Give Us Wings Administrative Assistant / Accounts Clerk Job in Kisumu Kenya (KShs 20K)

Give Us Wings is a registered non-governmental organization in Kenya and Uganda, as well as a registered non-profit organization in the USA where it is based. 

We endeavor to partner with community based organizations and self-help groups to help fulfill their visions of reducing poverty. 

In this process we find willing partners, help determine a joint project that will have the greatest impact on the community, draft proposals, and partner in planning of the project.  

We assist in mobilizing local and international resources and assets, build local capacity to implement, maintain, and develop the project, and once the community has proven self-sustainability, then Give Us wings exits.

Give Us Wings is seeking a highly efficient, ethical, motivated, intelligent, and motivated person to fill the position of Administrative Assistant / Accounts Clerk.
   
Start Date: Immediately

Primary Role: To give administrative, financial, and clerical support to both Give Us Wings Kenya and Give Us Wings Uganda in the Africa Office located in Kisumu.

Reports to: Programme Director

Compensation: Dependent on qualifications and experience, 20,000 KES

Withholdings: Kenya Revenue Authority, National Hospital Insurance Fund, and National Social Security Fund

Allowances: Work related airtime, internet, and transport

Equipment: All available in the office, not to be removed from office without prior authorization

Schedule: 9 AM – 6 PM, 1 hour for lunch from 1-2 PM, primarily in office in Kisumu, though some travel may be required.

Length of Position: Orientation will occur during the first two weeks on the job.  At the end of the orientation period, there will be a three month period of probation. 

At the end of the three month period of probation, an appraisal will be given and if the appraisal is successful the staff member would be offered a performance contract for full employment for two years, renewable.

Qualifications:

• Have served for at least two (2) years in accounting/administrative related field;
• Have a Bachelor’s degree in any of the following disciplines: Commerce(Accounting/ Finance option) Business Management/Administration or relevant social science from a recognized institution;
• Have Professional qualifications in accounting such as CPA or ACCA or its equivalent from a recognized institution;
• Have excellent interpersonal, presentation, and communication skills;
• Excellent Computer Skills typing 35 WPM, excel in all MS Office Applications, internet.
• Be a person of high integrity and ethical in both professional and personal life. 
• Excellent writing and verbal communication skills in English, Kiswahili, and preferably Dholuo.
• Skills in maintaining accounting or bookkeeping records;
• Team player;
• Leadership skills;
• Prior NGO experience; and
• Sound knowledge of relevant laws, government regulations and policies pertaining to NGOs.

Responsibilities / Duties:
 

Administrative Assistant Duties:

• Manage Kisumu Office for Give Us Wings Africa (Kenya and Uganda);
• Welcome guests, visitors, offer assistance and hospitality;
• Manage all organizational correspondence;
• Oversee/implement human resources policies;
• Assists in meeting of legal/regulatory requirements of the organization;
• Be primary liaison to and assist the Board of Directors;
• Assist in preparation of program/project grants, proposals, and reports;
• Assist related and supported institutions and community based organizations in improving their clerical, administrative, and financial reporting requirements;
• Assist in meeting/event planning, implementation, and follow-up;
• Assist in volunteer coordination;
• Assist in volunteer trip planning, preparation, implementation, and follow-up; and
• Manage and organize organizational information (both physical files and electronic information).

Accounts Clerk Duties:

• Oversee/Implement Financial Policies;
• Complete accurate and timely monthly expense reports, balance sheets, financial statements, and bank reconciliation;
• Administer petty cash;
• Assist in collection or revenue and making payments;
• Manage and process payroll and withholdings;
• Assist in procurement, purchasing, inventory, asset control, and tendering processes;
• Assist in preparation and submission of statutory payments;
• Assist in processing the payroll;
• Maintain ledgers;
• Prepare and maintain the cash book and other subsidiary books; and
• Assist in processing payments to creditors.

Application Process: 

If you possess the above qualifications and the drive to meet the challenges, please write quoting the job title on both the cover letter and envelope or subject line accompanied by a detailed and up-to-date curriculum vitae, indicating your current remuneration, academic and professional qualifications, work experience, home county, your e-mail and telephone contacts.
 

Your CV must clearly indicate three names of referees who must be familiar with your previous academic/work experience and indicate their telephone, postal and email addresses. 

Attach copies of your educational, professional certificates, Identity Card and testimonials.
 

In your cover letter please write why you are interested in working with our NGO and you specific interest in community development.
 

Applications should be submitted by email or mail addressed to the 

Programme Director, 

Give Us Wings, 

P.O Box 615-40100,

Kisumu 

or giveuswingskenya@gmail.com
 

Give Us Wings is an equal opportunity employer.