Administrative Assistant Job in Kenya - Computech Limited

Computech Limited a Kenyan based company which promotes technology for business, is one of East Africa’s strongest ICT business with over 23 years experience.

We are currently seeking to recruit for the following job position:

Vacancy: Administrative Assistant

Reporting to the head of IS operations the person will be expected to provide administrative assistance and support to the IS operations department.

Key Accountabilities / Responsibilities

• Manage Departmental meetings, calendar, and reports; and follow up with IS cross functional issues with other functions and departments.
• Receive and handle courtesy calls for IS Operations and attend to customers, Setup meetings, document and distribute minutes, follow-up on action items with respective managers.
• Maintain and manage hard copy and electronic filing system for documents, records, contracts and software inventory to ensure easy and quick retrieval of information.
• Analyze, manage and monitor monthly cost centre reports for IS Operations and report on variances as required.
• Manage travel and accommodation arrangements for IS Operations Staff and consultants.
• Ensure schedule of induction/orientation and training program for new staff.
• Act as administrative contact for IS Operations staff members and external stakeholders and ensure availability of office supplies and equipments.
• Maintain and update leave schedule for ALL the staff/Contractors and the staff back-up resource
• Vendor management, Verify and monitor staff expenses, Coordinating office operations provision and set up and Management of IS office facilities and equipment
• Preparation, review and respond to daily internal/external correspondences (emails, faxes) and their follow up, filter all incoming calls, emails and paper mail and route to the relevant offices for action.
• Support and facilitates WCO initiatives, reporting and champion 5S in IS operations department
• Manage the staff IT Equipment clearance process, manage the IT equipment gate passes process and any other duty as assigned

Key Performance Indicators

• Timely reports as required,
• The IS operations staff get the required support,
• Updated meeting minutes and timely circulation,
• Up to standard levels of cleanliness in the department, and
• Compliance to IS Operations policies ad processes

Knowledge, Skills, Experience

• Diploma in Business Administration, a bachelor’s degree will be an added advantage
• At least 2 years practical hands on work experience in administration and management.
• Excellent computing skills; Word, Excel, power point and web management
• Ability to organize meetings, workshops both local and international
• Strong self-motivation and flexible team player
• Ability to multi task and prioritize between tasks

Competencies

• Maintain positive working relationships with others, both internally and externally.
• Excellent oral and written communication skills and interpersonal skills.
• Anticipate, understand, and respond to the needs of members and other clients to meet or exceed their expectations.
• Work cooperatively and effectively with other members of IS operations.
• Excellent time management skills; attention to detail; the capacity to prioritize by assessing situations to determine urgency; ability to develop a work schedule, set goals, create / implement actions plans and monitor progress towards goals; and ability to make clear, timely decisions.

Interested and qualified candidates should send their detailed CV to careers@computechlimited.com.

All applications should be received on or before 25th October 2011.

For latest Jobs, Jobs, jobs in Kenya , careers, Kenyan Jobs and Kenyan Vacancies visit http://kenyajobtube.blogspot.com/