Registrar, Accounts, Procurement, Audit, Office Admin Jobs at Karatina University, Kenya

Karatina University was established as a fully fledged University ¡n Kenya through the award of Charter on March 2013 as stipulated ¡n the University Act No. 42 of 2012.

Currently, the University offers degree and diploma programmes in Education and Social Sciences, Natural Resources and Environmental Sciences, Business, Agriculture and Biotechnology and Pure and Applied Sciences.

The University is situated 15 km North of Karatina Town on Ragati Tea Factory/Kagochi tarmac road.

The University is seeking to fill the following positions.

Administrative Positions

Assistant Registrar 

Grade 12: Ref: KarU/AR/1/13

Duties and Responsibilities

Work at this level entails assisting in planning, coordinating and controlling of administrative activities ¡n any of the units of the University. 

An employee at this level will be expected to work with minimum supervision. 

He/she will also be responsible for staff development and capacity building under him/her in order to maintain efficient administrative services and any other duties as may be assigned by a senior officer.

Qualifications and Experience

• Masters Degree in a relevant field from a recognized institution
• At least five (5) years relevant work experience
• Knowledge in Information and Communication Technology.
• Membership with relevant professional body will be an added advantage.

Accountant I

Grade 12: 

Ref: KarU/ACC/2/13

Duties and Responsibilities

Work at this level entails; maintaining accounts, monitoring expenditure and payments, supervising bank reconciliations, preparation of financial reports and statements, preparation of budget, financial analysis, implementation and enforcement of policies and regulations, ensure expenditure and payments are properly authorized, verification of payment vouchers, payment schedules and ledger postings, supervising staff, staff development and capacity building, making periodic financial performance reports and any other duties as may be assigned by a senior officer.

Qualifications and Experience

• Masters degree in Business related field from a recognized institution
• CPA (K)
• At least three (3) years relevant work experience.
• Membership registration with (ICPAK) or any other relevant professional body
• Knowledge of Information and Communication Technology

Senior Assistant Procurement Officer

Grade 11:

Ref: KarU/SAPO/3/13

Duties and Responsibilities

Work at this level entails coordinating purchasing and supplies activities, preparation of Local Purchase Orders (LPOs), following up payments for suppliers, efficient management and distribution of stores, procurement of stores and carrying out stock-taking, maintaining of master inventory for permanent stores, supervision of staff, receiving requisitions from users, confirming correct specifications and deliveries, requesting and evaluating quotations or tenders, placing orders or arranging for contracts, monitor deliveries, checking received supplies against orders, counter check supplies invoices against orders, raise goods received note (GRN), attending to Audit queries on purchasing operations, implementation and enforcement of procurement regulations and procedures, preparations of supplies estimates and expenditures, control of supplies vote, keeping record of pre-qualified suppliers, verification and disposal of unserviceable stores and any other duties as may be assigned by a senior officer.

Qualifications and Experience

• A Bachelors degree in the following disciplines; Business Administration, Economics, Commerce (Supplies Management) or its equivalent from a recognized University.
•  At least six (6) years relevant work experience
• Knowledge of information and Communication technology
• Membership registration with a relevant professional body

Senior Accounts Assistant I 

Grade 8: Ref: KarU/SAA/4/13

Duties and Responsibilities

Work at this level entails assisting in compilation of financial reports, bank reconciliation, maintenance of assets register, maintenance of creditors and debtors ledgers, in addition assist in preparation of cash flow statements, financial analysis, examination of revenue and expenditure and any other duties as may be assigned by a senior officer.

Qualifications and Experience

• Bachelor degree with CPA 2 or CPA finalist.
• At least three (3) years relevant work experience.
• knowledge of Information and Communication Technology
• CPA Part 3 (Section VI) is an added advantage

Assistant Internal Auditor

Grade 8: Ref: KarU/AIA/5/13

Duties and Responsibilities

Work at this level entails checking the accuracy of revenue received and verifying banking of the same, examining petty cash payments to ascertain proper authorization, payroll vouching and verifying creditors, preparation of departmental budget, verification of purchases against budgets, physical verification of stocks, writing preliminary audit reports, audit checks, examining all books of accounts to ascertain that transactions have been made in accordance with the regulations and vouch their accuracy and propriety, carrying out the audit of records of functional departments. In addition, undertake a set of audit assignments under the overall direction of an audit team leader and any other duties as may be assigned by a senior officer.

Qualifications and Experience

• Bachelors degree in Accounting or Finance Option from a recognized University.
• He/She must be a CPA Part Il and must have served as an auditor or a comparable and relevant position ¡n an institution of higher learning, public or private for a minimum period of three (3) years.
• He/she must demonstrate outstanding professional competence, leadership qualities and high integrity and be familiar with Kenya Government Procurement and Audit policies and practice.
• He/she must have exposure to computerized financial systems and experience in public sector accounting.

Administrative Assistant 

Grade 7/8: Ref: KarU/AA/6/13

Duties and Responsibilities

Work at this level entails doing general administrative duties under the guidance of a more experienced employee at Schools, Academic and/or Administrative Division of the University where an employee will be exposed to broad administrative duties. In addition, administration of students records, supervision of staff, assisting the dean in day to day running of students affairs, examination matters, secretariat to various committees, fees collection, admission of students, preparation of senate documents and any other duties as may be assigned by a senior officer.

Qualifications and Experience

• Bachelors Degree or its equivalent from a recognized institution
• At least three (3) years work experience in a relevant position
• Computer literacy
• Postgraduate qualification in a relevant field is an addedad vantage

Senior Procurement Assistant II

Grade 7/8: Ref: KarU/SPA/7/13

Duties and Responsibilities

Work at this level entails analyzing and dispatching quotations, preparation of tender documents, maintaining supplies and supplies register, filing of purchasing documents, inventory control, ensuring security and safety of stores, assist in budgeting, disposal of stocks and any other duties as may be assigned by a senior officer.

Qualifications and Experience

• Bachelors degree in a relevant field from a recognized institution.
• At least three (3) years relevant work experience
• Knowledge of information and Communication technology
• Membership registration with a relevant professional body

Secretary

Grade 5/6 Ref: KarU/SEC/8/13

Duties and Responsibilities

Work at this level entails taking shorthand and transcribing; typing from drafts or recordings from dictating machines and operating other related machines; telephone communication; handling mails and writing simple routine correspondences; appointments, taking charge of documents and files, including confidential materials; reception duties, supervision and guidance of staff, handling inventory and petty cash, and any other duties as may be assigned by a senior officer.

Qualifications and Experience

• Intermediate Secretarial Certificate (Stage II) from Kenya National Examination Council (KNEC) below:
• Typewriting II (5Owpm)
• Shorthand II (80 wpm)
•  Business English II
• Commerce II
• Office Practice II
• Secretarial Studies II
• Kenya Certificate of Secondary Education (KCSE) mean grade of at least C- (Minus) or its equivalent.
• At least five (5) years work experience
• Computer literacy
• A diploma in a relevant field is an added advantage

Mode of Application

Applicants must submit two (2) copies of applications giving details of the age, educational and professional qualifications, detailed work experience, present post and salary, applicant’s telephone number and e-mail address. 

Enclose certified copies of certificates and testimonials and giving names and addresses of three (3) referees who are knowledgeable about the applicant’s competence and area of specialisation accompanied with Curriculum Vitae and a copy of current pays lip.

In addition, applicants should request their referees to write directly to the undersigned, in separate sealed envelopes.

Interested applicants should send the applications to the undersigned, quoting the reference number for the job applied for so as to be received on or before Friday 2lStJune, 2013. Only shortlisted candidates will be contacted.

The Vice Chancellor
Karatina University
P.O. Box 1957- 10101
Karatina

Karatina University is an equal opportunity employer.