World Vision Somalia Supply chain Manager Job in Nairobi Kenya

World Vision is an International Christian Relief and Development organization, whose goal is to achieve long-lasting benefits in the quality of life for vulnerable children and their families, displaced persons and communities.

The Somalia program wishes to invite applications from highly competent dynamic, self-driven and results oriented candidate to fill the following vacancy in the organization.

Supply chain Manager – Nairobi (with travel to the field)

Reporting to the Finance and Support Services Director, the Supply Chain Manager will manage the function that comprises of procurement, logistics and warehousing.

Plan and coordinate departmental affairs. Supervise staff, review supply chain processes and ensure compliance to supply chain management procedures.

Supply Chain Manager is an integral part of the management team and specifically responsible for;

Major Responsibilities:

1. Developing a procurement strategy that can be implemented across WV Somalia and all vendors to effectively manage  procurement of Goods, Works and Services

• Contributing to the development and implementation of WV Somalia business strategies through added value procurement and supply chain management
• Enhance WV Somalia overall performance
• Support the cost-effective and efficient use of funds that is so important for WV Somalia as grant funded programme and donors who are anxious to see ethical and good use of money.
• Provide leadership and overall ownership in the development and implementation of assigned WV Somalia  sourcing and supply strategies
• Develop effective relationships with key internal stakeholders to gain a detailed understanding of their main drivers & requirements
• Work closely with your stakeholders to provide support, guidance and cost effective solutions

2. Development of Procurement Plans for each Financial Year

• Work with stakeholders to create procurement plans to improve demand forecasting to achieve balanced demand with supply.
• Deliver procurement plan cost effectively, making significant savings
• Develop sourcing strategies and execute contracts and framework agreements with strategic suppliers on critical supplies making up 80% of spend.

3. Creating and implementing best practice Supply Chain Management principles and process across all WV Somalia business divisions.

• Develop approaches to ensure that the Supply Chain Management   function supports the achievement of the WV Somalia’s sources of competitive advantage.
• Promoting the consideration of the consequences of decisions that impact on supply markets and creating a culture of innovative sourcing solutions.
• Encouraging approaches to measure outcomes achieved through the implementation of category plans and instilling a culture of continuous improvement
• Contributing to every procurement appraisal and decisions undertaken by internal stakeholders so that total costs of ownership can be minimised and the most profitable acquisition decisions be made.
• Evaluating and applying an appropriate methodology using contemporary techniques to achieve improved category management/ strategic sourcing
• Encouraging collaboration between procurement/ supply chain personnel with stakeholders to develop effective category plans
• Developing and implementing appropriate sourcing strategies for logistical services and other bottleneck items
• Promote the strategic application of supply chain management concepts and best practices to ensure the efficient, timely, accurate and cost effective management of the SCM function and delivery of the function's activities as the head of supply chain function.
• Implement approved procurement policies and procedures

4. Supplier rationalization, contract management and negotiation by Ensuring professional supplier/vendor management is applied across the supply base

• Lead relevant negotiations for contracts and framework agreements and leverage total WV Somalia /regional spend.
• Provide analysis of the supply base delivering savings and agreeing on  sourcing tools and processes
• Coordinate the strategic sourcing initiative, review frame agreements, service level agreement and contracts.
• Develop and maintain an approved supplier database and actively engage in relationship building with key suppliers.
• Ensure supplier relationships are managed and highlight opportunities for continuous improvement
• Evaluating the challenges faced by the WV Somalia and its supply chains taking actions to mitigate risks and to develop opportunities
• Developing approaches to mitigate the impact of markets on supply chains and taking actions to exploit market opportunities
• Evaluating the value added activities of the WV Somalia ’s supply chains and taking actions to increase value
• Critically assessing the developments in strategy adopted by suppliers and advising senior managers on the potential means of developing strategy

5. Managing supplier compliance

• Monitoring and evaluating developments in legal issues that affect sourcing decisions in supply chains and advising colleagues and strategic stakeholders on actions that can be taken to mitigate risks
• Review contracts to ensure compliance with project requirements and to minimise risk. Act as an interface with legal and contracts groups to finalize terms and conditions where necessary
• Contract Management to ensure on time delivery of goods, works and services as per terms and conditions of contract

6. Governance in Procurement

• Coordinate tender committee, share in the meetings, validate the approved contracts and suppliers, and participate in the tender sub - committee and provide general guidance in evaluation and selection of suppliers.

7. Logistics

• Develop and implement a formal logistics strategy
• Obtain, produce, and distribute materials and products in the proper places and in the proper quantities.
• Apply logistics with the movement of personnel, as well as the design and development, acquisition, storage, movement, distribution, maintenance, evacuation, and disposition of material.

Reach optimal efficiency and effectiveness when:

• Transferring goods and services from suppliers to and from warehouses to the end users or consumers
• Choosing shipping methods, considering the trade-offs between costs and benefits.
• Applying the cross-docking technique when bringing items into a distribution center for immediate dispatch.
• Dividing truckloads of homogeneous items into smaller, more appropriate quantities for use by break-bulk handling.
• Consolidating several items into larger units for fewer handlings, for example placing items in boxes loaded and wrapped as a pallet by unitization packaging.
• Ensure a process is in place to receive, store, and ship materials to and from suppliers or distribution locations by incorporating warehousing activities.
• Ensure that warehouses are configured to have formal storage locations that identify the row, rack section, level, and shelf location, typically with an alphanumeric location bar code or label

Ensure inventory management controls are in place in all warehouses

8. Supply Chain Performance and Supply Chain Metrics

• Define key performance indicators for suppliers and consultancies and conduct market surveys
• Use performance approved tools to track performance
• Effectively link delivery and service with customer needs in the design process.
• Evaluate contract responsiveness, negotiate changes to a contract, and ensure that contractors are compensated for products or services provided
• Measure customer satisfaction and develop loyal customers by using performance metrics taken from the customer’s perspective, with criteria such as on-time delivery, perception of quality, percentage of complaints, and length of wait times.
• Track savings

9. Supply Chain Risk

• Contribute to creating and maintaining of WV Risk Register
• Identify SCM Risk based based audit risks and mitigation and proactively participate in risk MWRAPs
• Ensure sustainable procurement to support accountability and transparency in supply chain management

10. Project Management

• Ensure that project goals and objectives are achieved while honoring the project constraints, typically scope, time, and budget.
• Put in place a mechanism identifies the set of activities that use resources, such as money, people, materials, energy, space, provisions, communication, and motivation, to achieve the project goals and objectives.

11. Process Improvement

• Put in place a systematic approach to closing of process or system performance gaps through streamlining and cycle time reduction, and identify and eliminate causes of quality below specifications, process variation, and non-value-adding activities.

12. Management Reports

• Issue periodical management reports to both internal customers on activities of Supply Chain Management Function.

13. SCM Staff Performance and Capacity Development

• Conduct staff appraisals and monitor performance agreements through mentoring, coaching and monthly meeting
• Creating, supporting and promoting a culture of personal accountability
• Supporting the personal and professional development of individuals to enhance their performance

Qualifications: Education/Knowledge/Technical Skills and Experience

• Bachelor’s Degree in Business Administration, Purchasing and Supply or Social Sciences, Chartered Institute of Purchasing and Supply or any other recognized professional institute
• Over 8 years’ experience in leading a Humanitarian Logistics and Supply Chain Department
• Must be a member of Kenya Institute of Supply Management or any other recognized SCM professional bodies.
• Experience in  Procurement, supplies, warehousing and Logistics
• Ability to relate with internal and external customers
• People Management and performance monitoring
• Contract and Supplier Management
• Logistics,Transport, Distribution and Warehousing Management
• Government and tax policies regarding procurement supplies
• Planning and Analytical Skills
• Leadership skills

Other Competencies / Attributes:

• Must be a committed Christian, able to stand above denominational diversities.
• Demonstrates well-developed interpersonal skills, excellent communication skills, both verbal and written, as well as negotiation skills
• Must adhere to set security standards
• Ensure a gender perspective in the scope of work
• A proven track record of executive procurement
• Must be a person of integrity and honest
• Strong leadership skills
• Strong stakeholder engagement and management
• International procurement experience
• A ‘can do’ attitude.

Preferred

• Cross Border Operations in a Relief organization
• Negotiation and Conflict Resolution
• Good Understanding of Humanitarian Industry
• Financial Skills

Working Environment / Conditions:

Work environment:  Nairobi based with frequent travel to the field.

Travel:  Domestic/international travel is required.

Interested and qualified candidates should submit their detailed CV’s together with names and addresses of three referees to the address below clearly indicating ‘Supply Chain Manager’ on the email subject. 

All applications should be received by September 17th, 2014.

Only shortlisted candidates will be contacted

People and Culture Manager

World Vision International – Somalia Program

Email: recruitsomo@wvi.org