IPOA Executive Secretaries, Audit Assistant, Drivers and Support Staff Jobs in Kenya

The Independent Policing Oversight Authority (IPOA) is a State Authority created under an Act of Parliament No. 35 of 2011 which provides for civilian oversight of work of the police.

IPOA has various vacancies and would like to inform interested members of the public to apply:

Chairman and Director’s Office

Executive Secretary

Grade 5

Ref: IPOA 32/08/13

2 Posts 

Reporting to the Director, the jobholder will be responsible for assisting the Board Chairperson to compile relevant information and analysis as required for relevant units, regional overviews (e.g. Committee reports, donor reports, Authority annual reports and updates) as well as follows preparation and submission of reports to IPOA .

The jobholder will also be responsible for:

• Assisting the Director, in his/her management and leadership functions, i.e. networking with Regional offices and programmes, the International Stakeholders, the press as well as other organisations;
• Coordinates and follows up Authority meetings team meetings and reports as necessary.
• Coordinates with staff of IPOA and communicates messages from the Board Chairman’s office.
• Organises agendas, meetings, and appointments for the Board and streamlines requests and workload; Organises travel/accommodation for the Board Members ;
• Handles mail for the Board Chairperson and edits enquiries and correspondence, reports and documents as required and Maintains filing, archiving systems and databases;

The successful candidate will have a Degree in secretarial studies or business management

At least Five (5) years of professional experience in an executive office. 

Full secretarial qualifications and computer literacy is a must.

Audit Assistant

Grade 7

Ref: IPOA 33/08/13 

Reporting to Head of Risk and Internal Audit, the jobholder will be responsible for Audit records and retrieval. 

The jobholder will also be responsible for:

• Keeping Audit records;
• Assisting photocopying and arranging audit documents for meetings;
• Dispatch of relevant audit reports to respective departments;

The successful candidate will have CPA II, with 2 years relevant experience. 

Computer Proficiency is a must

Driver

Grade 8

Ref: IPOA 34/08/13

2 Posts 

Reporting to Administrations Officer, the jobholder will be responsible for driving vehicles to fulfil IPOA’s transport needs. 

The jobholder will also be responsible for:

• Ensuring vehicles are mechanically sound and clean
• Ensuring safety of vehicles/equipment and its occupants
• Maintaining accurate and up to date vehicle/equipment records
• Reporting all accidents and incident cases promptly to the relevant IPOA offices

The successful candidate will have Educational Qualifications:- KCSE mean grade D.

Professional Qualifications:- 

• Valid Driving License,
• First AID Training, 
• Defensive driving certification, 
• Certificate of good conduct and
• 5 years relevant working experience .

Support Staff

Grade 9

Ref: IPOA 35/08/13

2 Posts 
Reporting to Administrations Officer, the jobholder will be responsible for the general cleanliness and office support of IPOA offices. 

The jobholder will also be responsible for:

• Ensuring of office letters and related correspondences
• Ensuring cleanliness of IPOA premises
• Assist in photocopying and documentation tasks
• Undertake day to day errands as required

The successful candidate will have 

Educational Qualifications:- KCSE mean grade D and 2 years  relevant experience. 

A valid motorcycle riding licence will be an added advantage. 

Certificate of good conduct is a must.

Successful candidates will have an attractive package and benefits including opportunities for extensive trainings both locally and abroad.

Only shortlisted candidates will be contacted.

How to Apply

Interested persons should send their applications quoting the job reference number and the title of the position you are applying for.  

In addition, please provide your curriculum vitae containing details of your qualifications, experience, present position, current and expected remuneration as well as copies of professional/academic certificates.

Include your day and evening telephone numbers, e-mail address, names and addresses of three references together with copies of relevant certificates and testimonials with envelopes clearly marked the position being applied for.

The application should reach The Authority by Friday, 13th September 2013.

The applications should be addressed to:
 

TSG
Voucher No: 2181
P.O Box 49990 - 00100
Nairobi Kenya     

OR

DNA
NO: 1555
P.O Box 49010 - 00100
Nairobi Kenya     

Note: 

1. IPOA is an equal opportunity employer

2. Persons living with disabilities are encouraged to apply

3. Only shortlisted candidates will be contacted and canvassing will lead to Automatic disqualification.