Action Africa Help International Logistics & Warehouse Manager Job in Yida, South Sudan

Background: Action Africa Help International (AAH-I) is an International non-governmental organization that support livelihood challenged communities in Africa to sustainably improve their well-being and standard of living.
 

With country Programmes in Kenya, Somalia, South Sudan, Uganda and Zambia, AAH-I has over 20 years’ experience working with communities in conflict and post conflict situation, including refugees, internally displaced people and Host communities.
 

AAH-I is an implementing partner for UNHCR in South Sudan and is responsible for Fleet, warehouse and Workshop management. It also supports UNHCR in construction activities. 

Within the UNHCR funded programme, AAH South Sudan seeks to recruit qualified and competent Logistics & Warehouse Manager for Unity State.
 

Position: Logistics & Warehouse Manager 

Number of post: 01

Location: Yida with frequent travels to Jam Jang (Unity State)
 

Job Summary: To provide oversight and guidance in planning, implementation, reporting and monitoring of Logistics operations in Unity State. 

The position is also responsible for developing and implementing capacity building interventions within the operation; to ensure cordial and trustful relations with Partners are maintained through effective participation in Coordination meetings.

Responsibilities:

• Operation Management: Implement and monitor successfully Logistics and warehouse management activities (Staffs, Assets, Facilities, Storage,Reporting).
• Administration: Operate in accordance with national labour laws, AAH-I staff and administrative rules and regulations.
• Staff Management: Set-up and organize the Logistics and Warehouse staffs with clearly defined roles, responsibilities and objectives.
• Reporting : Produce monthly monitoring reports to UNHCR and AAH-I
• Representation: Being a representative of the project in all Logistics and Warehousing management aspects toward clients.

Specific roles/duties:

• Read and understand AAH-I standards on Logistics and warehouse management guideline/tools and systems;
• Plan, organize, monitor, and control all activities pertaining to proper Logistics and warehouse management;
• Manage client’s assets and storages through management systems (FMS/WMS/TMS) and set an efficient system to control, monitor and report on a regular basis.
• Take appropriate actions to improve performance in accordance with expected results and available means.
• Mobilize external support and expertise if required.
• Provide client and management advises and solutions to improve the performance of the sectors and contribute to the achievement of goals.
• Keep up-dated the clients assets and storage inventory.
• Liaising with the Area Coordinator on all matters relating to running the operations.
• Participate in the periodic management meetings

Management and coordination tasks:

• Establish permanent working relations/coordination with clients.
• Participate in project management meetings,
• Establish project reporting and information system to collect relevant informations in time.
• Produce analyses, documents, and reports upon request of management or clients.
• Inform immediately management of any fact that can have serious impact on the organization or the operation.

Staff Management (In Coordination with Area Coordinator):

• Give basic training to staff under your supervision:
• Appraise and train (Capacity building) staff within the Section;
• Design activity organisational chart (lean management)/ provide job description and objectives for key staff;
• Identify staff to be recruited (in consultation with Area Coordinator);
• Staff assessment (minimum once a year).

Key Performance Indicators

• Timely information and operational reporting provided to AAH-I & UNHCR
• Adequate number of well trained drivers and warehouse staff are recruited to meet operational needs
• Fleet management is efficient and responsive to the operational needs
• Sufficient fleet of trucks and buses are available at least most of the time.
• Refugees are facilitated and assisted to their destination
• Warehouse utilized -more than 90% of warehouse space is utilized
• Efficient stock management to meet AAH-I & UNHCR requirements.
• Warehouses are secured from vandalism and thefts

Qualifications

• University degree or equivalent in logistics and supply related courses with a focus on a relevant field
• 5-7 years’ professional experience, with at least 5 years’ professional experience in a comparable position
• Working experience in similar projects is of added advantage

Skills and Competencies

• Demonstrated communication skills.
• Demonstrated management skills.
• Supervisory and mentoring skills.
• Writing skills (Reports and proposals)
• Experience in managing complex project activities
• Ability to capacity build, coach, mentor and develop others
• Commitment to and understanding of AAH-I’s values
• Negotiation skills to manage diplomatic and political situations

AAH-I is an equal opportunity employer. 

Application letters, Resumes ;( indicating day telephone number and functional email addresses) and photocopies of documents should be addressed to the HR and or sent to; emmanuel.lugala@actionafricahelp.org copying jlowuro@actionafricahelp.org

The closing date for submission of the applications shall be the 19th May, 2014 at 4:30 pm. 

Due to the urgency of the positions; applications will be reviewed as received and only those selected for the interviews will be contacted