M & E Programme Officer Job in Kenya - Transparency International

TI-Kenya is a non-profit organization founded in 1999 and works towards a transparent and corruption free Kenya, by promoting good governance and social justice.

TI-Kenya is part of the Transparency International group that is a non-partisan coalition of individuals with a shared vision of a corruption free world.

It is an autonomous Chapter in the Transparency International movement, with which we share knowledge and exchange ideas for the greater good of Kenya and the world at large.

TI-Kenya is seeking to recruit a Programme Officer – Monitoring & Evaluation.

We invite applications for interested persons. To be considered you must meet the following minimum requirements explained below:

Department: Programmes
Reports to: Deputy Executive Director/Head of Programmes

Summary

Under the supervision of the Deputy Executive Director/ Head of Programmes, the Monitoring and Evaluation Officer will be responsible for monitoring TI-Kenya Programmes.

As part of the monitoring requirement, he/she will identify gaps in gathered/received/researched information and make recommendations for necessary action.

Duties and Responsibilities

1. Setting up/reviewing the M&E System

• Conduct and coordinate reviews of:

1. an institutional M&E plan incorporating objectives, procedures and tools and
2. a Logical Framework matrix providing performance and impact indicators and corresponding means of verification

• In collaboration with stakeholders, develop an overall framework for both programme and project M&E that includes (but is not limited to) annual reviews, participatory impact assessments, process and operations monitoring, and lessons-learned
• Guide the process for identifying and designing the key indicators for each component to record and report physical progress against the Strategic and Annual Action Plans. Steer the process for designing the format of such progress reports.
• Guide the process for identifying key performance questions and parameters for monitoring performance and comparing it to targets. Design the format for such performance reports.
• Clarify core information needs including: Board, Members, SMT; programmes/projects and staff; funding agencies; cooperating institutions/partner implementing agencies
• Review the quality of existing social and economic data in the programme/project areas, methods of collection and its facility to provide a baseline for impact evaluation. Draw up the TOR for, design and cost out a baseline survey and a needs assessment survey.
• Recruit, guide and supervise organisations that are contracted to implement special surveys and studies required for evaluating effects and impacts ensuring that all contracts include specifications for internal monitoring, reporting and penalties.
• Clarify personnel M&E responsibilities; align M&E activities with annual work plans; prepare timelines and budgets

2. Implementation of M&E

Oversee and execute M&E activities included in the Annual Work Plan, with particular focus on results and impacts as well as in lesson learning. In particular:

• Based on the Strategic and Annual Action Plans, and in particular programme/project budgets, design a framework for the physical and process monitoring of activities promoting a results-based approach emphasizing impact
• Guide and coordinate the preparation of progress reports in accordance with approved reporting formats and guide their timely submission including: quarterly progress reports; annual programme reports; project reports; inception/ad-hoc technical reports
• Analyse reports for impact evaluation. Prepare consolidated reports highlighting: problems and actions needed; potential bottlenecks; specific recommendations
• Collaborate with staff and implementing partners on qualitative monitoring to provide relevant information for ongoing evaluation of activities, effects and impacts.
• Identify needs and draw up TORs for specific studies; recruit, guide and supervise consultants or organisations that are contracted to implement special surveys and studies required for evaluating project effects and impacts
• Prepare TORs and oversee mid-term and final evaluations
• Ensure that, in general, monitoring arrangements comply with funding agreements and, in particular, that the provisions of such agreements are fully observed in the design of programme/project M&E.
• Inform and join external supervision and evaluation missions.

3. Capacity Building/Lessons learned

• Develop a plan for capacity-building on M&E and any required IT support.
• Foster participatory planning/monitoring by regular training and refresher activities
• Supervising, evaluating and developing the capacity of programme staff
• Plan for regular opportunities to identify lessons learned by:

1. Consolidating a culture of lessons learned by allocating staff specific responsibilities
2. Ensuring TORs for consultants incorporate lessons learned mechanisms
3. Documenting and disseminating lessons at least once a year
4. Supporting and coordinating participation in existing networks

4. Communication

• Prepare reports on M&E findings
• Undertake regular field visits if required to support implementation and identify needs.
• Guide the regular sharing of M&E findings with primary stakeholders.
• Provide regular management information highlighting areas of concern
• Check that monitoring data are discussed in appropriate forums and in a timely fashion in terms of implications for future action. If necessary, create such discussion forums.
• Facilitate access to M&E data for the relevant stakeholders.

5. Resource Mobilisation/Budget Management and Reporting

• Developing resourcing strategies that effectively respond to long-term and short-term programme and organisational objectives.
• Identifying and securing bi-lateral / multi-lateral donor funding in accordance with budget targets and maintaining healthy project proposal pipeline.
• Promoting the integration of transparency and anti-corruption into donor agendas by undertaking donor research and developing and maintaining effective donor advocacy.
• Narrative and financial reporting internally, to donors, to governments and to partners.

The above duties and responsibilities cover the main tasks and convey the spirit of the sort of tasks that are anticipated proactively for this position.

Other tasks may be assigned as necessary according to organisational needs.

Qualifications and Experience

1. Education and Qualification

• A graduate degree in information or a management related field or a relevant social science discipline.

2. Knowledge

• Familiar with anti-corruption and good governance issues in Kenya and East Africa
• Demonstrated understanding of the project cycle management
• Strong knowledge of M & E methodology and approaches (including quantitative, qualitative and participatory); quality assurance.
• The logical framework approach and other strategic planning approaches;
• Research design and implementation for studies and surveys
• Training in M&E development and implementation;
• Facilitating learning-oriented analysis sessions of M&E data with multiple stakeholders;
• Report writing.

3. Experience

• 5 years of practical experience in monitoring and evaluation in the East African region
• Demonstrated experience in data collection, analysis and synthesis and preparation of strategic information for decision makers
• Proven track record of successful experience in writing reports and reviews, delivering presentation and defending recommendations
• Experience in working in multi-cultural environment
• Experience of working in an NGO or a civil society of organization working on monitoring and evaluation.

Competencies

• A solid understanding of the environment in which TI-Kenya operates; commitment to and understanding of TI-Kenya’s mission, vision and objectives
• Familiarity with processes of strengthening local organisations and capacities;
• Willing to undertake regular field and other external visits and interact with different stakeholders, from citizens monitoring groups to bilateral and multilateral donors;
• Excellent written and verbal communication skills in English and Kiswahili.
• Ability to work closely in a team environment
• Strong analytical skills
• Highly organised and detail oriented; able to prioritise and produce work of a consistently high standard;
• Leadership qualities, personnel and team management.

Interested applicants should send their detailed application letters and CVs highlighting relevant experience, a daytime telephone contact and email address by Close of Business on 2nd May 2012 to:

Executive Director
Transparency International – Kenya
P.O. Box 198, Nairobi, City Square 00200
e-mail: transparency@tikenya.org

Website: www.tikenya.org

Please note that we will not accept hard copy applications

Transparency International - Kenya is an equal opportunity employer