7:19 AM
maboko
Kenya Trade Network Agency - KENTRADE
The Kenya Trade Network Agency ( KENTRADE) is a parastatal under the Guidance of the Ministry of Finance which was established under an Executive Order and gazetted as Legal Notice No 6 of 2011 on 28th January 2011.
Kentrade’s mandate is the implementation of
the National Electronic Single Window System and Trade Facilitation.
KENTRADE wishes to engage suitably qualified candidates who meet the specified job requirements as well as the requirements of Chapter 6 of the Kenya Constitution in the following key positions:
Secretary (3 posts)
Job Grade: KTNA 8
Reporting to: Head of Department as assigned
Purpose of the Job: to provide secretarial, clerical and administrative support to the respective departments/offices to ensure that services are provided in an effective and efficient manner.
Duties and Responsibilities
- Draft general
correspondence and reports and proof read a wide variety of official
documents.
- Respond to
telephone inquiries, route calls to appropriate officers and place
outgoing calls.
- Schedule
appointments, prepare itineraries and confirm travel arrangements.
- Maintenance,
storage and retrieval of files/documents for easy access and security.
- Maintain
effective communication channels between the Office and other offices
- Receive, sort
and route all incoming mail to the office and highlight important details.
- Receive and
screen incoming calls, visitors and correspondence to the department.
- Maintain the
office calendar of events, schedule of appointments and plan for meetings.
- Receiving and
directing Visitors to the Department.
- Taking
messages, handling inquiries and routing them to the relevant officer.
- Undertake such
other duties as may be reasonably required and which are consistent with
the level of responsibility of this job role
Qualifications
- Higher Diploma
in Secretarial Studies or its equivalent from KNEC or any recognized
institution.
- A Certificate
in computer applications and Microsoft office Skills
- Six (6) years
of relevant experience in a busy environment preferably in the public
Sector.
- Administrative
Writing Skills,
- Reporting
Skills
- Event
scheduling and Travel Logistics
Personal Attributes
- High levels of
Professionalism and Confidentiality,
- Good
Organization and planning skills
- Excellent
telephone and interpersonal skills
Driver ( 2 posts)
Job Grade: KTNA 11
Accountable to: HR & Administration Manager
Purpose of the Job: To provide effective transport facilitation to the Agency staff and Visitors for official purposes in order to attain the objectives ofthe organization.
Duties and Responsibilities
- Driving the
assigned vehicle as authorized;
- Carrying out
routine checks on the vehicle’s cooling, oil, electrical, tyre pressure
and brake systems, and Detecting and reporting malfunctioning of the
vehicle systems;
- Maintenance of
work ticket(s) for vehicle(s) assigned;
- Ensuring
security and safety of the vehicle on and off the road and Overseeing
safety of the passengers and/or goods therein;
- To ensure
cleanliness of assigned vehicle at all times when in use or otherwise and
that the vehicle is in good condition before and after use.
- To carry out
periodic checks on the assigned vehicle to determine maintenance needs and
report accordingly and time.
- To drive
carefully at all times and ensure safety of the passengers, other road
users, and the assigned vehicle.
- To keep up to
date vehicle mileage log and ensure the work ticket is effectively
maintained.
- To ensure all
vehicle reports are done on a monthly basis and submitted on or before the
scheduled date.
- Adherence to
the provisions of the Highway Code and the Government Vehicle Check Unit
requirements
- To assist in
other duties in the office as assigned by the immediate supervisor when
not undertaking transport facilitation.
- Undertake such
other duties as may be reasonably required and which are consistent with
the level of responsibility of this job role
Academic and professional qualifications
- Minimum of
Secondary School Education is preferred with KCSE mean Grade of C plain or
equivalent qualification form a recognized institution.
- Must have a
clean and valid driving license of classes B, C, and E
- Have passed
the Suitability Test for Drivers Grade II from the Ministry of Roads and
Public Works;
- Have
certificate of good conduct from the Kenya Police;
- Be fluent in
both English and Kiswahili;
- Successfully
undertaken a 5 days First Aid Course with a recognized institution
Experience and knowledge
- Must have a
minimum of six (6) years of relevant experience
- Basic computer
skills, especially in word processing and spreadsheets will be an added
advantage.
- Have adequate
knowledge of the Highway Code;
Personal attributes
- Must be a
mature, respectful and honest person of high integrity that is able to
work in a team
- Must be
flexible and able to adapt to abrupt changes in Programmes at short
notices.
- Should be
quick in understanding, keen in taking instructions, and able to work with
minimum supervision.
- Good
inter-personal, communication and presentation skills.
- Ability to
work long hours including weekends and holidays
- Flexibility
and ability to stand in for others when required to do so is necessary
- Ability to
maintain confidentiality at all times
Qualified and Interested candidates are
requested to submit their written application together with an up to date
Curriculum Vitae, copies of certificates & testimonials, email and
telephone contacts including names, telephone and email contacts ofthree (3)
referees who must be familiar with the candidates previous work
experience.
Applications should be addressed as
detailed below and be sent by post or hand delivered to the Kentrade offices so
as to be received not later than 5.00pm on Friday, 16th November 2012.
The Chief Executive Officer
Kenya Trade Network Agency
1st Floor, Embankment Plaza
Longonot Rd - Upperhill
P.O. Box 36943-00200
Nairobi
KEN TRADE is an Equal Opportunity Employer
Canvassing will lead to automatic disqualification
