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Pact
is an International non-governmental organization, which enables systematic
solutions that allows those who are poor and marginalized to earn a dignified
living, be healthy and take part in the benefits that nature provides.
Pact accomplishes this by strengthening local capacity, forging effective governance systems and transforming markets into a force for development.
Our three core values are:
Pact accomplishes this by strengthening local capacity, forging effective governance systems and transforming markets into a force for development.
Our three core values are:
- Local Solutions — Our success comes from solutions created with the people we serve.
- Partnerships — Partnerships deepen our impact and promote empowerment.
- Results — Our work must transform lives and make them measurably better. How that change occurs is as important as the change itself.
Pact
envisions a world where those who are poor and marginalized exercise their voice, build
their own solutions, and take ownership over their future.
Pact has received funding to be used for ‘targets of opportunity’(TOO), a grant mechanism to respond to the rapidly changing environment and opportunities that may arise in the civil society arena within Kenya.
In this regard, Pact is seeking to recruit a competent and qualified candidate to fill in the position of Grants Officer who will work with other team members within the grants team to manage funding in response to the ‘targets of opportunity’.
Reporting to the Grants Manager, the officer will provide administration of ‘rapid response’ in-kind grants.
The overall role will involve participating in the selection process of prospective grantees, grant administration to include monitoring and reporting of grants, maintaining of all grants related financial and contract documents and ensuring proper and timely close-out of grants.
Position: Grants Officer
Duty Station: Nairobi
Supervised By: Grants Manager
Supervises: N/A
Job Purpose:
The Grants Officer will provide administration of ‘rapid response’ in-kind grants aimed at responding to targets of opportunity in the civil society arena.
The overall role will involve participating in the selection process of prospective grantees, grant administration to include monitoring and reporting of grants, maintaining of all grants related financial and contract documents and ensuring proper and timely close-out of grants.
Specific Duties and Responsibilities:
A. Pre-Award
Pact has received funding to be used for ‘targets of opportunity’(TOO), a grant mechanism to respond to the rapidly changing environment and opportunities that may arise in the civil society arena within Kenya.
In this regard, Pact is seeking to recruit a competent and qualified candidate to fill in the position of Grants Officer who will work with other team members within the grants team to manage funding in response to the ‘targets of opportunity’.
Reporting to the Grants Manager, the officer will provide administration of ‘rapid response’ in-kind grants.
The overall role will involve participating in the selection process of prospective grantees, grant administration to include monitoring and reporting of grants, maintaining of all grants related financial and contract documents and ensuring proper and timely close-out of grants.
Position: Grants Officer
Duty Station: Nairobi
Supervised By: Grants Manager
Supervises: N/A
Job Purpose:
The Grants Officer will provide administration of ‘rapid response’ in-kind grants aimed at responding to targets of opportunity in the civil society arena.
The overall role will involve participating in the selection process of prospective grantees, grant administration to include monitoring and reporting of grants, maintaining of all grants related financial and contract documents and ensuring proper and timely close-out of grants.
Specific Duties and Responsibilities:
A. Pre-Award
- Carry out pre-award assessments for prospective grantees
- Work with selected partners to ensure budgets are in line with programmatic, cost and feasibility criteria
- Prepare grant award documents for all in-kind grants for approval, this will include: grant agreements, negotiation memorandums and modifications
- Coordinate the scheduling of in-kind disbursements
- Update the grants matrix for all ‘rapid response’ in-kind grants and share relevant information with concerned parties as appropriate
B. Post-Award
- Prepare cash requests for all in-kind grants ensuring amounts requested are reasonable and within approved budgets and ensuring Pact procurement policies and procedures are followed when procuring goods and services
- Prepare liquidation reports for grant advances issued
- Review financial reports from grantees where applicable to ensure financial compliance against grant budgets
- Conduct monthly reconciliations with Finance to ensure grant and finance records are up to date.
- Conduct quarterly financial reviews and grant audits where applicable giving feedback to grantees as appropriate on areas that need improvement in their systems and procedures
- Track on a monthly basis all questioned and disallowed costs and follow-up on resolution of the same where applicable
- Maintain up to date knowledge of USAID rules and regulations and ensure implementation at all times
C. Close-Out
- Ensure that all project advances and commitments are liquidated and outstanding advances cleared for all in-kind grants
- Follow-up on the preparation of refund cheques for any unliquidated advances for in-kind grants
- Work with the grantees to ensure that all inventory/disposition documentation or in-kind acknowledgement forms are obtained on close-out of all grants as applicable
- Prepare relevant close-out documents for approval by the Grants Manager to include, close-out letters and modifications to de-obligate residual funds where applicable
D. Filing and Administration
- Maintain and update hard copy grant and working files. Slots within these files should be clearly labelled and organized for ease of reference
- Open a new grant file for every new grant
- Ensure that all grant files are kept under lock and key
- Scan all key grants documents and have soft copies saved in the sever
E. Training and Technical Assistance
- Identify grantee financial training needs and provide technical assistance where needed
- Assist in developing training materials and resources for Pact.
F. Other
- Perform any other job related duties and instructions as requested by the supervisor
Desired
Skills and Experience
The proposed candidate will be able to relate to others in a manner that creates a sense of teamwork and cooperation.
He/she will maintain effective communication with colleagues, both junior and senior and will relate to others mindful of the cultural diversity of local communities and colleagues.
The Grants Officer will perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure. He/she will accept responsibility for the direction, control and planning of an activity.
He/she will be able to work independently and respond appropriately to environmental and safety hazards and function effectively in emergency situations.
He/she will be able to utilize systems effectively to ensure economical use of equipment and supplies.
The Grants Officer will be proficient in the Microsoft suite of office products and will be able and willing to travel at short notice for at least 40% of one’s time.
The Grants Officer will maintain a positive, participatory work environment where information is shared, staff input is considered and a healthy team spirit thrives.
He/she will be expected to initiate and encourage inter-sectoral information sharing and cooperation, exercising respect for cultural diversity.
Qualifications
The minimum required academic and professional skills for the jobholder to perform successfully in their job include:
The proposed candidate will be able to relate to others in a manner that creates a sense of teamwork and cooperation.
He/she will maintain effective communication with colleagues, both junior and senior and will relate to others mindful of the cultural diversity of local communities and colleagues.
The Grants Officer will perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure. He/she will accept responsibility for the direction, control and planning of an activity.
He/she will be able to work independently and respond appropriately to environmental and safety hazards and function effectively in emergency situations.
He/she will be able to utilize systems effectively to ensure economical use of equipment and supplies.
The Grants Officer will be proficient in the Microsoft suite of office products and will be able and willing to travel at short notice for at least 40% of one’s time.
The Grants Officer will maintain a positive, participatory work environment where information is shared, staff input is considered and a healthy team spirit thrives.
He/she will be expected to initiate and encourage inter-sectoral information sharing and cooperation, exercising respect for cultural diversity.
Qualifications
The minimum required academic and professional skills for the jobholder to perform successfully in their job include:
- Graduate in Bachelor of Commerce or related field
- At least a CPA Part II
- Keen attention to detail
- Demonstrated communication and writing skills
- At least three years work experience in grants especially on USAID funded projects.
- Self-driven and able to deliver results with minimum supervision
- Willingness to travel extensively within the region, work extended periods in the field and interact effectively with partners
- Highly proficient in Ms Word, Excel, Access, Power-point and the use of Internet for research
Applicants
must submit:
(1) A cover letter of introduction explaining how they meet the above criteria;
(2) A detailed and current CV;
(3) Contact information for 3 referees; and
(4) Indicate current remuneration package.
Please submit your applications electronically to:
kenyahr@pactworld.org,
or to
Human Resources,
Pact Kenya Country Office,
P.O. Box 76390-00508
Nairobi, Kenya.
Kindly indicate clearly on the envelope, or in the subject field; (if electronically submitted) the position you are applying for.
Deadline for applications submission is 4pm Friday 6th, January 2012.
Pact is an equal opportunity employer.
Only candidates short-listed for interviews will be contacted.
(1) A cover letter of introduction explaining how they meet the above criteria;
(2) A detailed and current CV;
(3) Contact information for 3 referees; and
(4) Indicate current remuneration package.
Please submit your applications electronically to:
kenyahr@pactworld.org,
or to
Human Resources,
Pact Kenya Country Office,
P.O. Box 76390-00508
Nairobi, Kenya.
Kindly indicate clearly on the envelope, or in the subject field; (if electronically submitted) the position you are applying for.
Deadline for applications submission is 4pm Friday 6th, January 2012.
Pact is an equal opportunity employer.
Only candidates short-listed for interviews will be contacted.
3 SLMTA Technical Assistants Jobs - American Society for Clinical Pathology - Kenya Office
American
Society for Clinical Pathology (ASCP) is an international organization
recognized as the preeminent organization for continuing education in pathology
and laboratory medicine.
The ASCP’s Institute for Global Outreach currently works in 13 countries in Africa to improve global health by identifying and implementing innovative methods and partnerships that improve laboratory practice.
Overall Goal
ASCP proposes to hire three subcontracted Technical Assistants (TAs) to provide support to its accreditation program in Kenya. The overall goal for these positions would be to serve as dedicated mentors in the labs to get the labs to the point where they can successfully undergo external assessments.
Reporting and Responsibility
Working with the ASCP In-Country Representative as the Team Leader, the selected TAs will work with selected SLMTA labs in a mentorship capacity and to assist broadly with the laboratory accreditation initiative in Kenya on behalf of the ASCP.
Other duties will include but are not limited to: guiding labs through the accreditation process; monitoring, assisting, and encouraging the successful completion of assigned improvement projects; and supporting the development of knowledge capacity of lab directors and quality officers of the 13 ASCP SLMTA laboratories.
The TAs will continue to collaborate with representatives from Kenya’s Ministry of Health, National HIV Reference Laboratory, NPHLS, and CDC-Kenya in planning and implementing ASCP’s cooperative agreement projects.
Other duties may include assessing the criteria for completion of improvement projects; supporting improvement projects customized to specific labs; and monitoring these labs using the WHO/AFRO checklist.
A component will include addressing gaps identified by the Mid Term Assessments through workshops or individual mentorships designed to fix deficiencies through unique implementation
projects.
The TAs will also be expected to take on other responsibilities as will be assigned on an ad hoc basis by the In-Country Representative.
Qualifications
Requirements for this position include the following
The ASCP’s Institute for Global Outreach currently works in 13 countries in Africa to improve global health by identifying and implementing innovative methods and partnerships that improve laboratory practice.
Overall Goal
ASCP proposes to hire three subcontracted Technical Assistants (TAs) to provide support to its accreditation program in Kenya. The overall goal for these positions would be to serve as dedicated mentors in the labs to get the labs to the point where they can successfully undergo external assessments.
Reporting and Responsibility
Working with the ASCP In-Country Representative as the Team Leader, the selected TAs will work with selected SLMTA labs in a mentorship capacity and to assist broadly with the laboratory accreditation initiative in Kenya on behalf of the ASCP.
Other duties will include but are not limited to: guiding labs through the accreditation process; monitoring, assisting, and encouraging the successful completion of assigned improvement projects; and supporting the development of knowledge capacity of lab directors and quality officers of the 13 ASCP SLMTA laboratories.
The TAs will continue to collaborate with representatives from Kenya’s Ministry of Health, National HIV Reference Laboratory, NPHLS, and CDC-Kenya in planning and implementing ASCP’s cooperative agreement projects.
Other duties may include assessing the criteria for completion of improvement projects; supporting improvement projects customized to specific labs; and monitoring these labs using the WHO/AFRO checklist.
A component will include addressing gaps identified by the Mid Term Assessments through workshops or individual mentorships designed to fix deficiencies through unique implementation
projects.
The TAs will also be expected to take on other responsibilities as will be assigned on an ad hoc basis by the In-Country Representative.
Qualifications
Requirements for this position include the following
- At least a Higher National Diploma in Medical Laboratory Sciences,
- Capacity building training in Quality Assurance/Quality Control training,
- Knowledge and familiarity with various aspects of laboratory quality management systems,
- Knowledge and familiarity with ISO Standards including ISO 15189, ISO 17025, Good Laboratory Practices, , Clinical Laboratory & Standards Institute (CLSI), and WHO-AFRO Stepwise Laboratory Improvement Process Towards Accreditation (SLIPTA),
- Technical expertise in various evaluation methodologies and techniques and report writing, and
- Registration by the Kenya Medical Laboratory Technicians and Technologists Board (KMLTTB)
NB: Organizations may
apply.
Method of application
Letter of application CV and copies of academic certificates 3 professional referees and Salary history addressed to
The In-Country Representative
American Society for Clinical Pathology - Kenya Office
Malone House, Kindaruma Road, off Ngong Road
P.O Box 60790-00200, Nairobi
Applications can be posted or dropped at the above offices by noon 23rd December 2011
Method of application
Letter of application CV and copies of academic certificates 3 professional referees and Salary history addressed to
The In-Country Representative
American Society for Clinical Pathology - Kenya Office
Malone House, Kindaruma Road, off Ngong Road
P.O Box 60790-00200, Nairobi
Applications can be posted or dropped at the above offices by noon 23rd December 2011
