Accounts Assistant Job in ACORD Kenya

Job Summary

Under the supervision of the Senior Accountant, the Accounts Assistant will support the Finance data processing by the preparation of documents of original entry, initial date entry and management of the document filling process.

Specific Responsibilities

• Prepare invoices for payment, obtaining approvals and budget codes from relevant budget holders;
• Maintain filing systems for accounting documents and vouchers;
• Process and account for travel advances and related expense claims;
• Assist in processing field financial reports and produce relevant reconciliations;
• Perform bank reconciliations for head office accounts and analyze and also prepare monthly review of bank reconciliations of field accounts;
• Prepare and process journal, and enter into the sun system;
• Ensure proper files, both hard and soft copies, are maintained to support all transactions processed;
• Undertake any other tasks which may be assigned by the Head of Finance;
• Assist in filing and verification of completeness of the documentation on the donors Files, preparation of checklists and verifications for the Kenya programme, and centrally managed projects of CIDA, MDG3 and the FLOW;
• Assist in preparation of the year-end audit schedules for the field accounts;
• Assist in archiving financial files;
• Reconciliation of the office accounts;;

Qualifications and Experience

• Bachelor's Degree in Financial Management/Business Administration;
• Professional qualification: Certified Public Accountants (CPA), Association of Chartered Certified Accountants (ACCA) or equivalent; Part qualification will also be considered;
• At least 1 year general accounting experience preferably within the Non-Governmental Organization's (NGO) sector;
• Computer literacy: Knowledge of Excel spreadsheet is essential. Being Conversant with the SUN SYSTEM accounting system or other relevant accounting systems will be an added advantage;
• Fluency in English (spoken and written) and working Knowledge of French is desirable, although not essential.

Remuneration: A competitive national package

Apply to:

Human Resources & Organisational Development Manager
ACORD Nairobi, ACK Garden House,
P. O. Box 61216, 00200,
Nairobi, Kenya

Tel: +254 20 2721172, 2721185/86

To apply, please complete an application form http://www.acordinternational.org/silo/files/application-form.doc and e-mail it with a detailed Curriculum Vitae and cover letter to recruit@acordinternational.org with the Job Title in the Subject Box.

A detailed Job Description is also available on the website http://www.acordinternational.org/silo/files/accounts-assistant.pdf.

Closing Date: 7th May 2012