Programme Assistant Job Vacancy - Kryptone Consulting

Among city planners and urban designers, there is growing awareness of the environmental importance of surface permeability. Within Urban and suburban (built-up) areas, management of the water cycles requires a certain balance between permeable surfaces such as vegetation or soil, and impermeable surfaces such as building and paved areas.

Areas where this balance has been lost may be prone to flooding and related environmental disasters. Many city and state governments are initiating procedures to actively regulate this balance, including zoning regulations, mitigation efforts, remedial actions, taxes and fines. Furthermore there is need to monitor the rapid urban sprawl and all negative effects on landscape and natural resources

We are in business to empower our clients to take control of their environmental and safety risks enhancements to their overall endeavor. We provide environmental management and assessment services to clients in industrial, energy, horticultural, municipal, real estate firms/ developers and international non- governmental organizations. We work with our customers to ensure and maintain compliance with Environmental Management and Coordination Act of 1999

Our environmental consulting focus is not on addressing historical issues, but in developing proactive management systems that are proven to improve environmental and safety performances.

Our team of experienced environmental professionals applying leading edge science and knowledge of regulatory requirements to measure, assess and quantify the potential effects of human activities on the environment. Our team strives for environmental leadership to satisfy the evolving needs of our clients.

We provide our environmental consulting tasks such as Environmental Impacts Assessments (E.I.A), Environmental Auditing (E.A), Waste management planning, Landscaping and Aesthetics planning and management, projects feasibility studied, planning, monitoring and evaluations. Management consulting and training among others.

Key Responsibilities

• Manage the Directors office and respond to queries in his absence;
• Schedule appointments for the Director and other members of the team as necessary;
• Review mails, respond to routine enquiries and draft responses for the consultancy;
• Manage meetings of the consultancy, including preparing documentation and taking minutes as necessary;
• Identify action points during meetings and follow up with the concerned parties to ensure that action is taken;
• Maintain an effective record and filing system for contacts, project activities, correspondences, and documents for quick and easy reference;
• Develop schedules and analysis to help review products from various units within the firm;
• Ensure confidentiality of information in Directors office;
• Provide support in formatting of reports;
• Assist in proposal development process taking responsibility for administrative sections of proposals developed within the firm and ensuring all application requirements are met;
• Assist in reviewing fee notes and organizing for contract preparations within the firm;
• Manage conference and workshop logistics by preparing draft budgets, making travel and hotel bookings, sending invitations, preparing workshop materials and arranging for per diems;
• Assist with firms financial management, including assisting with monitoring of the firms budget expenditure;
• Maintain grant reporting schedules of the firm in the Project Management System (PMS) and follow-up on project reports to ensure submission by due dates;
• Help in monitoring project implementation including review of burn rates on the online management accounting system and seeking from the firm teams the rationale for projects that are delayed;
• Maintain an effective record and filing system for contacts, donor correspondences and related documents; and
• Support where appropriate in the planning and execution of the identified fundraising campaigns.

Essential Skills

• First degree in environmental planning & management, business administration or the social sciences;
• 5 years of relevant experience in a busy office, preferably an NGO or as a personal assistant. (Those with Masters with no experience will be considered) ;
• Good planning, financial and organizational skills;
• Good computer skills;
• Excellent communication skills in English (both written and verbal). Knowledge of French will be an added advantage; and
• Excellent interpersonal skills.

Application Procedure

Send an Email addressed to the director kryptone consulting via kryptoneagencies@gmail.com with Subject as Job Reference and Title herein and the following Attachments (at minimum):

1. Cover Letter ( Maximum 2 pages; Propose your relevance to our Group Institute
Objectives and your suitability to the Job Specifications herein and your Expected Income; Weight 33%);

2. Statement of Capability (File Format-JPG; Maximum 4 pages; Handwritten and Scanned;
Describe difficult or hardship situations you faced, career or otherwise, how you handled them and the outcomes thereof; Weight 33%); and

3. Curriculum Vitae (File Format-PDF; Maximum 3 pages; Weight 34 %;);

Any lack of attention-to-detail with regard to Email Recipient, Email Subject, Number of Attachments, File Format, Page Count and Substance and shall lead to automatic disqualification.

Visit http://kryptoneconsulting.weebly.com for more information.

Interested candidates are encouraged to apply by 20th February, 2012.

Only short listed candidates will be contacted.

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