Pact PEACE III Project Grants Officer Job in Nairobi Kenya

Pact is an International NGO with an office in Kenya among several other offices across the world, which enables systematic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy and take part in the benefits that nature provides. 

Pact accomplishes this by strengthening local capacity, forging effective governance systems and transforming markets into a force for development.
 

PEACE III is a five-year project (2014-2019), funded by USAID and implemented by Pact. 

The aim of PEACE III is to support EA regional and US government goals in improving stability along EA’s border regions by strengthening the horizontal and vertical linkages within and between local, national and regional conflict management actors.
 

PEACE III will work with local implementing partners to build capacity of community peace leaders and organizations while strengthening inter-personal and inter-communal collaboration at all levels
 

Pact is seeking to recruit dynamic, qualified and experienced individuals to fill the following position:

Position Title: Grants Officer
 

Supervisor: Senior Grants Officer
 

Supervises: Grants Assistant 

Location: Nairobi 

Job Summary: The purpose of the Grants Officer position is to assist the Senior Grants Officer in planning, organizing, coordinating, monitoring and reporting all sub-grants and related activities which Pact carries out. 

S/he also provides capacity building and technical support to partners and Field Office staff.

Roles and Responsibility
 

The job holder’s duties and responsibilities are outlined as follows:

• Creating grant account codes in general ledger as per Pact’s policy and procedures.
• Analyzing cash position and keeping the Senior Grants Officer updated.
• Monitoring grant-assigned project accounts by analyzing typical expenditures as well as atypical situations such as; participant costs, interest bearing accounts, fellowships/training grants and special award supplements.
• Assisting the Senior Grants Officer in reviewing and consolidating all grant related cash requests from partner organizations and donors.
• Coordinating the proper documentation and archiving of all grant documents.
• Monitoring budget versus expenditure for the grant funded projects.
• Capturing and monitoring of cost recovery from grant funded projects
• Consolidating financial reports on grants and grant analysis reports and providing feedback on the same to the Senior Grants Officer.
• Preparing and distributing relevant monthly grant financial reports to budget holders and preparing annual financial reports to be submitted to donors and for audit
• Reviewing all grant proposals with the Senior Grants Officer to ensure financial accuracy and completeness.
• Ability and willingness to travel on short notice
• Any other duties as may be assigned by supervisor

Skills and Qualifications
 

Education

• BA degree in management, economics, accounting or related fields required, MA preferred.

Experience

• At least 3 years of relevant professional experience in related field.

Technical Skills

• Experience in development and administering sub-grants;
• Proficiency in word processing, spreadsheet and DB skills;
• Fluency in English language and written communication;
• Ability to perform and prioritize multiple tasks;
• Sound judgment, ability to work effectively with others at all levels;

Competencies

• Maintain a high level of transparency, accountability and integrity
• Perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure
• Accept responsibility for the direction, control and planning of an activity
• Work independently
• Relate to others in a manner that creates a sense of teamwork and cooperation
• Maintain effective communication with colleagues, both junior and senior

Application Process
 

We encourage interested applicants to submit their applications to the attention of Pact HR Office in Kenya via the following email address: kenyahr@pactworld.org clearly indicating in the subject field of your email Grants Officer by 23rd, July 2014. 

All applicants should submit their application with a detailed CV in MS Word (.doc) version, which should include names and contacts of 3 referees.

Only shortlisted candidates will be contacted. 

Pact is a fair and equal opportunity employer.