Office Manager and Personal Assistant Job in Kenya

A world leader with over 40 years experience in technology based innovation and products.

Their products & initiatives continually advance how people work and live.

Our client is now seeking an Office Manager and Personal Assistant to the Country Manager.

Based in the Nairobi Office, the person will report to the Admin Support Manager in Europe.

The person will manage the Nairobi office as well as manage the Country Manager’s diary.

Key Responsibilities

General Office management Role:

• Onboarding of new employees/ orientation
• Maintaining for clean, orderly and safe working office environment, in charge of office security
• Responsible for ordering of office supplies - stationery, drinks refreshments, office cleaning materials, fruits etc
• Ensuring all office machinery is in proper working order
• Ensuring that all the boardrooms are in working condition
• Responsible for the server communication room
• Asset management and tracking by keeping record of Laptop machines and printers in the office
• Liaising with various suppliers by being the in- between the suppliers and Accounts Payable; raising the quarterly budgets and any invoice enquires.
• Direct point of contact for supplier for Minor works/ repairs, HP supplier, Projector repairs/maintenance, office Security, IT network supplier, Landlord/ Letting Agent, Asset Manager

Personal Assistant to Country Manager Role:

• Managing the Country Manager’s Desk: Calendar, Scheduling & Coordination of appointments, Facilitating Travel & Logistical Coordination
• Managing Mail correspondence & Calls on Country Manager’s behalf
• Maintaining an updated Filing system & Contact list of official & personal contacts
• Day to day activities such as assisting with reception desk

Qualifications

• Minimum Bachelor’s degree in Office Management, Business Administration or related field
• Computer literate- proficient in MS Office packages
• At least 3 years relevant working experience as Office Manager and or PA

Skills & Knowledge

• Strong oral, communication and inter personal skills
• Responsible and resourceful manager with operational efficiency without direct supervision
• Energetic, change oriented team player with mature, assertive and diplomatic outlook

How to Apply:

If you are qualified and up to the challenge, please apply via our Careers page on www.altimaafrica.com.

Deadline for application is 22nd March 2012.

Please note that only qualified candidates will be contacted.