Regional Representative for the decentralized Nairobi Coordination Office Kenyan Job

Title:

Regional Representative for the decentralized Nairobi Coordination Office (Kenya, Somalia, Uganda, Malawi)

Position:

Represent COOPI in the coordination and support of all COOPI interventions in the Countries under Nairobi Coordination Office, ensuring that COOPI mission and vision is respected in the Countries’ strategy and in the implementation of the programs’ activities

Report to:

COOPI Director at Head Quarters - Milano

Duty station:

Kenya (Nairobi), with frequent missions in COOPI geographical area of competence (Kenya, Somalia, Uganda, Malawi)

The Regional Representative must demonstrate capability directly related to the proposed work, including technical qualifications, supervisory skills, relevant academic background, and demonstrated experience in African countries and difficult/problematic operating environment. The Regional Representative of the decentralized COOPI Nairobi Coordination is the desk officer for the following Countries: Kenya, Somalia, Uganda and Malawi, and will be responsible for overseeing the technical and management expertise present on the field, liaising with the governmental institutions, the donors and other key stakeholders, fulfilling the principal responsibilities as outlined below.

Descrizione e requisiti

Terms of reference.

Strategic Planning

Collaboration with the Head Quarters International Programs Planning Office for the preparation of the area and sectors strategies and related operational plans for the Countries under Nairobi Coordination Office;
Continuous monitoring/supervision of implementation of the strategies and operational plans in the Countries under Nairobi Coordination Office.

Institutional relationships

Represent COOPI with the Institutions (local and international) and donors in the Countries under Nairobi Coordination Office, in collaboration with the Country coordinators (if present);
Develop and enhance the relationship with the regional coordination of Institutions (local and international), donors and international and local NGOs present in the Countries under Nairobi Coordination Office.

Donors Identification:

identify directly and in collaboration with the Country coordinators (if present) and with the Head Quarters appointed offices, new donors in the geographical area of competence.

Financial management:

support and supervise, in collaboration with the regional administrator, the Head Quarters area focal point and the Country coordinators (if present) or the local administrators of the countries under Nairobi Coordination Office, the preparation of the annual budget, analysis of costs, share costs and subsequent revisions;
Supervise, in collaboration with the regional administrator and the Head Quarters area focal point, the projects’ and coordination’s financial management in the Countries under Nairobi Coordination Office

Projects’ Planning and Management

In coordination with the Head Quarters International Programs Planning Office, collaborate with the Country Coordinators (if present) in the elaboration of the strategies and annual planning for the submission of projects, and supervise the implementation of the same for the Countries under Nairobi Coordination Office.

Coordinate the elaboration and designing of new proposals, and ensure the preparation of the documentation needed for the submission of the same, in collaboration with the appointed Head Quarters offices.

Ensure the right application of donors’ procedures and contracts/grants.
Revise directly and/or in collaboration with the regional Administrator, the projects’ reports (narrative and financial), and ensure the timely sending of the same to the donors, and the monitoring documentation requested by the Head Quarters.

In collaboration with the appointed Head Quarters offices, evaluate the results achieved by the projects’ activities implementation, and modify strategies and activities according to the needs

Human resources management

• In coordination with the Human Resource Office at Head Quarters level, and together with the Country Coordinators (if present), select the expatriate staff, discuss the conditions of contract with the selected expatriate staff, and approve the contracts;
• Follow up contracts and insurances for the expatriate staff;
• Evaluate the performance of the expatriate staff.

Visibility and communication

• In collaboration with the appointed Head Quarters office for Communication and Fundraising, coordinate the visibility and communication activities in the geographical area of competence and in the Countries under Nairobi Coordination Office;
• In collaboration with the Country Coordinators (if present), or directly, organize and supervise the visibility activities and the communication initiatives in the Countries under Nairobi Coordination Office;
• Be the focal point for the Head Quarters office for Communication and Fundraising for the visibility and communication activities implemented in Italy for the Countries under Nairobi Coordination Office;
• Together with the Head Quarters office for Communication and Fundraising, evaluate the impact of the related activities

Projects’ Monitoring and evaluation

• In collaboration with the appointed Head Quarters Office, plan the monitoring tools and the evaluation activities;
• Ensure the supervision of the implementation of the monitoring tools;
• Together with the appointed Head Quarters offices, evaluate the results of the monitoring and evaluation activities, and modify strategies/activities according to the needs.
• COOPI rules supervision
• Define/update COOPI internal rules for the Countries under Nairobi Coordination Office, and ensure/ supervise their implementation.
• Acquirement/purchasing procedure
• Ensure that the acquirement/purchase procedures are rightly implemented, according to donors’ and COOPI requirements

Minimum Requirements

• University degree, or other relevant academic background;
• At least 8 years working experience, out of which at least 5 in projects programming and management;
• Previous experience as Country Coordinator will be an advantage;
• Previous experience in COOPI overseas will be an advantage;
• Proactive aptitude in terms of planning and coordination with different bodies, Institutions and reference Points;
• Good leadership skills, aimed at managing and motivating a team;
• Positive ability to bear stressful and complicated situations;
• Diplomatic and confidentiality skills;
• Target oriented and problem solving aptitude;
• Good knowledge and use of the English Language;
• Previous experiences in project writing;
• Good report writing skills;
• Good administrative skills.

Contract Length: minimum 18 months – Renewable

Starting date: 1st April 2012, inclusive of 1 month of hand over

How to apply:

http://www.coopi.org/it/lavoroformazione/offertedilavoro/lavoro