IEBC Commission Secretary / Chief Executive Officer and Deputy Commission Secretaries Kenyan Jobs

Republic of Kenya

The Independent Electoral and Boundaries Commission (IEBC)

Vacancies in the Positions of Commission Secretary/ Chief Executive Officer and Deputy Commission Secretaries

The Independent Electoral and Boundaries Commission (IEBC) is an independent Constitutional Commission established under Article 88 of the Constitution of Kenya.

The Commission is responsible for conducting or supervising referenda and elections to any elective body or office established by the constitution and any other elections as prescribed by an Act of Parliament and in particular for:

(a) the continuous registration of citizens as voters;

(b) the regular revision of the voters’ roll;

(c) the delimitation of constituencies and wards in accordance with the Constitution;

(d) the regulation of the process by which parties nominate candidates for elections;

(e) the settlement of electoral disputes, including disputes relating to or arising from nominations, but excluding election petitions and disputes subsequent to the declaration of election results;

(f) the registration of candidates for election;

(g) voter education;

(h) the facilitation of the observation, monitoring and evaluation of elections;

(i) the regulation of the amount of money that may be spent by or on behalf of a candidate or party in respect of any election;

(j) the development and enforcement of a code of conduct for candidates and parties contesting elections;

(k) the monitoring of compliance with the legislation required by Article 82 (1) (b) of the Constitution relating to nomination of candidates by parties;

(l) the investigation and prosecution of electoral offences by candidates, political parties or their agents pursuant to Article 157(12) of the Constitution;

(m) the use of appropriate technology and approaches in the performance of its functions;

(n) such other functions as are provided for by the Constitution or any other written law.

The Independent Electoral and Boundaries Commission (IEBC) is committed to upholding national values and principles of governance as enshrined in Article 10 and the values and principles of public service in Article 232(1) and (2) of the Constitution.

These values and principles are fundamental to the mandate of IEBC in ensuring credible, transparent, free and fair elections.

Pursuant to the provisions of Articles 248(2), 250 (12) and 252(1) (c) of the Constitution of Kenya and Sections 10(1), 11 and 12 of the Independent Electoral and Boundaries Commission (IEBC) Act of 2011, the Commission hereby invites applications for the positions of Commission Secretary/ Chief Executive Officer and Deputy Commission Secretaries.

I. Commission Secretary / Chief Executive Officer

Ref. V.NO/IEBC/1/2011

Functions and Duties of Commission Secretary

The Secretary shall, in the performance of the functions and duties of office, be responsible, answerable and report to the Commission.

The Secretary shall be the Chief Executive Officer and the Accounting Officer of the Commission.

The Secretary shall ensure the implementation of the Commission’s decisions, policies and programmes.

Specifically the secretary shall be responsible for:

• providing requisite leadership to the secretariat to ensure the Commission attains high level of professionalism and ethical standards in its entire mandate policies and programmes;
• heading the Secretariat which shall perform the day to day administrative functions of the Commission;
• preparing the Commission’s annual plans and estimates;
• overseeing financial and administrative management of the Commission;
• driving the Commission’s vision and mission through the implementation of its strategic plan;
• mobilizing and managing the resources of the Commission to achieve its core mandate;
• assignment of duties and supervision of all employees of the Commission;
• facilitating, co-coordinating and ensuring execution of Commission’s mandate;
• ensuring staff compliance with public ethics and values;
• all the Commissions documents as the chief custodian; and
• the performance of such other duties as may be assigned by the law and Commission.

Qualifications, Skills and Experience for Appointment

• be a citizen of Kenya;
• holds a degree from a recognized university;
• have at least five years’ proven relevant experience at management level in either: electoral matters, management, finance, governance, public administration, law, political science;
• Masters Degree in any relevant field will be an added advantage;
• must be computer literate;
• meets the requirements of Chapter Six of the Constitution.

Duration of Service

The secretary shall hold office for a term of five years but shall be eligible for re-appointment for one further term of five years.

II. Deputy Commission Secretary (Operations)

Ref. V.NO/IEBC/2/2011

The Deputy Commission Secretary (Operations) is one of the deputies to the Commission Secretary/CEO in the management of the Secretariat and is responsible for direct supervision of the core functions including voter registration, electoral operations, voter education, political party liaison and related activities.

A key part of this role is ensuring synergy within the support functions to deliver results.

Functions and Duties of the Deputy Commission Secretary (Operations)

• Responsible for planning the electoral cycle and operational planning of electoral events.
• Responsible for the management and coordination of the Commission’s regional electoral offices.
• Monitor and ensure the effective and efficient performance of core functions including; voter education, voter registration, boundary databases, electoral operations and electoral dispute resolution.
• Responsible for integration of appropriate technology in electoral operations and processes.
• Advising on the electoral cycle planning and management including development of proposals for reforms and change initiatives.
• Overseeing the development of a voter registration plan, structures and processes to deliver a certified and credible National Voter Register.
• Overseeing the development of voter education plans, strategies and collaborations.
• Coordinating the development of the electoral calendar and manage its execution.
• Overseeing electoral logistics, warehouse management for the Headquarter and the regions.
• Working closely with the Commission Secretary/CEO and Deputy Commission Secretary (Support Services) to ensure synergy in order todeliver results
• Perform such other duties that maybe assigned by the Commission.

Qualifications, Skills and Experience for Appointment

• Be a citizen of Kenya;
• Holds a degree from a recognized University in Social Sciences, Public, Finance, Law, Business Administration or any other degree in any other related and relevant field;
• have at least five years’ proven relevant experience at senior management level with a demonstrated track record in delivering significant strategic initiatives;
• Proven experience or a strong appreciation of electoral administration or electoral reform is mandatory;
• Masters Degree in any relevant field will be an added advantage;
• Must be computer literate.

Duration of Service

The Deputy Commission Secretary (Operations) shall hold office for a term of five years but shall be eligible for re-appointment for one further term of five years.

III. Deputy Commission Secretary (Support Services)

Ref. V.NO/IEBC/3/2011

The Deputy Commission Secretary (Support Services) is one of the deputies to the Commission Secretary/CEO to the in the management of the Secretariat and is responsible for direct supervision of the support functions of the Commission which includes human resources, financial services, legal, ICT services, research and Development services.

A key part of this role is ensuring synergy within the support functions to deliver results.

Functions and Duties of the Deputy Commission Secretary (Support Services)

• Responsible for the day-to-day professional management of the Commission’s support services functions.
• Responsible for the management and coordination of the Commission’s support services functions.
• Overseeing the Commission’s procurement and warehousing functions and ensure compliance with the Public Procurement and disposal regulations.
• Providing strategic direction in the performance of the Commission’s support function and operations and ensure periodic reporting.
• Overseeing the adequate staffing the Commission with competent, efficient and effective employees.
• Overseeing the outside public’s communication function of the Commission.
• Working closely with the Commission Secretary/CEO and the Deputy Commission Secretary (Operations) to ensure delivery of Commissionskey results
• Perform such other duties that maybe assigned by the Commission.

Qualifications, Skills and Experience for Appointment

• Be a citizen of Kenya;
• Holds a degree from a recognized University in Social Sciences, Public, Finance, Law, Business Administration, Logistics or any other degree in any other related and relevant field;
• Have at least five years’ proven relevant experience at senior management level with a demonstrated track record in delivering significant strategic initiatives;
• Proven experience or a strong appreciation of electoral administration or electoral reform process is mandatory;
• Masters Degree in any relevant field will be an added advantage;
• Must be computer literate.

Duration of Service

The Deputy Commission Secretary (Support Services) shall hold office for a term of five years but shall be eligible for re-appointment for one further term of five years.

Integrity Clearance

In addition to the qualifications set above, the applicants must further meet and evidence the following clearances:

a) Director, Ethics and Anti-Corruption (EACC)

b) Director, Criminal Investigation Department (CID)

c) Commissioner General, Kenya Revenue Authority (KRA)

d) Director of Public Prosecutions (DPP)

e) Chief Executive Officer, Higher Education Loans Board (HELB)

f) Professional bodies (where applicable) to which the applicant belongs such as LSK, ICPAK, AAK, IEK etc

g) Credit Reference Bureau Africa Limited or MetropolCredit Reference Bureau.

Security Clearance

All shortlisted applicants may be subjected by the Commission to a security clearance by National Security and Intelligence Service (NSIS).

Application Submissions

An applicant must clearly indicate the position and vacancy number to which they are applying for;

(b) Interested Candidates are requested to submit their duly completed IEBC Application Form together with an up-to-date curriculum vitae, copies of Certificates and testimonials, email and telephone contacts together with names, telephone and email contacts of three (3) referees who
must be familiar with the candidates previous work experience;

(c) The IEBC Application Form is available at the IEBC website (www.iebc.or.ke) or may be collected from 6th Floor, Anniversary Towers, University Way, Nairobi;

(d) Applications and supporting documents shall be -

i. Delivered to the IEBC Chairperson, 6th Floor, Anniversary Towers, University Way, Nairobi; and/or

ii. Submitted electronically as PDF format attachment to recruit@iebc.or.ke

(e) All submitted applications must be referenced;

(f) Applications shall be addressed to -

The Chairperson,
Independent Electoral and Boundaries Commission (IEBC), 6th
Floor, Anniversary Towers, University Way,
P.O. Box 45371-00100, GPO, Nairobi.

To reach the IEBC Chairperson on or before 5:00 PM on Tuesday, 10th January 2012.

Disqualification Criteria

The following persons are and/or will be excluded:

(a) Any person who has at any time within the preceding five years, held office, or stood for election in Parliamentary or civic elections;

(b) Any person who has been a member of a governing body or any political party or affiliated groups to those political parties in the last five years;

(c) Any person adversely mentioned in any report by a Commission of Inquiry or any Parliamentary Committee Report;

(d) Any person who canvasses directly, indirectly, by proxy, by emissary, by tribal or clan whipping, by pressure groups, by other associations or in any other way;

(e) Any person who, knowingly, willingly and blatantly lies, misrepresents, cheats and fails to disclose material facts.

Important Notice

i) Names of all applicants and the interview schedule of the shortlisted shall be published in the print media and in the Commission’s website: www.iebc.or.ke after the closure of the advert.

ii) Only shortlisted candidates will be contacted for interviews.

The Chairperson,
Independent Electoral and Boundaries Commission (IEBC),
6th Floor, Anniversary Towers, University Way,
P.O. Box 45371-00100 GPO, Nairobi.

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