UN Women Photography and Videography Consultancy Opportunity

Terms of Reference
 

UN Women Regional Office for Eastern and Southern Africa
 

Title: National Consultant: Photography and Videography Production
 

Purpose: To document the Fund for Gender Equality Africa Grantee Convening (Nairobi, 7-11 October) as well as the UN Women Fund for Gender Equality Public Event “Achieving Results, Expressing Impact” and complete video documentary
 

Location: Nairobi, Kenya
 

Contract Duration: 7 - 25 October 2013
 

Contract Supervision
 

Programme Monitoring and Reporting Specialist, Fund For Gender Equality UN Women Regional Office for Africa
 

Knowledge Management & Information Systems Specialist, Fund for Gender Equality/UN Women, New York, USA
 

Regional Communications and Outreach Officer, UN Women Regional Office for Eastern and Southern Africa
 

Application Deadline: 27th September 2013
 

I. Background
 

The UN Women Fund for Gender Equality (FGE) in collaboration with the UN Women Regional Office for Southern and Eastern Africa are organizing a capacity building workshop for Grantees from Africa. 

The meeting will be held in Red Court Hotel, Nairobi, Kenya, 7-11 October 2013. 

A Public Event “Achieving Results, Expressing Impact” will also be organized in Red Court Hotel, Nairobi, Kenya, 7 October 2013 (18:30-20:30). 

Visual documentation of this workshop and public event will capture results for effective communications purposes.

II. Scope of Work and Specific Tasks
 

The consultant will work together with the UNWOMEN Fund for Gender Equality (In New York and in Dakar) and UN Women Regional Office for Eastern and Southern Africa (in Nairobi) to develop a photo bank of images and video on regional Flickr account and the UN Women Digital Assets Management System (DAMS) to represent the event and projects to raise awareness and increase knowledge on UN Women presence at the Regional and in country programme levels.
 

The main activities of the consultancy are suggested to include, but not exclusively, the following:

• Major lined-up key events and meetings as required
• Cataloguing of photos onto UN Women Africa flickr account and other recommended digital databank of UN Women and most preferable onto the DAMS

III. Duration of Assignment and Duty Station
 

The time required for the consultancy is estimated at four full-time working days within the period from 7-25 October 2013.
 

IV. Contract Supervision
 

UN Women has overall management of the work of the consultant. 

The consultant will be in direct contact with the Programme Monitoring and Reporting Specialist, Fund for Gender Equality UN Women Regional Office for Africa and Knowledge Management & Information Systems Specialist, Fund for Gender Equality/UN Women, New York, USA as well as the Regional Communications and Outreach Officer, UN Women Regional Office for Southern and Eastern Africa.
 

V. Final Product and Deliverables

• Catalogued key photos of the Fund for Gender Equality Africa Grantee Convening (7 and 8 October)
• Catalogued key photos of the UN Women Fund for Gender Equality Public Event “Achieving Results, Expressing Impact” (7 October, 6:30pm-8:30pm)
• Record with video the Fund for Gender Equality Africa Convening for two days (7 and 8 October) and realize short interviews of all grantees, focal points, FGE team and Regional Office Director on demand.
• During the sharefair session (8 October 4:00pm -5:00pm) videographer will have to realize 1mn interview per project. The videographer will deliver a final film production of five to seven minutes, with narration in English/French language, presenting all grantee programmes active in Africa.
• Record with videography the UN Women Fund for Gender Equality Public Event “Achieving Results, Expressing Impact” (7 October, 6:30pm-8:30pm) and deliver a final film production of five to seven minutes with narration in English language summarizing the key moments of the public event.

Specific requirements for photo submission

• Color and Black and White
• In electronic form on CD or flash-card
• Format of electronic pictures: JPEG, maximum TIFF, BMP, PNG
• Colors: minimum RGB, maximum CMYK
• Resolution: high (minimum 300 dpi scale up to A1 size) that will be of an internationally acceptable standard
• Pixel dimension: 1600x900 dpi

Specific requirement for videography

• Deliverables meet technical standards of videos:

1. All footage should be shot HD (16:9) 1080i50 or 1080i60
2. For cut piece a SPLIT TRACK AUDIO (natural sound on one track, voice and music, of any, on the other track) should be submitted
3. “L” cuts or transitions should be avoided for edited pieces
4. Compression L H.264 video at 12000kbps (minimum)
5. AAC Audio at 256kpbs

• Script/storyline and storyboard tailored to local and international audiences as approved by UN Women

• An up to seven-minute video documentary on UN Women Under-Secretary-General and Executive Director’s mission in Indonesia and Bangkok with the following detail:

• 1 (one) master copy of the seven minutes video in DVD with appropriate captions
• Raw video footage and interviews in DVD
• two copies of the DVD

IV. Copyrights

• UN Women has non-exclusive world rights in perpetuity
• Before the consultant moves any video on the wire or uploads it to an online Image Database as video documentation essay or video essays, extended documentary or extended footage, she/he should contact UN Women to obtain consent
• UN Women can provide the video documentation to other UN organizations or the media at no cost, as is the practice

VI. Schedule of Payments
 

Payment in full upon final submission and satisfactory deliverables
 

Date: By 25 October 2013
 

Deliverables

• All photos of activities and events catalogues
• Catalogued video production of the required length onto DAMS

VII. Degree of Expertise and Qualifications
 

Applications are sought from suitably qualified women and men at the local work station. 

The time required for the consultancy is estimated at four full-time working days within the period from 7- 25 October 2013
 

The following framework identifies the time required per consultant:
 

Essential

• Bachelor in photography or related-fields
• At least 7 years of professional experience in the area of photography and videography
• Substantial consultancy experience with a record of providing high-quality, creative, images for clients.

Key Duties and Responsibilities

• Capture high resolution images of individuals, families, groups, events at field locations related to the implementation of the UN Women activities and programmes
• Provide at least 15 selected images from each event/assignment
• Caption each photograph with specific details such as geographical location, name of the person (for portraits), activity and any other relevant information, for easy identification and location. Captions should be embedded in the jpeg images and also provided in a separate text document.

How to Apply:
 

Interested applicants are requested to submit documents listed below to UN Women via email consultancies.eharo@unwomen.org and CC: florence.hamimi@unwomen.org

• Updated CV
• Proposed lump sum professional fee