Office Administrator Job in Kakamega / Bungoma Kenya - Innovations for Poverty Action

Job Position: Office Administrator

Deadline to Apply: 4th November 2011

Start Date: 1st January 2012

Location: Kakamega /Bungoma with a possibility of relocating to other IPAK branch offices

Innovations for Poverty Action is a nonprofit Organization in Kenya that innovates and evaluates approaches to solving development problems, and disseminates information about what works and what does not to policy makers, practitioners, social entrepreneurs and donors around the world.

The Job

The office administrator will serve as a key member of the IPA-K management and will be responsible for functions associated with general office management, book-keeping, procurement, logistics and human resources assistance.

We are looking for an Office Administrator to fill a position that has arisen in our Kakamega / Bungoma office.

Tasks, Duties, and Responsibilities: Key Responsibilities:

• General office tasks including supervisory role and ensuring the proper functioning of the office.
• Assisting the procurement officers and the project leaders in the procurement processes including sourcing for quotations, purchasing of the office supplies and verifying the delivery of goods.
• Receive vehicle requests from project leaders and liaise with the logistics officer to ensure that vehicles are assigned to projects as required.
• Receive projects requests and disburse cash to project leaders as may be required from time to time in liaison with the accounts office.
• Keep records of all the projects returns, invoices, and receipts and send them to the main office’s accounts department.
• Keep records of new project hires and send the information to the Human resources officer as may be required from time to time.
• Make travel arrangements for the projects staff in liaison with the operations manager as may be called upon.
• Other functions as may be specified in the JD

Qualifications:

Required

• College degree/ diploma in Business administration or any related social sciences
• At least two years working experience in a national or international NGO in an administrative capacity
• Accounting certificate with knowledge in QuickBooks is strongly preferred.

General Skills required:

• Excellent writing and communications skills.
• Ability to work independently, make decisions without close supervision; self motivated person.
• Organized, accurate, efficient and capable of handling detailed work assignments
• Demonstrate ability in Microsoft office computer packages.

To apply:

Please send a cover letter and detailed CV, 3 references, daytime phone number(s), and email address.

Your CV should include your scores or grades and other measures of academic achievement, and details about any relevant work experience.

Applications can be submitted to any of our branch offices,

or by email to jobs-kenya@poverty-action.org,

or by post office using P.O Box 373, Busia area code 50400 Kenya.

If you submit by email, please ensure that the subject line reads: “OFFICE ADMINISTRATOR.”REF NO: FK-OA-2011-10-01

Disclaimer:

The above stat cerements are intended to describe the general nature and level of the work being performed by the Office Administrator.

The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities.

Management reserves the right to amend and change responsibilities to meet organizational needs as necessary.

Please note that IPA will never request any form of payment from an applicant.

Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization.

Please direct questions to jobs-kenya@poverty-action.org.

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