HR & Admin Manager Job in Nairobi, Kenya

Our Client:

A leader in FMCG / Liquor Industry; owning and operating duty free travel retail shops at airports and seaports worldwide, as well as involving in brand development, marketing, and sales. 

The company is headquartered in Dubai, United Arab Emirates, operating through a network of offices and warehouses in Africa, Asia, and Europe.

Industry: Duty Free Retail / FMCG

HR & Admin Manager

Job Summary:

The role provides leadership to the team in managing the various functions of HR; from recruitment, managing compensation and benefits, training and development to Employee Relations.

The Manager has to ensure the processes laid down with respect to each of the functions are followed across the region. 

He / She is the custodian of the policies concerning HR and plays a pivotal role in ensuring implementation of the same.

Provides both operational and programmatic support to the organization. 
Should have a team well informed with the Local Labor Laws for all the locations we are operating in.

Has to handle costs controls with respect to Manpower Budgets as well the Admin budgets. 

The Manager HR and Admin oversees a team of 2-3 people.

Reporting To: General Manager – HR & Admin Africa

Type of Hire: Local

Location: Nairobi, Kenya

Gross Salary: KES 150,000 per month 

Job Responsibilities:

• Strategic Planning and Co-ordination:
• HR planning and budget (quarterly and annual) in consultation with Reporting Manager.
• Preparation of HR MIS and analysis of the data for budgetary controls
• Employee induction/orientation to be planned and executed
• Draw HR Training program calendar and ensure Training material preparation and implementation with the Team
• Creation of training modules, in coordination with Departments, to enhance skills of employees
• Control over HR policy and compliance by employees across Africa.
• Understand labor laws of all countries in Africa where FI is operating and make sure all laws are complied with
• Ensure the HR software is up and running- data sanity checks, maintenance, generation of various reports to continuously streamline and innovate
• Launch and sustain the Employee Self Service domain with the software
• Plan and manage the Rewards and Recognition programs of the company
• Operations / Operational Systems and Processes
• Maintain in-depth relations with all members of the management team
• Implement operational best practices prevalent in the Industry
• General administration of all activities related to HR and Admin
• Supervise the Admin team and make sure all admin expenses are adhered to as per budgets.
• Fleet Management and control
• Recruitment and Selection- maintain TATs, manage consultants and costs
• Make sure all process in HR and Admin are adhered to
• Staff Performance Appraisals and review process- ensuring KPIs are prepared for each role and understood by the employees
• Control of payroll attendance of all operating locations and ensure statutory compliances
• Handle complains, staff grievances and disciplinary processes ensure adherence to the global policies
• Handle Employee Medical scheme benefit and implementation as well as management of the same
• External Interface
• Dealing with Internal Customers- Employees at all levels
• Addressing the issues with Statutory Bodies and External Auditors/Advisors
• Dealing with Consultants/Advisors
• Team Management
• HR Review of the Team
• Resources Allocation and optimization
• Resource Additions, development and training
• Subordinate Development and Skill enhancement

Risk Management

• Construct and monitor reliable control systems
• Maintain appropriate insurance coverage
• Ensure that the company complies with all legal and regulatory requirements
• Ensure that record keeping meets the requirements of auditors and government agencies
• Report risk issues to the audit committee/ Reporting Manager and the Leadership Team
• Maintain relations with external auditors and investigate their findings and recommendations
• Mandatory Requirements:
• Minimum Bachelors in HR;
• Minimum experience of 4 years;
• Previous experience in Retail / FMCG an added advantage.

How to Apply:

Genesis Consult observes strict recruitment protocol. Please submit your application if you satisfy “Mandatory Requirements”, otherwise your credentials will not be retained for future openings.  

Kindly justify your application by stating similar experience at your previous / current job.  

Send your CV  (in PDF format) titled with your name, to jobs@genesisconsult.net no later than 3rd March 2014. 

The subject line of the application should read, “HR & Admin Manager.” Please do not call the recruitment firm or its respective client, doing so will forfeit your application.