Supply Administrator Job in Lokichogio, Kenya

The offices of MSF - Holland in Lokichogio, Kenya would like to invite applications from individuals wishing to work in the following position:

Position: Supply Administrator
 

Location: Lokichogio, Kenya
 

Start: May / June 2012

Overall Objectives:

Maintain LogisticX 7 program including creating the appropriate documents for use by the other supply team members so as to receive and track goods and orders, creating all packing lists, waybills and any other documentation related to supply to the field and updating a monthly excel document for order overviews for all projects to Loki and Loki to local/NSC/Amsterdam.

Specific Responsibilities:

• To be responsible for all data entering into LogisticX 7 - create appropriate documents for ordering and receptions, ensure all data has been authorized properly 
• To ensure that receptions are done immediately both in Lox7 and excel based order overviews immediately after goods are received 
• To report any anomalies in the database to the supervisor immediately
• To update the Projects /Capital Order Overview regularly 
• To discuss progress with the supervisor on a daily basis, reporting to the rest of the supply team at the weekly team meeting 
• To report the performance of mission supply chain, the theoretical stock inventory, expiry date overview, monthly stock overview and transit stock reports of all locations regularly 
• To report immediately to the supervisor of any discrepancy found in data system 
• To perform additional duties as per the request of immediate supervisor

Requirements: 

• Qualification either in administration, data entry or in statistics 
• Minimum 2 to 3 years work experience in data entry/analysis, preferably in the logistics sector and with Logistics7 database, interest in logistics related issues 
• Ability to organize & prioritize workloads independently, being proactive and using initiative when appropriate, maintain standards in difficult environments, sometimes with limited resources and support 
• Strong professional ethics, in particular emphasis upon maintaining confidentiality of data records and results 
• Good command of English (both spoken and written) and local language 
• Competent computer skills in Microsoft Office, Word and Excel 
• Ability to act as part of multi-cultural and multi-disciplinary team 
• Previous experience in a similar role with other organizations desirable

How to apply:

Please send CV and motivation letter to: somalia-reception@oca.msf.org

Deadline: May 15th, 2012

Only candidates selected for a follow up interview and test will be contacted