Mercy-USA Human Resources Manager Job in Nairobi Kenya

Mercy-USA for Aid and Development is dedicated to alleviating human suffering and supporting individuals and their communities in their efforts to become more self-sufficient. 

Incorporated in the United States in 1988, Mercy-USA’s projects focus on improving health, nutrition and access to safe water, as well as promoting economic and educational growth in over 10 countries around the world.

The East Africa regional office of Mercy-USA for Aid and Development is hiring an experienced Human Resources Manager to manage the delivery of effective human resources services in the context of both humanitarian emergencies and development programming.

Human Resources Manager

Overall Objectives (scope)

• Responsible to manage the recruitment process for all  national staff within Somalia and Kenya;
• Provide specific advice and guidance to managers and employees on a variety of HR issues including employee relations issues;
• Design, develop and implement HR policies and procedures for national staff to ensure legal compliance and best practice within Somalia and Kenya;
• Assist staff to understand and comply with international HR policies and procedures.  Lead specific HR projects and initiatives in line with the country strategies
• Ensure HR information systems, processes and filing procedures are established maintained and developed
• Directly manage a team of staff while advising on the human resource needs of all locations.

Responsibilities
 

Recruitment and Selection

• To co-ordinate and support all aspects of the recruitment and selection process of national staff.
• Specific responsibilities include job description development, recruitment planning, advertising and short-listing, selection interviews and tests, job offers, salary calculations and issuing contracts.      
• To work closely with the Regional Management Team, HR colleagues in the programme and Head Office to ensure a coordinated approach to recruitment planning & activity, assessing staffing requirements, ensuring effective forward planning and awareness of available staff resources to fill vacancies, and reviewing the most appropriate and cost effective way to recruit to posts .
• To coach and train all staff involved in recruitment on best practice and equal opportunities

Management and Organisation

• Together with the Regional Director, to provide advice on the management of all staff ensuring a clear understanding and implementation of Mercy USA Policies, Procedures and the Employment Laws of the country.
• Regularly update the Regional Management Team on Human Resource statutory requirements, including tax laws and ensure that Mercy USA’s status in country fulfills these requirements.

Policy and Advice

• Develop and monitor Human Resources strategies into country projects and Mercy USA’s overall mission and operational strategy.
• Develop and manage the communication, implementation, monitoring and review of all Human Resource policies and procedures for staff, ensuring they consider local cultural norms, and gender issues, and that all relevant documentation is translated into appropriate languages.
• Conduct regular field trips to project offices to monitor and review Human Resource and administrative procedures and assist project staff, where appropriate.
• Advice and coach staff at all levels on issues related to performance management, legal compliance, disciplinary procedure, grievance procedure with the goal of building knowledge and capacity among staff to improve employee relations and enhance job performance and productivity.

Learning and Development

• Develop a programme-wide Learning and Development policy, in collaboration with the Regional Management Team and the Learning and Development team in Head Office.
• Identify the learning and development needs of programme staff and, where appropriate, provide tailored training and support within programme budget constraints.
• Work with line managers to develop and deliver an annual Learning and Development Plan based on identified learning needs, with support and advice where necessary from the Learning and Development Team in Head Office.

Systems & Projects

• In coordination with the Regional Director, lead on specific HR projects, e.g. salary reviews ensuring that these are fair, reasonable and competitive, policy and procedures reviews, staff surveys and training & development needs analysis.
• Ensure implementation and ongoing management and regular monitoring of tracking systems for timesheets, annual leave and R&R entitlements, return flights, travel permits and work authorizations for all staff.
• Monitor the maintenance of monthly leave schedules, ensuring appropriate levels of cover at all times through effective annual leave planning and allocation.
• Ensure accurate maintenance of timesheets for all sites.
• Oversee the maintenance of an effective HR filing system, with proper files maintained for each staff member, both manually and electronically.

Requirements

• At least 5-7 years in a human resources role, preferably with experience in a non-profit environment. Experience working in the context of humanitarian emergencies, development, and with programs across multiple countries is an asset.
• Demonstrated knowledge of Kenyan labour laws and employment implications.
• Knowledge of donor requirements including USAID/OFDA, UNICEF, WFP and other donors is an asset.
• Bachelor degree in Human Resources Management, Business Administration or other related discipline is required, and/or postgraduate credentials are preferred.
• Strong interpersonal skills and ability to develop new systems and demonstrate leadership through a period of change is highly valued

Applications should be sent to jdillion@mercyusa.org and fhassan@mercyusa.org by 5th December 2014.

Only short listed applicants will be contacted.