Save the Children Human Resource and Administration Officer Job in Dadaab Kenya

Position Name: Human Resource and Administration Officer

Position Code: SCI-HRO Daadab
 

Status: New

Team / Programme: Programme Operations

Location: Dadaab
 

Grade: 4

Post Type: National ( 1 year contract with possibility of extension)
 

Child Safeguarding: Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people
 

Role Purpose: Under the supervision of the Area Programme Manager, the HR and Admin Officer will guide recruitment, contractual and performance management process, and support the implementation of Save the Children’s Child Safeguarding Policy. 

In this challenging environment, the Dadaab HR and Admin Officer will have a is responsible not only for compliance with critical SCI policies, but also to ensure the most critical resources of the organization – it’s staff – are fairly managed and compensated, and have appropriate access to opportunities for capacity development, career development and progression. 

Scope of Role: 

• Reports to: Area Programme Manager, with a technical reporting line to the HR & Admin Coordinator, Nairobi

Dimensions: Save the Children has been operational in Kenya since the 1950s, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners. 

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH. In 2012, as part of a global reorganization process, Save the Children combined the programmes of SC UK, SC Canada and SC Finland to create a single operation in Kenya. 

In February 2014, we completed a second transition, which saw us join forces with the British INGO, Merlin, and merge their health and nutrition programmes with our own. Save the Children now has an operational presence in Bungoma, Dadaab Refugee Camp, Garissa, Mandera, Nairobi, Turkana and Wajir. We work through partners in many other parts of the country. 

We have a staff complement of around 300 staff and an operating annual budget of approximately US$25 million in 2014.

Key Areas of Accountability:
 

HR Management

• Responsible for compliance with SCI HR policies and procedures in Dadaab area programme;
• Oversee all recruitment, performance management, capacity gap assessment, and contractual processes in Dadaab;
• Work with Programme Managers to plan recruitment at grant start up;
• Support field recruitment managers by ensuring laid down policies as pertains to recruitment are followed.
• Ensure preparation of recruitment planners & job adverts for circulation to various distribution groups
• Participate in field office recruitment panels as requested by line manager
• Prepare employment contracts and other documents relating to terms and conditions of employment and joining formalities for new local staff and casuals
• Manage Area staff employment contracts records; liaise with the Line Manager to ensure timely renewal.
• Ensure up-to-date personnel records are maintained according to organizational best practice and compliant with both organizational policy and the appropriate local legislation.
• Update and maintain the organizational chart and staff lists as and when changes occur and share with Nairobi HR department.
• Manage disciplinary and grievances issues arising from the area office
• Prepare & submit HR & payroll reports to Nairobi HR department on a monthly basis
• Responsible for developing and undertaking induction processes for all new hires and ensuring that all sectors participate in these induction processes
• Facilitate evaluation of induction processes and monitoring effectiveness of the induction process and feedback to line manager
• Responsible for monitoring field office staff leave status i.e. annual leave, sick leave, compassionate leave, paternity/maternity, TOIL and R&R, ensuring regular updating of the leave database and status reports sent out to line managers, track leave ensuring this is shared with Nairobi HR department.
• Ensure exit interviews are carried out and through this and other means bring recommendation and key issues to Support Services Coordinator.
• Ensure compliance with all relevant Save the Children policies and procedures with respect to child safeguarding, health and safety, security, employment equal opportunities and other relevant policies.
• In conjunction with line managers ensure that all staff understand and observe the Child Safeguarding Policy and Code of Conduct
• Facilitate and Administer staff medical insurance, ensuring employee insurance eligibility list is current
• Manage HR and Admin staff performance in compliance with SCI Kenya Policies
• Provide support to line managers and staff on objective setting, performance development plans and performance review therefore ensuring that it is happening in a timely and effective way.

Administration

• Ensure cost effective ways of running kitchen facilities
• Oversee and manage the Cleaners ensure office and guest house facilities are kept in a good state of cleanliness and repair

Competencies
 

Leading

• Delivering Results: Takes personal responsibility and holds others to account to deliver our ambitious goals for children, continually improving own performance or that of the team/organisation.
• Developing Self and Others: Invests time and energy to actively develop self and others to help realise their full potential, and to build the organisation’s capability for the future.

Thinking

• Problem Solving and Decision Making: Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organisation and making appropriate judgements.
• Applying Technical Expertise: Applies the required technical and professional expertise to the highest standards, promotes and shares best practices within and outside the organisation.

Engaging

• Working Effectively with others: Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives. Knows when to lead and when to follow and how to ensure effective cross- boundary working.

Qualifications and Experience

• A first degree in Business Administration, Social Sciences or relevant field.
• A post-graduate Diploma in Human Resource Management.
• Minimum 5 years’ experience in similar roles
• Good knowledge and experience of generalist HR issues, including Kenya Employment Law, recruitment and selection, interpretation and application of policies and procedures, restructuring, reward and employee relations.
• Proven ability to influence and negotiate at senior levels and build capacity within management teams.
• Experience in managing disciplinary a grievance issues and monitoring and coaching HR staff and other managers involved in such cases.
• Experience in developing contracts and MOUs with similar agencies
• Experience in facilities management;
• Excellent communication skills (Verbal and Written), with the ability to provide clear effective advice on a range of HR issues.
• Fluency (written and oral) in English is requiring. Somali language skills a major advantage.
• Excellent presentation and facilitation skills.
• Strong team player, collaborative and capable of building effective relationships across all levels
• Strong results orientation, with the ability to challenge existing mind-sets
• Problem solving and risk mitigating skills
• Comply with the requirements of Save the Children’s Safeguarding Policy and other Global Policies.
• Commitment to Save the Children values

How to Apply

Interested candidates are required to submit a CV and mandatory Cover letter to Kenya.jobapplications@savethechildren.org indicating the Position Code & Title on the subject line by 22nd December 2014. 

Only shortlisted candidates will be contacted.