Finance and Administrative Officer Kenyan Job

Position Title: Finance and Administrative Officer

Location: Nairobi, Kenya

Reporting to: Chief of Party

University Research Co., LLC is Head quartered in Bethesda, Maryland, USA. University Research Co., LLC (URC), along with its non-profit affiliate Centre for Human Services (CHS), is a Leader in public health consulting.

Established in 1965, our work spans over 30 countries around the globe. URC’s mission is to improve the quality of and access to health, education, and social services in the United States of America and in developing countries around the world.

URC has expertise in helping create environments where communities, health providers, educators, managers, and stakeholders can make lasting and positive changes in people’s lives. Currently key clients include the U.S. Agency for International Development (USAID), the Centres for Disease Control and Prevention (CDC), the Global Fund, and the Gates Foundation.

URC through its, USAID Health Care Improvement (HCI) in Kenya received an award to support the National Systems Strengthening for Quality Improvement in RH, MNCH, HIV/AIDs, Malaria and TB service. URC is therefore seeking an experienced, qualified Finance and Administrative Officer to provide support services in the Kenya office.

The Finance and Administrative Officer will provide timely and accurate managerial accounting service to the entire HCI project- in line with the URC financial policies and procedures, produce monthly financial reports using URC’s accounting software, ensure budget monitoring, cash flow projections, financial controls and operating systems are functioning and diligently enforced according to URC’s standard operating procedures.

Specific roles and responsibilities will involve:

Finance

• Timely booking and reporting of accounts monthly, quarterly and year end financial statements.
• Provide operational support to technical staff on expenditure management to include short term Action Plans and Expenditure Schedules
• Ensure timely submission of statutory returns according to Kenyan Law.
• Processing, obtain approval and Coding of Expenditure (Claims, Imprests, Surrenders, and Purchase Requisitions) and Internal Recoveries in accordance with Approved Work Plans and Budgets.
• Participate in Internal and External Audits by providing Auditors with Accounting Documents as requested and providing Explanations for Audit Queries.
• Seek ways to improve Timeliness and Quality of Service provided by Finance and assist in Systems improvements.
• Receiving Invoice/request of Payments together with Delivery Note and process payments timely.
• Maintain an inventory register for all project assets
• Supervise petty cash
• Supports the preparation of progress reports and budgets.
• Perform any other duties as required

Administration

• Oversee operation matters including IT,HR, procurement and premises and support programmes department in relation to operations and other activities as required
• Assist in the implementation of the organizations quality management systems
• Ensure adherence to the administration policies and procedures
• Supervise staff in finance and administration department
• Perform other duties as may be required.

Qualifications and Experience:

Candidates should possess:

• At least a degree in accounting, finance, business studies or equivalent and a professional accounting qualification (i.e. CPA/ACCA )
• Minimum of five years hands- on accounting and administrative experiences in the private sector or development field, experience with USAID projects will be an added advantage
• Excellent organizational and communication skills and ability to work independently
• Excellent written and oral skills in English as well as excellent computer skills
• Knowledge of the use of Quick Books accounting software will be a plus.
• Capacity to proritise workload and be capable of managing a broad range of areas

If you meet the criteria given above and are interested, please send an application letter with a detailed CV indicating your present employer and position, daytime telephone number, names and address of three referees.

To be considered, your application must be received by 10th February 2012

All correspondence should be sent through Email: hrkenya@urc-chs.com

or Posted to

The Chief of Party, P.O.Box 38359- 00623 Nairobi

URC regrets that only short-listed candidates will be contacted.

URC is an equal opportunity employer and has a non-smoking environment policy

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