Deputy Clerk, Legal Counsel, Clerk Assistants, Commissionaire, ICT Officer, Research Officer, Librarian, Printer, PR Officer, Telephone Operators, Procurement Assistant Officer and Admin Assistant

Republic of Kenya

County Assembly of Laikipia

Re-Advertisement of Vacancies

The County Assembly Service Board of Laikipia County Assembly invites applications from suitably qualified Kenya citizens to fill the following vacant positions.

Deputy Clerk / Director Legislative Procedures & Committee Services

1 Post

Duties and Responsibilities

• Planning and co-coordinating functions and operations of a section within the Clerk’s Chambers, namely: The Committee Office; Procedural Research;
• Protocol and Conferences Office; Assembly Organizations and Exchange Programs; Journals Office; County Assembly Service Board Secretariat; Administrative and Financial Duties;
• Offering advice on procedure and practice to the Speaker, other Presiding Officers and Members of the County Assembly.

Key Result Areas

• Procedure: procedure, practice, conventions, tradition and etiquette
• Research: Searching for fresh information / facts by consulting appropriate sources like documents or persons
• Committees: Offering administrative services to various types of Assembly committees including the County Assembly Service Board
• Conferences: Activities pertaining to seminars and conferences for Members of the County Assembly and staff

Requirements for Appointment

• Masters in the following disciplines: Social Science, Government/ Political Science, history, Sociology, Economics, Public Policy with minimum 4 years relevant experience;
• Computer literate;

OR

• Bachelors degree in Social Science, Government/ Political Science, history, Sociology, Economics, Public Policy with minimum 6 years relevant experience;
• Those with a Law degree will have an added advantage
• Computer literate
• Proven commitment to, and timely execution of duties and responsibilities in the assigned section;
• Good administration, organization, and analytical skills
• interpersonal and human resource management skills
• Good written and verbal communication skills
• Ability to multi-task, motivate and lead others

Legal Counsel

1 Post

Duties and Responsibilities

A Legal Counsel shall be responsible to Director, Legislative Procedures & Committee Services. 

The duties and responsibilities shall include:

• Drafting of Private Members’ Bills
• Drafting of amendments to Bills to be proposed to the Assembly by any Member of the County Assembly or any Committee of the County Assembly
• Giving legal interpretation to Acts and Bills and generally giving legal advice on matters relating to the County Assembly
• Providing legal advice to the County Assembly Service Board, the County Assembly and its Committees
• Providing any other legal services that may be required by the Committees, the Speaker, the County Assembly Service Board or the Clerk of the County Assembly
• Ensuring that Bills passed by the County Assembly comply with the Constitution

Requirements for Appointment

• Have a Bachelor of Law degree;
• Has been admitted as an Advocate of the High Court of Kenya;
• Be in possession of a current practicing certificate;
• A minimum of 3 years relevant experience
• Good administration, organization, and analytical skills
• interpersonal and human resource management skills
• Good written and verbal communication skills
• Ability to multi-task
• Computer literate

Clerk Assistant I 

2 Posts

Duties and Responsibilities

Duties and responsibilities at this grade will be more focused in serving in various sections of the Clerks. 

Chambers Assignments will be so designed as to enable the officer apply the knowledge so far gained, and at the same time enriching it while developing a sound flair in County Assembly  procedure and practice. 

The officer will work under the Senior Clerk in carrying out responsibilities in a sector of any of the sections.

The duties will include: -

• Serving at the Table Office, the Journals Office, Committees, Research and Administration.
• Advising on County Assembly procedure, practice, conventions, tradition and etiquette
• Searching for fresh information / facts by consulting appropriate sources like documents or persons
• Offering administrative services to various types of County Assembly Committees, including the County Assembly Service Board
• Supporting activities pertaining to seminars and conferences for Members of the County Assembly and staff

Requirements for Appointment

• Bachelors degree in Social Sciences
• A minimum of 4 years relevant experience
• Computer literate
• Good administration, organization, and analytical skills
• interpersonal and human resource management skills
• Good written and verbal communication skills
• Ability to multi-task

Clerk Assistant II 

1 Post

Duties and Responsibilities:

An officer at this level will be closely supervised and guided by the immediate senior Clerk. 

The officer will be assigned duties within the Directorate of Legislative Procedure and Committee Services while undergoing training in such areas as County Assembly procedure, practices and etiquette and committee administration and management and any other relevant course. 

The duties include: -

• Advising on County Assembly procedure, practice, conventions, tradition and etiquette
• Searching for fresh information / facts by consulting appropriate sources like documents or persons
• Offering administrative services to various types of County Assembly committees, including the Service Board Activities pertaining to seminars and conferences for Members of the and staff

Requirements for Appointment

• Diploma in a Social Sciences field
• A minimum of 3 years relevant experience
• Computer literate
• Good administration, organization, and analytical skills
• Good interpersonal skills
• Good written and verbal communication skills
• Ability to multi-task

Commissionaire

1 Post

Duties and responsibilities

• Undertaking Ceremonial and Chamber duties
• Attending to the Chair
• Attending to the Clerk
• Enforcing Speaker’s orders
• Maintaining Members attendant register
• Gallery security
• Maintaining Orderliness
• Controlling the press in the gallery
• Enforcing dress code in the gallery

Requirements for Appointment

• KCSE C- and above;
• Paramilitary Training qualifications;
• Certificate in a relevant discipline from a recognized institution;
• a minimum of 3 years experience in uniformed service;
• First Aid/Fire Fighting Certificate; Certificate for exemplary service
• Be in possession of an exemplarily service certificate.
• Good written and verbal communication skills
• Ability to multi-task

ICT Officer II

1 Post

Duties and Responsibilities

• Provision of centralized data processing services for services of County Assembly.
• Coordination of computerization efforts in the County Assembly;
• Provision of advisory services on all matters related to information technology;
• Provision of training on the use of computers, relevant software packages and development of customized applications; and installation
• Configuration of local Area network and Wide Area Network
• Developing and updating application systems
• Carrying out systems analysis, design and program specification in liaison with users
• Overseeing the process of configuration of new Information Communication Technology equipment
• Supervising and compiling overall systems documentations
• Drawing up hardware specification for Information Communication Technology equipment
• Verification, validation and certification of Information Communication Technology.

Requirements for Appointment

• A Bachelor degree in computer science/ information systems or its equivalent from a recognized University;
• Minimum of 2 years relevant experience;
• Good administration, organization, and analytical skills
• Good written and verbal communication skills
• Ability to multi-task

Research Officer

1 Post

Duties and Responsibilities

• Provision of non-partisan professional research assistance and analysis to Members, Committees and staff of the County Assembly
• Initiating and conducting anticipatory research/analysis on key policy issues
• Providing expert interpretation, explanation and analysis, including assessing the strength and weaknesses of policy options
• Maintaining a periodically updated inventory of publications on current issues, legislation and major public policy issues/questions
• Ensuring quality control in the preparation of research papers, briefing notes and particular points of view;
• Providing back up to County Assembly committees;

Requirements for Appointment

• A Bachelors’ degree in Social Sciences
• Sound knowledge and understanding of policy research and analysis with evidence of published papers on topical issues;
• Demonstrated a high degree of administrative skills and managerial competence as reflected in work performance;
• A minimum of 3 years continuous work experience as a research officer in a reputable institution;
• Computer literate
• Good administration, organization, and analytical skills
• Interpersonal skills
• Good written and verbal communication skills
• Ability to multi-task

Documentation / Librarian Officer 

1 Post

Overall Purpose of the Job:

To document the County heritage and history for future generations in accordance with the national collections documentation strategy for public access.

Duties and Responsibilities

• Document the collections held in store and on display at the Assembly and elsewhere in the County including task planning, reconciliation of paper and computer records,
• entering information on to computer from paper records,
• reconciling computer records with objects on display and in store, photography, and liaising with other staff
• Undertaking data cleaning and preparation of records for on-line public access.
• producing reports, liaising with curators, updating records
• Assisting with current documentation tasks as required (for example, scanning documents and photographs)
• Training of Library staff and students on attachment; provision of reference and research services;
• Provision of the Selective Dissemination of Information service and preparation of Annual Reports.

Requirement for Appointment

• Bachelors’ degree in Social Sciences
• A minimum of 2 years relevant work experience
• Experience of working with databases, spreadsheets and word processors
• Experience of carrying out museum documentation
• Experience of using digital cameras and resizing digital images
• Very good general IT skills and a proven ability to learn new applications.
• Attention to detail and accuracy
• An understanding of Health and Safety issues
• A knowledge of the County’s history
• Ability to work with others and alone

Printer III 

1 Post

Duties and Responsibilities

An officer at this level will be deployed in any of the following functional areas:

• Production Planning and Control
• Pre-Press (Computer)
• Proof – Reading
• Graphic Reproduction
• Lithographic Machine Operation
• Print Finish

Requirements for Appointment

• Kenya Certificate of Secondary Education (KCSE) mean grade D+ (plus)
• Certificate in the relevant discipline
• Computer literate
• Minimum 3 years relevant experience
• Good administration, organization, and analytical skills
• Interpersonal skills
• Good written and verbal communication skills

Public Relation / Protocol Officer I 

1 Post

Duties and Responsibilities

• Coordinating all public relations related activities including publishing of brochures, handbooks, flyers, CDs etc
• Updating of the website in liaison with the IT department;
• Coordinating of the outreach program
• Preparing press releases; reacting to media stories and proactive media reporting through the available channels
• Coordinating with the Broadcast Unit on broadcast/media aspects

Requirement for Appointment

• Have Bachelors degree in Mass Communication
• Minimum 3 years relevant experience.
• Must demonstrate administrative management skills and sound knowledge of media, public relations and communication ability;
• Be competent in use of IT as a working tool.
• Good administration, organization, and analytical skills
• Good written and verbal communication skills

Telephone Operators

1 Post

Duties and responsibilities

• Receiving and connecting calls
• Routine testing of exchange lines and switchboard facilities
• Maintenance of telephone records

Requirements for Appointment

• Kenya Certificate of Secondary Education mean Grade C+ (plus)
• Front Office Training
• Communication skills (Oral & Writing);
• Minimum of 3 years relevant experience
• Be proficient in computer applications.
• Good organization skills
• Interpersonal skills
• Ability to multi-task

Procurement Assistant Officer

1 Post

Duties and Responsibilities

• Security and safe custody of stores and supplies
• Issues and rationing of stores supplies
• Procurement of supplies
• Advising on rationing of stores where demands exceed supply
• Recommending disposal of unserviceable assets

Requirement for appointment

• KCSE Certificate with C minus with C minus in mathematics
• Diploma in Procurement/supplies management
• Minimum 3 years relevant experience
• Computer literate
• Good administration, organization, and analytical skills
• Good written and verbal communication skills

Administrative Assistant

1 Post

Duties and Responsibilities

• Recording dictation in shorthand and transcribing it in typewritten form
• Typing from drafts, manuscripts or recording from dictation machines, processing data
• Management of e-office
• Ensuring security of office records, documents and equipments including classified materials
• Preparing responses to simple routine correspondence
• Attending to visitors/clients
• Handling telephone calls and appointments
• Ensuring security of office records
• Documents and equipments; and
• Effective management of office protocol and media issues
• Managing of office petty cash
• Operating office equipment

Requirements for Appointment

• Secretarial qualification by Kenya National Examinations Council – Stage III

OR

• A Diploma/Higher Diploma in Secretarial Studies from the Kenya National Examinations Council or equivalent qualifications from a recognized institution;

• Proficiency in computer applications
• Minimum 3 years relevant experience
• Good administration and organization skills
• interpersonal and good public relations skills
• Good written and verbal communication skills
• Ability to multi-task

If you believe you qualify for this position, please send your CV including detailed work experience and education, a cover letter stating why your skills and qualifications are suitable for this position and give at least three professional references with complete contact information to the address below on or before 8th November 2013.

Those who had applied before need not apply.

All applications should have the position being applied for clearly marked e.g. Application for Position of Telephone Operator on the envelope.

The Secretary

County Assembly Service Board

Laikipia County Assembly

P.O. Box  Nanyuki

P.O Box 1271-10400
Nanyuki
 

Email: info@laikipiacounty.go.ke

Remuneration will be commensurate with those published by the Salaries and Remuneration Commission.

Only short listed candidates shall be contacted. Laikipia County Assembly Service Board is an Equal Opportunity Employer.

Women and physically challenged persons are encouraged to apply.