Procurement Manager Job in Nairobi Kenya

Urgently Required

Job Title: Procurement Manager

Reports to: Chief Executive Officer

Duty Station: Chester House - Nairobi

Key Task 
 

Responsible for exercising considerable independent judgment in making purchasing decisions in accordance with set policies and procedures, plan, prioritize, assign, supervise and review work of staff responsible for purchasing including procurement of supplies, equipment and services.

Duties and Responsibilities

• Review, record and prioritize purchasing requests and obtain additional information/documentation as required; Provide assistance to requisitioners in preparing scope of work and specification of goods and services; Propose, produce substitutions consistent with requirement to achieve cost savings; determine the availability of funding sources.
• Identify and recommend source of procurement and interview potential suppliers.
• Produce tender documents e.g. Invitations to Bids, Requests for proposals and Requests for Quotation based on the nature of the requirement and cost of procurement involved.
• Prepare abstracts of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible.
• Enter into negotiation of terms and conditions of orders. Obtain credit and other information on proposed suppliers.
• Finalize purchase orders and contracts for approval by the Chief Executive Officer. Prepare submission to the Procurement Committee for review and subsequent approval by the authorized official.
• Resolve issues/problems related to delivered goods; Prepare and signs ‘Return to Vendor forms’ for unacceptable and/or damaged goods received.
• Maintain relevant internal database and files; Keep track of any contractual agreements, direct provisioning contracts and inform affected users of contractual rights and obligations.
• Research, retrieve and present information from a variety of internal and external sources on sources of supply, vendor by commodity etc.

Job Specification

• Bachelors degree in procurement and supplies or the equivalent
• Diploma in Purchasing and Supplies
• Member of a professional body
• Good command of English
• Minimum experience of 3-5 years in the field of Procurement and Supplies at managerial level.
• Ability to meet deadlines and work effectively under pressure
• Good negotiation and analytical skills
• Planning ,organization and priotization  skills
• Attention to details
• High integrity levels

Email Your Application and CV to: jobsatmonarchgroup@gmail.com