Project Coordinator and Procurement / Logistics Officer Jobs in Kenya - Fafi Integrated Development Association

The Fafi Integrated Development Association is seeking to recruit qualified Kenyan nationals to the following positions:

Project Coordinator

Ref: PRC/O8/2011
Responsibilities

Under the overall supervision of the Programmes Co-ordinator, the Project Co-ordinator is responsible for the management and development of the project activities. The Project Coordinator will lead and supervise a team of field staff and collaborate with relevant ministries, local authorities and other agencies.

Main Duties and Responsibilities:

Project Management and Supervision

• Lead and manage the overall project implementation
• Prepare regular financial and narrative reports and result oriented progress reports to UNHCR-Dadaab Main Office
• Prepare overall prioritized annual work plans and monitor the timely implementation
• Regular liaison with donor community and conduct specific fund raising.
• Undertake financial management and payment approval procedures
• Ensure financial and Programme accountability towards UNHCR.
• Supervise and guide all project staff and consultants
• Liaise and represent the project vis-à-vis donors, ministries and local authorities on programme implementation
• To lead and coordinate the preparation and submission of proposals to UNHCR.
• To identify specific funding opportunities through necessary research and prioritize proposal development support to agreed programs.

Project Implementation

• Supervise the preparation of detailed work plans and approve these
• Review the implementation of work plans regularly with senior staff
• Monitor changes in the action environment and identify emerging project needs to be incorporated in the regular reporting
• Monitor/evaluate Project performance in relation to approved work plans and objectives and take corrective measures as required
• Monitor and ensure that there is consistency between the substantive tasks of the Project and the available budgetary resources.

Project Coordination

• Coordinate specific Project activities with UNHCR as well with all other partners
• Coordinate Project activities and future programming with the UNHCR-Dadaab Main Office team, local authorities and other NGOs
• Convene meetings and working groups with partners to discuss Project activities and perspectives when and as required
• Ensure that the mandate and role of FaIDA is known to collaborating partners, authorities and institutions

Other tasks

• To identify specific funding opportunities through necessary research and prioritize proposal development support to other programs
• To lead and/ coordinate the submission of proposals to UNHCR and other donors

Professional Qualifications & Experience

• At least a Bachelor of Science Degree in Environmental Studies/Agroforestry or related field. A Masters degree in Project Planning and Management is desirable.
• At least five (5) years of field-based experience in programme/ project planning and implementation, with a non-governmental organisation.
• At least a Bachelor of Science Degree in Environmental Studies/Agroforestry or related field. A Masters degree in Project Planning and Management is desirable.Experience in proposal and report writing
• Strong analytical and project documentation skills
• Good oral and written communication skills in English.
• Excellent interpersonal and people management skills.

Procurement / Logistics Officer

Ref: POL/08/2011

Reporting to the Programmes Co-ordinator, the procurement officer will be responsible to providing efficient and effective service to FaIDA in the successful, procurement of goods services and works.

Duties and Responsibilities

• Prepare documentation, undertake tender exercises and arrange for formal execution of contracts to enable the FaIDA obtain goods, services and works.
• Establish and actively monitor designated contracts to ensure FaIDA needs are met and that supplies obligations are fully discharged.
• Maintain effective liaison with the other departments in respect of contract issues, ensuring that documents are legally vetted, including processing single tender applications to enable contracts for proprietary goods and services to be let.
• Monitor designated FaIDA contracts to provide effective support to customers during the implementation, review and renewal of such contracts.
• Contribute to the development, implementation and delivery of the annual Departmental service plan, key performance indicators, and the FaIDA’s procurement strategy

Professional Qualification & Experience

• Bachelor’s degree in Commerce or related field.
• Minimum three (3) years work experience in an NGO.
• Must be conversant with the UN Procurement procedures and guidelines.
• Excellent knowledge of procurement procedures.
• Good oral and written communication skills in English.
• Excellent interpersonal and people management skills.

“FaIDA is an equal opportunity employer, irrespective of gender, race or religious affiliation.

Female candidates are encouraged to apply.

Our recruitment and selection procedures reflect the organisation’s commitment to the prevention of abuse and exploitation of beneficiaries.”

Please email your application letter and attach updated CV with contact emails and phone numbers of 3 professional referees, preferably your current or immediate former employer addressed to:

C/o Finance/Administration,
P.O Box 284 70100 Garissa,

or e-mailed to; recruitment@faidakenya.org

Closing Date: 28th August, 2011.

Only short-listed candidates will be contacted

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