Receptionist Job in Kenya - AutoXpress

We are one of the largest and fastest growing companies dealing in motor vehicle parts with an existing countrywide network of 12 points of sale.

We represent world class brands and use state-of-the-art equipment to deliver to our clients fast, efficient and truly superior service with an identifiable difference.

For more information about AutoXpress log on to www.auto-xpress.com.

Position: Receptionist

Reports To: Directors

Purpose: This position is responsible for answering phones, receiving visitors, handling incoming and providing secretarial, clerical and administrative support to the Heads of Departments and the Directors.

Position Description and Responsibilities:

• Attend to all incoming calls and also make outgoing calls to the company stakeholders on behalf of the other departmental employees
• Respond to general queries on phone from clients and dealers
• Receive visitors and direct them to the relevant office
• Plan and coordinate arrangements for board meetings and conferences
• Coordinate and facilitate the Directors’ calendar to arrange meetings, appointments, and conferences
• Take and transcribe dictation on confidential and technical matters from the Directors
• Facilitate purchasing of air tickets, initiate the visa application process where required, ensure all other necessary travel documents for the trip are in order
• Register all incoming and outgoing and mails, distribute the mails to relevant persons, facilitate payment of any utility bills
• Delegate duties and supervise the messenger, driver and cleaners
• with written, telephone, and email communications for the department
• Performs all essential functions of the position and other related duties as assigned

Skills and Requirements:

• Must have excellent command of spoken and written English.
• Must be able to prioritize tasks and handle multiple tasks.
• Must be very pleasant with a warm and pleasant personality.
• Must be highly organized.
• Must be enthusiastic, vibrant and energetic.
• Must have knowledge of office record keeping practices and methods.
• Can perform with minimal supervision.

Education and Qualifications:

• Diploma in Office Management/Business Administration
• Three years minimum working experience in a similar role in a busy environment
• Proficient in MS Office Word, Excel and PowerPoint
• Formal secretarial training will be an added advantage
• Previous experience working with Executive level management will be an added advantage

How to Apply

Please submit your cover letter and curriculum vitae (including salary history) to: hr@auxpke.com not to reach us later than Wednesday, December 14th, 2011.