UNEP Global Environment Facility (GEF) Finance Assistant Job in Kenya

Temporary Vacancy Announcement

Note:

Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified.

The candidate is responsible for any travel expenses incurred in order to take the examination at the duty station and to take up the assignment. This is a temporary vacancy.

Appointment against this post is for a limited duration and does not carry any expectancy, legal or otherwise of renewal.

Vacancy Notice No: GS-11-34

Organizational Location: UNEP/DGEF

Duty Station: Nairobi

Functional Title: Finance Assistant

Grade: G-4

Post Number: 603813

IMIS No.: 2011 FBL 2328 2780 4FE1 1374

Duration: 6 months (Temporary)

Closing Date: 3/11/2011

Duties and Responsibilities

The United Nations Environment Programme (UNEP) is the United Nations system’s designated entity for addressing environmental issues at the global and regional level.

Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action.

UNEP is one of three implementing agencies of the Global Environment Facility (GEF), alongside the World Bank and the UN Development Programme (UNDP).

The GEF helps developing countries and those with economies in transition to meet the agreed incremental costs of measures designed to achieve global environmental benefits in six focal areas: biological diversity, climate change, international waters, ozone layer depletion, land degradation and persistent organic pollutants.

The post is located in the UNEP/GEF Coordination Office (GEF CO), at the Nairobi Duty Station.

Under the direct supervision of the Fund Management Officer (FMO), the incumbent will carry out the following duties:

• Assists in preparing GEF CO budget.
• Extract data from accounts system to produce reports.
• Prepares funding documents for budget allotments.
• Assist with the monitoring of expenditures to ensure they remain within authorized levels.
• Create Special Service Agreements (SSA)/Travel Requests (TVRQ)/Travel advances (RCTA) in IMIS for GEF CO, ensuring that supporting documents are sufficient and in accordance with UN rules and regulations.
• Tracks project data by reviewing project files, budget revisions and closing revisions.
• Regularly review project database (ADDIS) to ensure project data has been updated in the system and alerting relevant staff when required.
• Maintains Project at Risk system datasheet by compiling data from respective FMOs.
• Assist in updating ADDIS with relevant project information on need basis i.e relevant Finance Assistant on leave or sudden increase in work-load due to new projects and/or year-end
• Assist in the provision of financial information required in Project Implementation Review (PIR) and Annual Monitoring Report (AMR).
• Provides general administrative support to FMO and other GEFCO members.
• Tracks and follow-up on administrative processes in progress.
• Drafts/prepares routine correspondence with respect to enquiries related to relevant financial and budget matters.
• Perform other related duties as assigned.

Competencies

Professionalism:

• Knowledge of financial policies, procedures and practices and ability to interpret and apply them in an organizational setting.
• Demonstrates use of initiative and makes appropriate linkages in work requirements and anticipates next steps.
• Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; a sound understanding of UN financial and administrative rules and procedures; familiarity with fund management tasks .

Communication:

• Excellent communication/drafting skills essential;
• Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Qualifications and Experience

Completion of Secondary school is required. Post-secondary training in a field related to financial management or administration is desired. A minimum of four years of progressively responsible working experience in Fund Management or Administration is required.

Other Desirable Skills

Excellent computer skills (Microsoft Office, email, internet) are required. Ability to operate modern software packages is an asset;

Language Requirements

English and French are the working languages of the United Nations Secretariat. For the post advertised fluency in oral and written English is required. Knowledge of another UN official language an asset.

Qualified candidates may submit their applications including their curriculum vitae or United Nations Personal History form (P.11) to the address mentioned below on or before the deadline.

The Chief, Classification and Recruitment Section,
Human Resources Management Service, UNON
P.O. Box 67578, Nairobi 00200
Room V-139

Email: recruitment@unon.org

Please quote;

• Index Number (for UN staff member)
• Vacancy Notice Number
• Functional title of the post
• Attach an updated fact-sheet, and a copy of the last two performance appraisals.

Applications received after the deadline (3/11/2011) will not be considered. This is a temporary vacancy. Appointment against this post is for a limited duration and does not carry any expectancy, legal or otherwise of renewal.

UNEP, UNHABITAT and UNON do not charge a fee at any stage of the recruitment process. If you have any questions concerning persons or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee please contact: recruitment @unon.org.