Logistics Supply Assistant Job in Lokichogio, Kenya

The offices of MSF - Holland in Lokichogio, Kenya would like to invite applications from individuals wishing to work in the following position:

Position: Logistics Supply Assistant 

Location: Lokichogio, Kenya 

Start: May / June 2012

Overall Objectives:

Responsible for assisting and supporting the Supply Logistician in the efficient operation of supply chain in the mission (purchase and order management, stock management, freight management) and for the supply administration of the logistical supply.

Specific Responsibilities:

• To ensure MSF-Holland supply procedure is applied and observed throughout the process 
• Order management – to receive, check and process order requests using standard MSF tools and systems; report project order overview on a monthly basis 
• Purchase management – to prepare a purchase list and order; follow-up of local and Nairobi Supply Centre purchases; to update the local suppliers list and undertake review of pricing data and price comparisons; to negotiate and communicate with suppliers and communicate with local and Nairobi Supply Centre for status of purchase orders, claims and/or complaints 
• Freight management – to communicate with suppliers regarding status of cargos and inform storekeepers; communicate with projects to set the priority of project cargos and organize dispatching cargo to the projects; submit and follow up on requests for tax exemption and communicate with the customs clearing agents 
• Supply administration – to assemble, update and maintain accurate data on supply database and file documents and correspondence, analyse the database of standard item, provide local prices of items available on the local market to the field 
• Other tasks and responsibilities may be temporarily included and delegated by the hierarchical manager depending on needs.

Requirements:

• Demonstrable supply management experience 
• Satisfactory level of computer skill in MS word, MS Excel, MS Outlook & Windows base work station
• Good command of English and relevant local language, both written and spoken 
• Ability to organize & prioritize workload independently, using initiative when appropriate 
• Honesty 
• Attention to details
• Pro-activeness 
• Good communication and team management skills 
• Previous experience in a similar role with another NGO desirable

How to apply:

Please send CV and motivation letter to: somalia-reception@oca.msf.org 

Deadline: May 15th, 2012

Only candidates selected for a follow up interview and test will be contacted