IPOA Head of Security Services, Chief Accountant, Finance Officer, Administration Officer, ICT Administrators, Procurement Officers and Accounts Assistant Jobs in Kenya

The Independent Policing Oversight Authority (IPOA) is a State Authority created under an Act of Parliament No. 35 of 2011 which provides for civilian oversight of work of the police.

IPOA has various vacancies and would like to inform interested members of the public to apply:

Business Services Department

Head of Security Services

Grade 3

Ref: IPOA 07/08/13 

Reporting to the Deputy Director Business Services, the jobholder will be responsible for providing wide leadership and direction in all areas of security, loss control, security best practices and security programs.

The jobholder will also be responsible for:

• Assist with preparation and implementation of departmental budgets and annual work plans
• Develops and implements short and long range organizational goals, objectives, strategic plans, policies,standards and operating procedures; 
• monitors and evaluates effectiveness, and effects changes required for improvement that will ensure the highest level of security for IPOA staff and assets and the lowest risk of loss and liability to the organization.
• Monitors security conditions and conduct from both external and internal sources, and advise administration on appropriate risk mitigation strategies.
• Develops and  implements a security training strategy for the departmental staff and ensures appropriate steps are taken to ensure wide security compliance.
• Ensure appropriates  security  screening of  visitors to Authority`s offices
• Oversees and provides direction for major security related projects and physical security technologies including but not limited to; various card key access systems, alarm systems, video surveillance systems,security services,  and various other related systems.
• Oversees and directs security efforts across the organisation  to identify security initiatives and standards and Provides technical expertise and facilitates implementation.
• Interprets security laws, regulations, and contract requirements; directs subordinates in enforcing compliance;and maintains relationships with law enforcement and  regulatory agencies, and other issuers of security requirement.
• Liaising with these agencies on matters touching on Authority’s internal and external security issues.

The successful candidate will have 

• a Bachelor’s degree in any field and a Masters’ degree in security related discipline or have undertaken a one year National Defence course at National Defence Staff College based in Karen Nairobi; 
• with at least 7 years of professional experience in Security Management and must be of the rank of a Colonel and above in the millitary.

Chief Accountant

Grade 4

Ref: IPOA 36/08/13 

Reporting to the Deputy Director Business Services, the jobholder will be responsible for Ensuring prompt release of funds for operations and Controlling vote book through continuous reconciliation of expenditure against allocated budgets. 

The jobholder will also be responsible for:

• Assist with preparation of the departmental annual budgets and work plans
• Preparing, monthly, quarterly management reports, and annual financial statements up to audited accounts
• Collating and preparing global annual budgets with detailed explanatory notes
• Supervising custody of accountable documents and records
• Facilitating budget re-allocation for the various IPOA Units
• Coordinating cash count to detect any anomalies
• Ensuring timely monthly bank reconciliations of expenditure against allocated budget
• Ensuring bank reconciliation of expenditure against allocated budget
• Ensuring timely payment of suppliers, service providers, and statutory payroll staff deductions
• Ensuring prompt expenditure and revenue controls and reviewing budget re-allocation and supplementary requests

The successful candidate will have 

• a Bachelor’s degree in Commerce (Accounting Option) and CPA-K/ACCA or equivalent with 5 years’ working experience. 
• They will also have experience in budget development and budgetary controls including variance analysis, preparation of financial statements up to audited accounts, project appraisal and development skills as well as a thorough knowledge of public procurement regulations. 
• The candidate will also have excellent computer skills with expertise in the usage of a variety of accounting software packages (e.g. ACCPac, Sun, SAGE, QuickBooks etc). 
• Membership to relevant professional body is a must.

Finance Officer

Grade 5

Ref: IPOA 09/08/13 

Reporting to the Deputy Director Business Services, the jobholder will be responsible for ensuring compliance with accounting standards, policies, regulations and designing and implementing effective management and accounting system of revenue collection. 

The jobholder will also be responsible for:

• Maintaining effective budgetary controls, cost accounting and internal control systems and procedures and carrying out operational performance analysis
• Preparing cash flow forecasts and other finance forecast statements
• Administering  AIE's and requests for supplementary funds
• Providing accurate and timely management accounting reports and business performance data
• Ensuring proper maintenance of assets and depreciation schedules
• Supervising management of petty cash float
• Ensuring proper maintenance of assets and depreciation schedules

The successful candidate will have

• a Bachelor’s degree in Commerce (Accounting Option) and CPA-K/ACCA or equivalent with 3 years’ work experience. 
• They will also have experience in preparation of financial statements up to audited accounts, as well as a thorough knowledge of public procurement act and regulations. 
• The candidate will also have excellent computer skills with expertise in the usage of a variety of accounting software packages (e.g. ACCPac, Sun, SAGE, QuickBooks etc). 
• Membership to relevant professional body will be an added advantage.

Administration Officer

Grade 5

Ref: IPOA 10/08/13

Reporting to the Deputy Director Business Services, the jobholder will be responsible for Implementing policies for all administrative functions. 

The jobholder will also be responsible for:

• Assist with preparation and implementation of departmental budgets and annual work plans
• Ensuring that Authority’s assets are promptly secured through tagging and comprehensively insured
• Custodian of car logbooks, spare car keys
• Developing and implementing policies for all administrative functions
• Reviewing office accommodation and office allocation to staff
• Controlling and monitoring use of official motor vehicles by authorizing motor vehicle movements through work-tickets, maintenance of accurate transport records, and ensuring regular and scheduled preventative maintenance
• Supervise transport staff and allocate appropriate duties
• Ensuring that offices and other facilities are kept clean to the highest standards, and that provision of staff tea and drinking water are served on time
• Ensuring timely repairs and maintenance of office facilities, including equipment and furniture
• Maintaining an inventory and status of equipment and furniture in houses allocated to staff and condition of its contents and Coordinating the provision of mailing , registry services and office utilities
• Liaison with landlords on general maintenance of common office areas
• Supervise issue of fuel orders/fuel card, and preparing fuel consumption reports on monthly basis
• Preparing timely and accurate quarterly and annual management reports

The successful candidate will have 

• a Bachelor of Arts degree or equivalent and a Diploma in Business administration
• 3 years work experience in administration in a busy and large public or corporate organisation.

Network Administrator

Grade 7

Ref: IPOA 11/08/13 

Reporting to the Head ICT, the jobholder will be responsible for maintaining computing environment by identifying network requirements; installing upgrades; monitoring network performance. 

The jobholder will also be responsible for:

• Establishes network specifications by conferring with users; analyzing workflow, access, information, and security requirements; designing router administration, including interface configuration and routing protocols.
• Establishes network by evaluating network performance issues including availability, utilization, throughput, good put, and latency; planning and executing the selection, installation, configuration, and testing of equipment; defining network policies and procedures; establishing connections and firewalls.
• Maintains network performance by performing network monitoring and analysis, and performance tuning; troubleshooting network problems; escalating problems to vendor.
• Secures network by developing network access, monitoring, control, and evaluation; maintaining documentation.
• Upgrades network by conferring with vendors; developing, testing, evaluating, and installing enhancements.

The successful candidate will have 

• a Diploma in Information Management Systems, computer Science or its equivalent from a recognized institution. 
• Network Performance Tuning, LAN Knowledge, Network Design and Implementation, Problem Solving, Strategic Planning, Multi-tasking, Quality Focus, Coordination, Technical Understanding, Quick Study, Technical Zeal and 
• 2 years relevant working experience with a reputable organization. 
• Those with degree qualifications in related area will have and added advantage.

System Administrator

Grade 6

Ref: IPOA 12/08/13 

Reporting to the Head ICT, the jobholder will be responsible for Coordinating with users regarding the use of software packages and equipment; assists with utilization of packages, software package applications or programs; identifies, reviews and recommends software and/or equipment to meet user needs; answers questions or resolves problems. 

The jobholder will also be responsible for:

• Writing updates and/or reviews detailed user documentation and manuals for applications/programs; distributes or arranges distribution of system documentation.
• Installs and/or assists in installation of software packages and/or equipment to include configuration of software/hardware.
• Reviews user manuals and computer listings to debug programs, interpret abnormal terminations or other inoperable situations and resolve problems.
• Support and advise on downtime procedures and business continuity to ensure that they are adopted successfully in their allocated local work area;
• Ensure that all system and process issues and incidents are logged and tracked using formal documentation; and Provide technical support and train new users  in the use of system/ICT facilities and systems;
• Ensure servicing and maintenance of all the Information Communication Technology equipment;

The successful candidate will have 

• a Bachelor’s degree in Information Management Systems, Computer Science or its equivalent from a recognized university
• Knowledge of windows operating systems, MS exchange server and MySQL Server and three (3) years relevant working experience with a reputable organization. 
• Experience in working with an Enterprise Resource Planning (ERP) System will be and added advantage.

Data Base Administrator

Grade 6

Ref: IPOA 13/08/13 

Reporting to the Head ICT, the jobholder will be responsible for Designing, developing and maintaining web-based business process and database applications. 

The jobholder will also be responsible for:

• Creating scripts and DTS packages for data integration, data maintenance or bug fixes.
• Write SQL statement for ad-hoc report generation and Prototype new applications to refine requirements.
• Analyze, define and document system requirements for data, workflow, logical processes, interfaces with other systems, auditing, reporting requirements and production configuration.
• Create test plans, test data sets and automated testing to ensure all components of the system meet specifications and Analyze code for problem resolution and performance optimizations.
• Provide technical consulting and respond to error reports, problems or questions.

The successful candidate will have

• a Bachelors degree in Information Management Systems/Computer Science or its equivalent from a recognized university, 
• at least three (3) years’ experience in developing relational database applications with complex MS SQL, Visual Studio, NET, PHP in a large and busy environment 
• Experience in working with an Enterprise Resource Planning (ERP) System will be an added advantage

Procurement Officer

Grade 6

Ref: IPOA 14/08/13 

Reporting to the Head Procurement, the jobholder will be responsible for ensuring timely processing tenders for procurement of goods and services within the framework of established policies and procedures. 

The jobholder will also be responsible for:

• Implementing Authority’s procurement policies and procedures
• Preparing quarterly and annual procurement plans in line with approved budgets
• Assisting in procurement documentation, and supporting the Head of Procurement with secretarial duties of procurement Committees
• Maintaining an accurate record of Authority’s suppliers and service providers
• Provide support in monitoring of the procurement functions in Liaison with user department in drawing and managing procurement contracts.
• Ensuring accurate and up-to-date procurement files and other records
• In conjunction with departmental units, compile a list of assets earmarked for disposal for submission to the Disposal Committee
• Ensure that Local Purchase Orders are maintained and prepared accurately as per Tender and Procurement Committees’ resolutions
• Supervising the preparation of Goods Received Notes (GRNs), and signing of Delivery Notes
• Implementing annual departmental procurement  plans in liaison with user departments  as per Authority’s approved material requirements

The successful candidate will have 

• a Bachelor’s degree and a Diploma in Supplies Management with three (3) years relevant working experience with a reputable organization and a member professional body in procurement is a must.

Procurement Assistant

Grade 7

Ref: IPOA 15/08/13 

Reporting to the Procurement Officer, the jobholder will be responsible for ensuring proper record keeping of tenders’ documents procurement of goods and services within the framework of established policies and procedures. 

The jobholder will also be responsible for:

• Routine secretarial support to the procurement unit
• Keeping and maintaining all procurement records and availing them  when required
• Assist in developing  of indents, orders and requisitions
• Keep an update of the procurement registry
• Keep data of all the LSO`s and LPO`s
• Preparation of GRNs and LSOs and LPOs

The successful candidate will have 

• a Diploma in Supplies Management and two (2) years relevant working experience with a reputable organization. 
• Membership to a professional body is a must.

Accounts Assistant

Grade 7

Ref: IPOA 16/08/13 

Reporting to the Chief Accountant, the jobholder will be responsible for processing payments as per established procedures and Capturing invoices/certificate of contract into the system. 

The jobholder will also be responsible for:

• Processing payments as per established procedures and policies
• Capturing invoices/certificate of contract into the system
• Preparing payment vouchers
• Maintaining petty cash float
• Reviewing payments vouchers and reconciling creditors accounts to ensure accuracy
• Supervising daily cash count and liaising with suppliers to facilitate reconciliation of accounts
• Maintaining accounting files and records

The successful candidate will have  

• CPA II and working experience of two (2)years in a busy environment. 
• Computer Skills in accounting software packages is a must.

How to Apply

Interested persons should send their applications quoting the job reference number and the title of the position you are applying for.  

In addition, please provide your curriculum vitae containing details of your qualifications, experience, present position, current and expected remuneration as well as copies of professional/academic certificates.

Include your day and evening telephone numbers, e-mail address, names and addresses of three references together with copies of relevant certificates and testimonials with envelopes clearly marked the position being applied for.

The application should reach The Authority by Friday, 13th September 2013.

The applications should be addressed to:
 

TSG
Voucher No: 2181
P.O Box 49990 - 00100
Nairobi Kenya     

OR

DNA
NO: 1555
P.O Box 49010 - 00100
Nairobi Kenya     

Note: 

1. IPOA is an equal opportunity employer

2. Persons living with disabilities are encouraged to apply

3. Only shortlisted candidates will be contacted and canvassing will lead to Automatic disqualification.