Kenya Education Staff Institute (KESI) Current Job in Kenya

The Kenya Education Staff Institute (KESI) is the capacity building agency of the Ministry of Education established by a Legal Notice No. 19 of February 2010 with a core mandate of promoting and carrying on the work of Management Development.

As the leading Government Agency with the above mandate, we wish to competitively fill the positions below with suitably qualified Kenyans.

Regional Training Coordinator - Mombasa
Ref: KESI/HR/3/1
JG ‘Q’
1 Post

Gross Salary: Kshs. 123,032 per month

Main Duties and Responsibilities

• Planning, organizing and coordinating training programs in the region.
• Overseeing the development of training curricula, manuals and schedules in the region.
• Coordinating monitoring and evaluating training activities in the region.
• Assigning duties to trainers in the region.
• Ensuring quality of training programs in the region.
• Coordinating research and consultancy related activities in the region.
• Coordinating certification for the participants of training programs in the region.
• Liaising with country training personnel on training programs in the region.
• Develop draft proposals for the new training programs for funding.

Qualifications, experience and Competencies

For the appointment to this grade a candidate must have:-

• A master degree in Education Administration or equivalent from a recognized institution.
• A PhD in education administration or equivalent will be an added ad vantage.
• Served for at least three (3) years or in a comparable and relevant position
• Demonstrate a high degree of professional competence and administrative capacity in the coordination of capacity building programs.
• Have good research and analytical skills.
• Work well under pressure.
• Excellent communication and interpersonal skills.
• Computer literate.

Management Analyst
Ref: KESI/HR/3/2
JG ‘P’
1 Post

Gross Salary Kshs. 109,122

Main Duties and Responsibilities

• Head the consultancy department.
• Provide leadership on management, training, research and consultancy assignments.
• Responsible for coordination of management, training, research and consultancy services in Strategic Planning and Management, Project Management, Organizational Assessment and Development, Impact Assessments, Needs Assessments, Evaluations, Human Resource Solutions etc.
• Collect data from the Performance Contract Results Reporting Tool, aggregating and analyzing information in order to identify key outcomes for PC.
• Develop and update case studies for the training department.
• Development of consultancy and funding proposals.
• Provide technical input into key donor programs.
• Provide professional managerial advice, guidance and structural information to internal management.
• Marketing and promotion of KESI’s consultancy services.

Qualifications, experience and Competencies

• A Master degree in strategic management or business management or equivalent from a recognized institution.
• Served as a Management analyst in a comparable and relevant position for at least three (3) years.
• Have good research and analytical skills.
• Excellent communication and interpersonal skills.
• Computer literate.

Training Program Officer
Ref: KESI/HR/3/3
Job Group ‘N’
1 Post

Gross Salary: Kshs. 69,075 Per month

Main Duties and Responsibilities

• Assist in managing all related activities in the implementation of the East African capacity building program.
• Responsible for monitoring and ensuring the progression of East African capacity building program activities towards meeting the stated objectives.
• Develop, document, and implement written protocols and standard operating procedures for the East African capacity building program.
• Review and submit timely internal reports on the Eat African capacity building program activities, detailing the progress and achievements.
• Developing a strong workable mission strategy for the East African Capacity building program.
• Participate in needs assessment preparation, training, analysis and reporting of findings and recommendations as and when required.
• Actively pursue new funding opportunities; design and develop concept papers and proposals that address East African capacity building program.
• Support in the management/tracking of project budgets and enhance the reporting system.
• Assist in monitoring program expenditure to ensure that program activities are in line with allocated budgets.
• Represent KESI in interagency coordination meetings/forums to foster positive interaction and good working relations with partners.
• Ensure lessons learnt in monitoring and evaluations are captured, capitalized and incorporated into East African capacity building programs through systematic supervision, reporting and documentation including exchange of feedback on project impact for replication and scaling up.

Qualifications, experience and Competencies

• Masters in Social Sciences or related field from a recognized university.
• Minimum three years of progressive field experience managing capacity development programs, preferably in the East African region.
• Knowledge of researching and writing proposals and budgets for program development.
• Knowledge of project management, monitoring and impact evaluation.
• Strong representation, negotiation and coordination experience gained from working with international organizations.
• Strong analytical, problem solving and decision making skills.
• Excellent communication and interpersonal skills.
• Innovative, team player and highly motivated.
• Computer literate.

Hospitality Manager
Ref: KESI/ HR/3/4
JG ‘N’
1 Post

Gross Salary: Kshs. 69,075 Per month

In-charge of the hospitality center operations.

Main Duties and Responsibilities

• Direct and coordinate all the activities at the centre by directly supervising all sectional heads and ensuring proper completion of all tasks in the various sections.
• Overall control of the hospitality center and its operations.
• Supervises hospitality departmental heads and ensure workload in all shifts is completed.
• Maintain working relationships and communication within all the departments.
• Work within the allocated budget for the centre.
• Ensure adequate preparation for groups check-in.
• Ensure adequate planning and mis-en-place in the F& B Operations.
• Ensure the security of the items in the hospitality unit.
• Maintain high standard of service.
• Inform the Director of any V.I.Ps expected or In-house.
• Uphold the centre’s commitment to hospitality.

Qualifications, experience and competencies

• A Degree in Hospitality Management or equivalent qualifications from a recognized university.
• Minimum of three years experience in Hospitality management.
• In depth knowledge of hotel management.
• Excellent communication and interpersonal skills.
• Innovative, team player and highly motivated.
• Computer literate.

Sales and Marketing Manager
KESI/HR/3/5
Job Group ‘N’
1 Post

Gross Salary: Kshs. 69,075 Per month

Key Responsibilities

• Heading the sale and marketing department.
• Setting of targets and making sure that they are met within the budgeted profit margins.
• Strategize on increasing revenues and formulation of budgets.
• Identifying new regions that the KESI services can be introduced.
• Draw and implement business plan for KESI.
• Organizing interactive programs to disseminate marketing information.
• Facilitating and supporting development of market place entrepreneurs; identifying profitable business linkages for the institute.
• Identifying and pursing market opportunities locally to improve market access for for institutes’ products and services.
• Monitoring and evaluating competitor activity, providing market information and intelligence; and conducting market surveys.
• Ensuring that clean debtor’s ledger is maintained.
• Protecting, developing and growing the existing client base.
• Enhancing customer satisfaction.
• Documenting, reporting and discussing execution of plans, sales and margin analysis and overall productivity with the Director.

Qualifications, experience and competences:

• MBA in marketing or other relevant field from a recognized institution.
• Relevant working experience for at least 3 years.
• Must be computer literate.
• Good interpersonal relationships and analytical skills
• Excellent written and oral communication skills.
• Team player and result oriented

Estate Officer II
KESI/HR/3/6
JG’ K’
1 Post

Gross Salary: Kshs. 38,931 Per month

Main Duties and Responsibilities

• To ensure general upkeep of the institute premises and grounds, and for providing a safe, secure, and clean environment for the institute staff and visitors.
• He/she will ensure the maintenance of including buildings, fixtures, fittings and furniture.
• Handling of any tenant issues.
• Beatification of the institute.
• Rent and service charge collection.
• Overseeing of ongoing works and/bills and prepare a payment schedule.
• Receive and approve any plans/drawings for structural changes such as partitions.
• Assist in the development of Highridge and Kayole campus master plans

Qualifications, experience and competences

• Must be a holder of a Higher National Diploma in building construction or civil engineering or its equivalent from a recognized institution.
• 3 years relevant experience.
• Excellent communication and interpersonal skills.
• Innovative, team player and highly motivated.
• Computer literate.

System Administrator
KESI/HR/3/7
JG ‘N’
1 Post

Gross Salary: Kshs. 69,075 per month

Duties and responsibilities

• Configuration, installation and maintenance of ICT technologies.
• Providing technical support including security and development of ICT systems.
• Maintaining and administering Network Systems, server environments, user backups of all computers.
• Troubleshooting general hardware and software issues on all computers and ICT related equipment.
• Monitor antivirus effectiveness.
• Providing user and customer support.
• Analyzing ICT requirements and processes.
• Database maintenance and user support.
• Analyzing ICT requirements and processes.
• Monitoring the progress of the design, installation and commissioning of the various. networks and systems.
• Administering the routine maintenance schedule for all the ICT equipment.
• Management and Administration of systems security.
• Updating and maintaining KESI website.
• Providing user and customer support.
• Training staff on ICT technologies.

Qualifications, experience and competencies

• Served as a systems administrator in a comparable organization for at least (3) years.
• Bachelors Degree in Computer systems or higher national diploma in IT from a recognized university.
• Demonstrated a high degree of competence in networked anti-virus, back-up software, web technologies or related areas
• Strong trouble shooting, problem solving, analytical, communication and writing skills
• Innovative, Team player and highly motivated.

Executive Secretary
KESI/HR/3/8
JG ‘K’
1 Post

Gross Salary: Kshs. 38,931 Per month

Main Duties and Responsibilities

Meetings

• Arrange appointments and meetings, and maintain appointment schedules for the Director.
• Arrange meetings with high-ranking officials, and arrange official receptions given by the Director or by visiting officials.

Communication

• Place, receive and screen telephone calls, and answer queries with discretion.
• Ensure that urgent and confidential messages are promptly transmitted.
• Collect and coordinate briefing notes and materials for use on official functions or special meetings and ensure that submission deadlines are adhered to.
• Select abstract incoming mail for the attention to the Director. Undertake searches for information from databases and compile reports for follow-up and/or action with minimal guidance.
• Receive screen, log and route correspondence, attach necessary background information and coordinate deadlines.
• Review and clear all correspondence for the Director’s signature ensuring corporate. standard and quality control.

Data management

• Co-ordinate the secretarial services of the institute.
• Provide office management, secretarial and administrative support.
• Maintain policy, confidential, personnel and general management files.
• Type confidential or sensitive correspondence, documents, reports etc.
• Ensuring security of office records, documents and equipments.
• Make travel arrangements for the Director.

Qualifications, experience and competencies

• Bachelors Degree in Secretarial Studies/business and office management or equivalent qualification from a recognized institution.
• Certificate in Computer application (Windows, Ms word ,Ms excel, Internet) from a recognized institution.
• 3 years relevant experience in a comparable and relevant position.
• Excellent communication and personal skills.
• Innovative, courteous, team player and highly motivated.
• Professional competence in management of secretarial services.

Librarian
KESI/HR/3/9
JG ‘K’
1 Post

Gross Salary: Kshs. 38,931 Per month

Duties and Responsibilities

The chief librarian will be responsible for the management of information materials such as books, periodicals, audiovisual and multimedia material, computer databases, micro –filming materials and other relevant documents.

Other duties will include networking of the Library, training supervising and guiding staff working in the Library and managing the Learning Resource Centre.

Requirements for Appointment

• A Bachelor degree in Library Studies or information Science or equivalent qualification from a recognized institution;
• Served in the grade of senior Librarian in for a minimum period of three(3) years ;
• Demonstrated administrative and managerial capability in organizing Library services;
• Excellent communication and interpersonal skills
• Initiative, team player and highly motivated.
• Computer literate.

Bookshop Manager
KESI/HR/3/10
JG ‘K’
1 Post

Gross Salary: Kshs. 38,931 Per month

Duties and Responsibilities

• Keeps a running inventory of books and other bookstore stock.
• Plans, organizes, and coordinates the day-to-day operations of the bookshop.
• Selects, trains, and supervises the work of assigned staff.
• Maintains textbook stock on the sales floor and overstock.
• Responds to customer questions and complaints about book returns.
• Develops and implements procedures for receiving and storing books and other bookstore stock.
• Processes orders, receives and unpacks incoming orders, checking against items listed on requisitions, invoices or other order forms.
• Calculates prices for textbooks.
• Develops and implements work policies, methods, and procedures for all operations of the bookshop.
• Authorizes expenditures, reviews monthly financial statements, and assists accounting staff in maintaining effective fiscal controls over bookshop and other related operations.
• Investigates, evaluates, and implements improvements, expansion, and termination of products and services available through the bookshop.
• Develops and implements internal controls to safeguard the assets of the bookshop including cash and inventories.
• Resolves difficult problems regarding the ordering, receiving, and billing aspects of bookshop operations with publishers and vendors.
• Interviews sales representatives regarding new or improved products, sales promotions, trade practices, and sales trends.
• Prepares the annual budget of assigned operational areas and reviews and controls expenditures of funds.
• Organizes and supervises annual and periodic inventories.
• Institutes and maintains computer systems supporting sales, inventory, and general. administrative functions in a bookshop and acts as the computer systems administrator.
• Initiates and coordinates the requisitioning and acquisition of textbooks, school supplies, and related materials with the academic department chairpersons, and instructors.
• Orders or supervises the ordering of textbooks, school supplies, giftware, and sundries from publishers and vendors.
• Determines space allocation for sales area, type of store fixtures, and design of display layouts.
• Prepares and supervises the preparation of reports and correspondence relating to bookshop and associated operations.
• Investigates consumer complaints and takes appropriate action.

Qualifications, experience and Competencies

• A Bachelor degree in Business Management or equivalent qualification from a recognized institution;
• Served in the grade of a Bookshop Manager for a minimum period of three (3) years in institution of higher learning.
• Demonstrated administrative and managerial capability in organizing bookshop services;
• Initiative, team player and highly motivated and;
• Computer literate.

Computer Technician
Ref: KESI /HR/3/11
JG ‘J’
1 Post

Gross Salary: Kshs. 28,829 Per Month

Main Duties and responsibilities:

• Monitoring to ensure efficient functioning of the ICT systems.
• Maintaining ICT software databases and ensuring timely information retrieval, processing and presentation.
• Assisting in systems design, development and implementation of new ICT systems
• Providing user support.
• Maintain ICT hardware and carrying out repairs.
• Supervising proper set up of ICT infrastructure needed for training programs.
• Preparing and maintaining technical systems documentation and use manuals.
• Assisting in the preparation of statistical reports.

Qualifications, experience and Competencies

For appointment to this grade, an officer must have:-

• Diploma in Computer Science or equivalent other related field from a recognized institution.
• Served as a computer technician in a comparable and relevant position for at least three (3) years in an institution of higher learning.
• Demonstrated professional competence in ICT system administration and PC applications.
• Strong trouble shooting problem solving, analytical, communication and writing skills
• Innovative, team player and highly motivated.

Receptionist Assistant (II)
KESI/ HR/3/12
JG ‘J’
1 Post

Gross Salary: Kshs. 28,829 Per Month

Main Duties and Responsibilities

• Responsible for the Reception area, operate Reception Switchboard/answering all incoming calls
• Keeping all relevant paperwork up to date and accurate
• To ensure that all needs of the client are met and exceeded in a professional and friendly manner.
• Welcome guests quickly and courteously on arrival at the reception desk and to advise the hosts as soon as guests arrive.
• Ensure that all external guests are directed to the appropriate area of the institute or are met by their hosts.
• Understand all standards and procedures and ensure they are followed.
• To have a comprehensive knowledge of all facilities and core organizational operations including awareness of all new senior clients/personnel
• Undertaking filing, binding and copying of documents as instructed.
• Performing clerical duties as and when instructed.
• To undertake any typing requested by management.

Qualifications, experience and Competences

• Diploma in Secretarial training.
• Switch board operational training.
• Certificate in customer service training.
• 2 years relevant experience.
• Good public relations.
• Excellent communication and interpersonal skills.
• Innovative, team player and highly motivated.
• Computer literate

Multimedia/ Video/Sound Technician
KESI/HR/3/13
JG ‘J’
1 Post

Gross Salary: Kshs. 28,829 Per Month

Main Duties and Responsibilities:

• Record sound and video for the different sound.
• Assemble sounds/video and recording to achieve clarity and coherence.
• Cut, lengthen, or make other alterations to the sound/videos in order to fit seamlessly. to the programs.
• Creation and modification of sound and video.
• Preparing the sound for sound mixing and mastering.
• Prepare cartoons with lip synching.
• Edit videos and sound using the computer packages.
• Package the sound and videos in the correct format.
• Creating programs and applications for the internet and for CD-ROM, like web sites and games.
• Creating animations and other multimedia elements.
• Bring drawings or models to life on screen.
• Follow the storyboard and use computer or stop-frame animation to create movement and personality.
• Join the different layers of animation (backgrounds, special effects, characters and graphics) Package the animations in the correct formats.
• Prepare work plans, progress reports and performance reports.
• Uploading subject content animations to the servers.
• Combine graphics, sound, text animation, still images and digital video into one package

Requirements for Appointment

• Minimum a Diploma in sound/video production or related course.
• Minimum of 3 years required in the knowledge of computer audio/video software such as: Adobe premiere, Sound Forge, Final cut pro, Wavelab, Toon boom.
• Proven experience in dealing with different kinds of equipments, process, and software in sound and video management.
• Excellent creativity, communication and teamwork skills in order to work closely. with other editors, directors, and producers.
• Initiative, team player and highly motivated.

Chef
KESI/HR/3/14
JG H
1 Post

Gross Salary: Kshs. 23,842 per month

Main Duties and Responsibilities

• Ensuring meals are produced to the right/correct texture, temperate , Color and nutrition value,
• Ensuring that the food procured are in correct quantity and quality.
• Research and initiate new menus.
• Train the kitchen staff under him/her on alternative meals and methods of food and beverage production.
• Ensuring that the units equipment are operated and maintained in correct manner
• Ensuring discipline, personal grooming etiquette and ethics of staff is of good conduct and required standards.
• Planning for special diets for guests that require therapeutic dishes.

Qualifications, experience and Competencies

For appointment to the grade of Chef, a candidate must have;

• Diploma in Institutional Management/Food and Beverage production or another equivalent qualification from a recognized institution.
• 3 years’ experience in comparable and relevant position.
• Excellent communication and interpersonal skills.
• Shown merit and ability as reflected in work performance and results.
• Computer literate.

Records Management Officer (III)
KESI/HR/3/15
JG ‘H’
1 Post

Gross Salary: Kshs. 23,842 per month

Main Duties and Responsibilities

• Management of records.
• Ensuring that records are classified and distributed to officer.
• Preparing and maintaining of indices, listing, retrievals and search room services,
• Implementing work program on record survey and appraisals.
• In charge of registry section and supervision of staff therein.
• Management of records movement, filing, storage and archiving.
• Maintenance and updating of members register.

Qualifications, experience and competencies

• Diploma in records and archives management from recognized institution.
• Three years relevant working experience in Records and Archives.
• Excellent communication and interpersonal skills.
• Innovative, team player and highly motivated.
• Computer literate.

Human Resource Officer (III)
Ref: KESI/HR /3/16
JG ‘H’
1 Post

Gross Salary: Kshs. 23,842 per month

Job Summary

The job holder will assist in effectively managing, coordinating and administering all the HR functions and policies relating to employees, so as to ensure peaceful industrial Relations and enhanced productivity and undertake any other duties as may be assigned from time to time.

Key Responsibilities

Reporting to Human Resources Manager

• Implement Human Resource Policy decisions that ensure the KESI maintains best practice.
• Facilitate identification of suitable staff training programmes, including staff development, on-the-job training, specific courses and job rotation.
• Assisting in recruitment and deployment of staff through efficient recruitment procedures for all Institutes Vacancies.
• Implement staff performance assessment procedures and ensure adherence to HR policies and procedures.
• Administer KESI Medical Scheme, including liaising with insurance companies, Doctors’ e.t.c. on particular cases when required.
• Processes all staff claims and entitlement in accordance with the current policies.
• Attend to administration requirements for the HR section including advertisement, procedures, requisitioning for purchase of necessary office stationery and other requirements.
• Ensure all relevant staff records are updated and maintained and all personal files safeguarded.
• Provide regular updates to Human Resources Manager on the status of the HR processes and provide timely advice to finance on staff remuneration issues.
• General information for periodical reports on overall HR status in the Institute.
• Implement staff disciplinary process.
• Preparing and maintaining payroll data.
• Drawing up HRM plans for basic supply and demand forecast.

Qualifications and Competencies

• Higher National Diploma in Human Resource management or equivalent.
• Advanced certificate in Business Administration or CPS I will be an added advantage
• Membership to a relevant professional body is essential.
• Minimum three (3) years relevant working experience at a management level.
• Computer proficiency
• Rounded experience and knowledge of employment laws, procedures and policies.
• Ability to maintain professionalism and keep abreast with emerging trends in Human Resource Management.
• Knowledge in Public Sector Human Resource provisions is an added advantage.
• Strong interpersonal relations and communication skills.
• Demonstrated ability to build cohesive teams and adhere to set targets through team work.

Terms and conditions: These are KESI Council recruited positions for which KESI offers a Basic Salary, Medical Insurance and Leave Provisions. The initial contract period will be for three years subject to a probationary period of 6 months.

Application: Please apply online through the E-mail Address: direct_kesi _ moe@yahoo.com or: hr@kesi.ac.ke, hrkesi@yahoo.com

1. A letter of application , curriculum vitae in English( that includes date of birth, gender and nationality)

2. The names and full details of at least three referees (telephone, fax and e-mail address.)

3. Current and expected remuneration

4. Notice period required to take up appointment where successful.

5. Applications to be hand delivered, posted or mailed online so as to reach the Director at the address below not later than March 31, 2011 at 5:00PM.

All envelopes/applications should have the respective job reference number clearly marked.

KESI is an Equal Opportunity Employer. Any form of canvassing shall lead to disqualification.

Only candidates who meet the set criteria should submit

The Director
Kenya Education Staff Institute.
P.O. Box 62592 - 00200,
Nairobi

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