to success in this role will be strong administrative, logistics, and bookkeeping skills, the ability to manage multiple projects simultaneously, and operate in an entrepreneurial, start-up atmosphere. The candidate will be highly organized, with excellent communication skills and ability to learn on the job.
Job Summary:
The Office Manager will take the lead responsibility for all administrative tasks as well as accounting and payroll for the Kenya office of Grameen Foundation USA. Key duties include processing payables and expense reports, maintaining books of accounts, processing payroll, and interfacing with vendors, government regulators, and head office Finance staff.
Reporting and relationships: The Office Manager reports directly to the Country Director in the Nairobi office, with dotted line reporting to the Finance & Operations Officer in Washington, DC.
Availability: The Office Manager will be expected to work a standard workweek of 40 hours plus additional hours as necessary to complete the tasks assigned.
Essential Job Functions
Office Management
Create and manage a highly organized and well run office:
- Perform general office support, including setting up meetings and procuring office supplies
- Identify office space and service providers; establish and manage related agreements and vendor relationships
- Coordinate IT support, including procurement of hardware, software and equipment
- Develop, maintain and communicate policies, office systems and procedures
- Provide travel support to staff including travel planning and submitting expense reports
- Manage HR records and personnel files
- Provide programmatic support as needed
Bookkeeping
- Maintain the Kenya office’s books of accounts and record the office’s transactions in accordance with Kenya Accounting Standards and GFUSA’s financial policies and procedures
- Prepare payroll computation, including all required withholdings and deductions, enter corresponding journal entries, and remit payments to employees and respective government agencies
- Maintain petty cash drawer, ensuring full records kept to support proper use, conducting weekly reconciliations and replenishing as needed
- Prepare and submit the monthly reports/schedules to the head office, including monthly funding requests, bank reconciliation statements, and financial statements
- Perform other bookkeeping duties as assigned
Required
Knowledge, Skills, and Abilities
- Deep commitment to eradication of poverty and alignment with Grameen Foundation’s mission
- Highly organized with strong attention to detail and an ability to prioritize among multiple projects
- Familiarity with maintaining office accounts and processing payroll
- Expertise in MS Office products (Excel, Word, PowerPoint); advanced MS Excel user and experience with some form of accounting software preferred
- Outstanding communication skills (written and oral); ability to communicate in a diplomatic, friendly, yet effective manner with senior management, staff and external partners
- High degree of confidentiality and professionalism; ability to handle sensitive information appropriately
- Ability and desire to learn new things with enthusiasm and think creatively to improve the efficiency of systems within the organization
- Ability to work well with others and collaboratively across the organization
- Ability to work and thrive in a fast-paced, energetic, highly creative and entrepreneurial environment
Education
and Experience
- Bachelor’s degree
- Minimum of 3-4 years experience in a professional office environment
- Experience in office management and bookkeeping required
Physical
and Environmental Conditions
Work environment involves everyday risks or discomforts that require normal safety precautions typical of places such as offices, meeting or training rooms, residences, or commercial vehicles; e.g., use of safe work place practices with office equipment, and/or avoidance of trips and falls, and observance of fire regulations and traffic signals.
Additional Comment
The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.
Reasonable accommodations may be made in appropriate circumstances to enable qualified individuals with disabilities to perform the essential functions of this job.
Please send CVs to Erin Connor, Kenya Country Director, at econnor@grameenfoundation.org
Work environment involves everyday risks or discomforts that require normal safety precautions typical of places such as offices, meeting or training rooms, residences, or commercial vehicles; e.g., use of safe work place practices with office equipment, and/or avoidance of trips and falls, and observance of fire regulations and traffic signals.
Additional Comment
The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job.
Reasonable accommodations may be made in appropriate circumstances to enable qualified individuals with disabilities to perform the essential functions of this job.
Please send CVs to Erin Connor, Kenya Country Director, at econnor@grameenfoundation.org
