CARE Latest Jobs in Kenya | Operations & HR Manager, Internal Auditor, Procurement Officers, Facilities Officer and Executive Assistant Jobs

CARE International is an NGO working in Somalia.

CARE and its partners work with vulnerable communities to address the underlying causes of poverty and promote peace and development, through its strategic goal to reduce poverty as well as mitigating immediate emergency situation by empowering women, enhancing access to resources and services, and improving governance.

We are seeking experienced and talented individuals to take on new and exciting roles in the country office based in Nairobi.

1. Operations & Human Resource Manager

Ref: HR/EX/00150

Reporting to the Country Director, the incumbent will provide leadership, direction and supervision for Nairobi and south Somalia program support operations, which includes administration, information, communication & technology, procurement & logistics and human resources units

Key responsibilities

• Manage human resources policies and systems, ensuring proper performance , staff and talent management are instituted and lead to the required organisational goals
• Manage the implementation of procurement and property management activities to ensure adherence to policy and procedures, cost-efficiency, and timely receipt and recording of materials, equipment and services.
• Provide leadership for administrative activities to include ongoing cost and system analyses, structures and cost centres, efficient integration of administrative activities, and policy and procedure development.
• Manage the information & technology unit ensuring appropriate systems and policies in place

Requirements

• Bachelor Degree in Business or Administration or equivalent qualification, MBA will be an added advantage.
• Minimum of 10 years experience, with minimum 5 years experience in senior management position
• Broad understanding of human resources, IT, administration and procurement
• Proven management skills including planning, supervision mentoring and coaching.
• Should be proficient in computer use and its applications

2. Internal Auditor

Ref: HR/EX/00151

Reporting to the Country Director, the Internal Auditor will perform all audit functions of procurement, property and inventory, financial and special audits as required.

Through internal audit processes, ensure that risk and CARE and donor policies and procedures are managed adequately and efficiently.

Key responsibilities

• Plan, Organize, and carry out the Internal Audit Function including the preparation of an audit plan.
• Ensure that all major risks of the organization are identified and analyzed on an annual basis.
• Check the country office accounting and procurement system and evaluate the internal control system.
• Gathering appropriate and sufficient audit evidence as to whether the country office’s complies with donors’ regulations and the international standards of accounting and auditing.
• Ensure country office comply with legal and ethical internal and external regulations.
• Evaluate and contribute to the improvement of risk management, control, and governance process

Requirements

• Bachelors Degree in Business Administration, Commerce, Finance or Accounting with CPA K or its equivalent to demonstrate the skills required for that position. MBA in related field will be an added advantage.
• Working experience of at least 5 years in auditing functions
• Desirable experience working for non- profit organization and/or working experience in an audit firm performing external audits.
• Should be proficient in computer use and its applications

3. Procurement Officer

Ref: HR/EX/00152

This position reports to the Operations & Human Resources Manager and is responsible for all regular procurement functions.

Key responsibilities

• Ensure that the annual Authorized Vendor List (AVL) is managed per policy and deadlines.
• Ensure that the organization is abreast on trends in procurement, prices, legal issues and vendor quality.
• Follow through on all the procurement policies and procedures – sourcing quotations, summary bid analysis etc
• Maintain close communication with the vendor as to the delivery schedule.
• Compile all appropriate procurement documents and provide complete documentation for payment

Requirements

• Bachelor Degree in Business related studies with a professional certificate on supplies management from a recognized University/Institution or relevant qualifications.
• Minimum of 5 years experience in a comparable and relevant position in an NGO setting.
• Understanding of Donor Regulations.
• Should be proficient in computer use and its applications

4. Emergency Procurement Officer

Ref: HR/EX/00153

This position reports to the Operations & Human Resources Manager and is responsible for all emergency procurement functions.

Key Responsibilities

• Ensure that the annual Authorized Vendor List (AVL) for emergency items is managed per policy and deadlines.
• Ensure that the organization is abreast on trends in procurement, prices, legal issues and vendor quality.
• Identify warehouses and other locations to store commodity and other relief items at the affected areas
• Follow through on all the procurement policies and procedures – sourcing quotations, summary bid analysis etc
• Maintain close communication with the vendor as to the delivery schedule.
• Compile all appropriate procurement documents and provide complete documentation for payment
• Act as a liaison person and focal point with Finance and Programs in all emergency related Procurement activities.
• Provide technical assistance to the emergency field staff.

Requirements

• Bachelor Degree in Business related studies with a professional certificate on supplies chain management from a recognized University/Institution or relevant qualifications.
• Minimum of 5 years experience in a comparable and relevant position in an NGO setting.
• NGO working experience and emergency response
• Understanding of Donor Regulations.
• Should be proficient in computer use and its applications

5. Administration & Facilities Officer

Ref: HR/EX/00154

Reporting to Operations and Human Resource Manager, the incumbent will manage, supervise and monitor all aspects of the administration activities based in Nairobi and act as security focal point.

Key responsibilities

• The implementation of all administration activities to include: facilities management, utilities, inventory, vehicle repair and maintenance, lease agreements and security arrangements.
• The management, maintenance and usage of telephone and related communication.
• Ensure that tasks are completed per policy and procedures, reports are accurate and timely, and activities are efficient and cost-effective and provide recommendations to reduce costs in the administrative areas.
• Implement the performance management system, inclusive of job description, mid-term, annual appraisal, individual operation plan and regular monitoring and feedback for subordinate staff.
• Allocate tasks to the staff under supervision based on a combination of strategic needs and ongoing technical assistance requests.

Requirements

• Bachelor Degree in Business Administration or relevant equivalent qualifications.
• Minimum of 5 years experience in a comparable and relevant position in an NGO setting.
• Understanding of Donor Regulations.
• Should be proficient in computer use and its applications

6. Executive Assistant

Reporting to Regional Director the incumbent will ensure effective and efficient operation of the regional management team’s areas of responsibility by providing professional administrative support.

In addition the position seeks to ensure coordination and management of the Regional Director’s activities by exercising judgement and making appropriate decisions on their behalf.

Key responsibilities:

• Anticipate and prepare research and briefing papers in advance of appointments and presentations. Draft subsequent correspondence and follow up
• Establish and maintain filing and records management systems to maximize information flow
• Take action authorized during RD’s absence and use initiative and judgment to see that matters requiring attention are referred to the delegated authority or handled.
• Manage information flow between the Regional Director and the constituencies and when appropriate represent with various audiences via correspondence, email, telephone or in person
• Maintenance of paper and electronic filing systems for the regional management unit and schedule and coordinate regular unit meetings

Requirements:

• Bachelors degree in Social Science and National Diploma in Business Management or equivalent experience that demonstrates similar capacity
• 3 years of experience in an administrative position
• Excellent written and spoken English – good grammar, spelling
• High level of interpersonal skills, excellent organization skills, problem solving, trust and confidentiality
• Ability to use one’s judgment, synthesize and report information including recommendations for action
• Good computer skills

Applications/CV with daytime telephone contacts and three referees clearly marked the reference no. should be sent by 15th December, 2011 to:

The Human Resources Officer
CARE Somalia/South Sudan
P.O. Box 2039, 00202 Nairobi
Email: hr@csss.care.org

Only shortlisted candidates will be contacted.

CARE is an Equal Opportunity Employer, promoting gender, equity and diversity, our diversity is our strength and we encourage people from all backgrounds and experiences, particularly women, to apply

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