KENTRADE Jobs in Kenya

Kenya Trade Network Agency - KENTRADE

The Kenya Trade Network Agency ( KENTRADE) is a parastatal under the Guidance of the Ministry of Finance which was established under an Executive Order and gazetted as Legal Notice No 6 of 2011 on 28th January 2011. 

Kentrade’s mandate is the implementation of the National Electronic Single Window System and Trade Facilitation.

KENTRADE wishes to engage suitably qualified candidates who meet the specified job requirements as well as the requirements of Chapter 6 of the Kenya Constitution in the following key positions:

Internal Audit, Risk & Compliance Manager

Job Grade: KTNA3
Accountable to: Technically to the Audit & Risk Committee of the KENTRADE Board Administratively to the Chief Executive Officer of KENTRADE

Responsible for: Internal Auditor
Risk Management Officer
Quality Assurance Officer

Purpose of the Job to provide independent assurance that the Agency’s risk management, governance and internal control processes are operating effectively. 

Carry out an independent appraisal of the effectiveness and efficiency of the policies, procedures, systems and standards by which the Agency’s financial, physical, ICT and Human Resources are managed. Managing the ISO process. 

Add value by acting as a facilitator in risk management and carrying out value for money reviews, thereby assisting the management in the effective discharge of their responsibilities.

Duties & Responsibilities

1. To plan, organize and carry out the internal audit function including the preparation of a risk based annual audit plan.
2. Develop and conduct internal financial and systems audit ofthe Agency;
3. Develop and implement sound audit management systems in accordance with International Auditing Standards;
4. Ensure compliance with tax regulations, statutory requirements and other government regulations;
5. Follow up on the requirements ofthe Audit & Governance Committee ofthe Agency;
6. Carry out periodic institutional risk evaluation and efficiency Audit;
7. Design, update and implement the internal audit manual.
8. Liaise with External Auditors during the relevant external Audits and follow up on the implementation Of Audit recommendations;
9. Undertake special audit investigations as may be required from time to time;
10. Supervision on risk assessment exercises and ensures implementation of risk management guidelines;
11. To make recommendations on the systems and procedures being reviewed, report on the findings and recommendations and monitor management’s response and implementation.
12. Ensure there is an updated Audit & Risk Committee Charter and an Internal Audit Charter duly approved.
13. Implement the annual audit plan and provide a report to the Audit Committee at the end of the financial year.
14. Undertake such other duties as may be reasonably required and which are consistent with the level of responsibility of this job role

Academic & Professional Qualifications

• A Bachelor’s Degree in Commerce/ Business Administration (Accounting/Finance option) or related field from a recognized University
• A Master’s Degree in Business Administration, Finance or related field
• Relevant professional qualification such as passed CPA (K) or Certified Internal Auditors (CIA) or its equivalent from a recognized Institution;
• Member of the Institute of Internal Auditors or Certified Public Accountants of Kenya (ICPAK) or
• Certified Information Systems Auditor (CISA) or relevant institution;

Professional Work Experience

• Eight (8) years working experience in a relevant field five (4) of which must be in a senior position;
• Experience in conducting systems and financial Audits
• Conversant with Information Systems Audits

Essential Knowledge & Skills

• Knowledge of Public Sector Auditing practices as provided in the Public Audit Act
• Knowledge of the ISO Quality Management process
• Proficiency in Microsoft Office Suite with knowledge of a relevant Audit Software.

Personal Attributes

• Strong management and organizational skills;
• Highly analytical skills
• Team Player
• Excellent report writing and presentation skills
• Good communication & Interpersonal skills

Contacts

• Internal: All Departments and Units ofthe Agency
• External: External Auditors, ISO Certification Representatives.

Procurement Manager

Job Grade: KTNA 3
Accountable to: General Manager — Support Services
Responsible for: Procurement Officer

Purpose of the Job: 

Responsible for the efficient and effective management of the supply chain function in the Agency while ensuring good governance practices and compliance to the Public Procurement Regulations. 

This includes procurement of goods works and services, disposal of obsolete unserviceable and surplus stores, inventory management and contract management; coordinating all procurement activities there of and coordinating the internal monitoring and evaluation of the supply chain function.

Duties & Responsibilities

1. Development, implementation, monitoring & review of the Annual Procurement Plan;
2. Managing the procurement function in line with and in compliance with Public Procurement Act 2005;
3. Providing leadership and ensuring efficient and effective management of staff and resources in the procurement function;
4. Coordinating the preparation of tenders for advertisement, opening evaluation and award;
5. Developing mechanisms and tools to monitor expenditure and spearhead cost reduction in the procurement initiatives in all departments in the Agency by implementing cost effective inventory holding levels;
6. Formulating a sourcing strategy for services and product purchases in accordance with market trends and the Agency’s budgetary limits;
7. Developing procurement targets and a forecasted procurement plans that will be integrated in the annual budget to facilitate local and international purchases;
8. Adopting a total cost of ownership approach in the development and evaluation of all materials in the tendering process;
9. 9. Maximizing procurement department staff performance through setting of objectives, appraisals, review and feedback;
10. Preparing and submitting to the PPOA Quarterly Procurement Reports as required; and
11. Act as the Secretary to the Corporation Tender Committee and the Disposal Committee.
12.  Undertake such other duties as may be reasonably required and which are consistent with the level of responsibility of this job role.

Academic & Professional Qualifications

• Bachelor’s degree in Procurement/Purchasing & Supplies, Commerce, Business Administration, Economics, Social Sciences or related field.
• Master’s degree in relevant field from a recognized institution
• Professional Qualifications with Chartered Institute of Purchasing & Supply (CIPS)
• Membership to the Chartered Institute of Purchasing & Supply (CIPS)/ the Kenya Institute of Supplies Management (KISM) or relevant professional institution

Professional Work Experience

• Eight (8) years’ relevant work experience 4 of which must be in a senior management position.
• Competence in undertaking Public Sector procurement activities
• Proficiency in Contract Management and Management of Supplier Relations

Essential Knowledge & Skills

• Conversant with the Public Procurement Act, 2005 & The Procurement Regulations, 2006.
• Knowledge of public procurement procedure for the procurement of Works and Services.
• Proficiency in Microsoft Office Suite

Personal Attributes

• Excellent communication and interpersonal skills
• Excellent negotiation, report writing and presentation skills
• High levels of personal integrity and professionalism
• Ability to multi-task and meet strict deadlines

Contacts

• Internal: Finance Committee of the Board, all departments and Units of the Agency, the various committees of Procurement
• External: PPOA, Government Officials, Suppliers, Service Providers

Qualified and Interested candidates are requested to submit their written application together with an up to date Curriculum Vitae, copies of certificates & testimonials, email and telephone contacts including names, telephone and email contacts ofthree (3) referees who must be familiar with the candidates previous work experience. 

Applications should be addressed as detailed below and be sent by post or hand delivered to the Kentrade offices so as to be received not later than 5.00pm on Friday, 16th November 2012.

The Chief Executive Officer
Kenya Trade Network Agency
1st Floor, Embankment Plaza
Longonot Rd - Upperhill
P.O. Box 36943-00200
Nairobi
KEN TRADE is an Equal Opportunity Employer
Canvassing will lead to automatic disqualification