Administration and Operations Officer Job in Narok KenyaAdministration and Operations Officer Job in Narok Kenya

Description: Vetworks Eastern Africa is a Kenyan organisation and has wide experience in livestock programming. Vetworks Eastern Africa works in livestock sector building resilience of the livestock keeping communities and supporting improvement and investments in livestock based livelihoods. 

Job Title: Administration and Operations Officer

Reports to: Administration and Operations Manager 
 

Location: Based in Narok. 
 

Hours: Normal working hours plus out of hours work as required 
 

Conditions: Local appointment. three months with possibility of extension. 
 

Closing date: 29th December 2014 

Roles: To maintain Vetworks Eastern Africa Books of Accounts, manage taxes, statutory deductions, stores and logistics in a culturally appropriate manner and in accordance with standards and guidelines agreed by Vetworks Eastern Africa and its partners. 
 

Responsibilities 
 

Finance

• Inspecting and entering accounting data into QuickBooks accounting and MS Excel accounting system clerically managed by Vetworks Eastern Africa,
• Reconciliation of expenditure with the approved budget
• Confirmation that all funds received together with all exchange gains/loss were received and correctly recorded.
• Confirming accuracy of vouchers, accounts and cost centers examination that all vouchers are in accordance with the subject of budget position arithmetical accuracy of vouchers, accounts and cost centers
• A review of the system of internal accounting donor accounting requirements and administrative control procedures to confirm their adequacy and effectiveness.
• Monthly checking of NSSF/NHIF/PAYE returns and advice on new policy developments from KRA.
• Management of Quick Book/MS Excel accounts and Asset register
• Management reports, Bank reconciliation, G&L maintenance and internal control review reports

Administrative duties

• Office errands
• Logistical support to the projects
• Store keeping and store ledger maintenance

Minimum Requirements

• At least a higher diploma with a CPA II

Knowledge and Experience

• Knowledge & experience working in development sector in Administration and finance management.
• Knowledge and ability to understand and operationalise administrative instructions, financial and accounting policies, rules and procedures is required.
• Knowledge and experience in using software packages such as Quick books

Skills and Attitude

• Accounting skills and with CPA II and above
• Good information management skills
• Good interpersonal skills and working diplomatically with colleagues
• Good organisation, planning and follow up skills
• Ability to prioritise and handle a diverse and heavy workload, working under pressure and often to tight dead line
• Strong IT skills
• Fluent in Swahili and English

Please apply to vetworks_ea@yahoo.co.uk and admin@vetworks-ea.org