Admin Assistant Job in Kenya (KShs 15K)

We are seeking to recruit a well organized, eloquent, and switched on Junior Admin Assistant for our organization.

Reporting to: Administration Manager

Age: below 30yrs

Gender: Female

Job Scope:

Responsible for the front-office and carrying out administrative duties to ensure a smooth and synchronized flow of documentation, customer service and other activities of the Agency

Key Responsibilities

 

• Handling Reception desk: Incoming & Out-going calls and directing them; Incoming visitors and directing them; Cleanliness & Organization of entire reception area.
• Customer service (our customers include Clients, Candidates, Suppliers and others)
• Handling the Candidate Registration process, their paperwork and verification of their documentation
• Managing, maintaining, and updating the Client and Candidate databanks
• Updating and maintaining various registers – phone, photocopier, etc
• Maintaining the candidate filing system
• Managing Office Cleanliness & hygiene
• In-charge of office purchases – stationery and sundries

Qualification:

• Minimum a Diploma in Customer Service, Administration or any relevant field
• Minimum 1 year previous experience in a similar role is desirable
• Must be computer literate – MS Office, Internet, Email
• Must have used basic office equipment

Personal Specifications

• Attention to detail/ Super efficient/ Able to work under pressure
• Excellent people and communication skills.
• Tactful, diplomatic, discreet and patient.
• Very Presentable and well groomed.

Terms of Employment:

• A permanent job with 3 months probationary period
• Starting salary 15k Gross.

Email applications to recruit@topnotchexecutives.com, quoting the position you are applying for in the Subject Line. Do not attach certificates

Deadline for applications is August 26, 2011

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