CARE International Program Assistant for Adaptation Learning Program

CARE International in Kenya is looking for a suitable candidate to fill the position of a Program Assistant for Adaptation Learning Program (ALP) to be based in Garissa.

Job Summary

Reporting to the Local Governance and Advocacy Officer, the Program Assistant will provide administrative and program support to the Adaptation Learning Program.

He/ she will work closely with ALP Kenya team and other CARE Projects and partners including line Ministries and Non-Governmental Organizations (NGOs) in the project area ensuring support to project implementation.

Duties and Responsibilities:

1: Provide project administration support to ALP team in Garissa

• Maintain the office inventory/assets and stationery stores records and ensure that they are secure and properly used as per CARE's policy.
• Ensure the project reports and files are maintained properly
• Support and facilitate procurement of materials and services for the project
• Coordinate all logistical support for the Program including field trips, external travel, working conferences and meetings
• Manage the Project Monitoring Folder (PMF) both in hard and soft copies and the same updated regularly

R 2: Facilitating and managing project correspondences, consultants and visitors

• Develop and maintain a communication link with the Project Coordination Unit in Nairobi Head Office and other crucial partners
• Ensure project consultants are facilitated and make arrangements for their accommodation, meals and transport , support consultant's access to relevant documents.

R3: Ensure logistics are well arranged for ALP trainings and workshops at community and County level

• Liaise with project staff in sourcing for venues for workshops and trainings
• Facilitate the procurement of materials for workshops and training
• Plan and make arrangement for accommodation and meals for participants attending workshops and trainings

R4: Documentation

• Maintain a manual filing system for the ALP.
• Maintain an electronic filing system synchronized to the manual system for the SSM's office

Qualifications, Experience and Skills:

• Diploma in Project Management, Business Administration or Community Development
• At least 2 years relevant work experience.
• Good computer skills with proficiency in MS Word and spreadsheet packages.
• Strong interpersonal skills with the ability to establish effective working relations with sensitivity and respect for diversity.
• Knowledge of the local customs and language (spoken and written) will be an added advantage

Applications:

If you feel that you are the right candidate for this position, please send your application letter together with a detailed CV, complete with email & telephone contacts of three professional referees, through the email: vacancies@care.or.ke by 13th April, 2011.

Only short-listed candidates will be contacted.

CARE is an Equal Opportunity Employer

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