EABD Property Development and Management Specialist Job

Job Title: Property Development and Management Specialist

Tenable in Uganda - Tenure up to 3 years (1 position)

Reporting to Head of Corporate Affairs

Job Purpose

The position exists to efficiently manage all EADB’s properties; oversee their maintenance; recommend optimal usage and where applicable generate targeted revenue.

The position shall be accountable for the entire Bank’s property (owned, leased or rented) in Uganda, Kenya, Tanzania & Rwanda.

The role will also include development of real estate projects for the Bank and its clients and shall participate in the appraisal review of property development projects the Bank intends to finance.

Duties and Responsibilities

• Develop for management’s approval a property development and maintenance manual and guidelines;
• Provide advice and counsel to Investment Officers on property development projects. When appropriate, assist in developing tailor-made solutions to meet clients’ demand;
• Provide advisory services to management on issues of land tenure in East Africa, property taxation, land value, property development strategies, rental charges, tenancy regulations etc;
• Participate in the acquisition and disposal of properties and/ or assets according to the Bank’s guidelines; appraise the housing markets in major cities in the region, advise management on property pricing and recommend potential properties for acquisition to expand the Bank’s estates investment;
• Prepare and present for management approval estates’ revenue generation plans and revenue growth strategies;
• Prepare property management plans and maintenance budgets for all EADB estates. Pre-qualify suppliers, service providers and contractors and negotiate favourable terms for the Bank;
• Oversee renovations and rehabilitation of Bank properties as approved in the capital budget, set performance standards and prepare terms of reference for contractors and service providers; prepare and /or approve bills of quantities and specifications to facilitate the renovation of EADB premises; supervise renovation, construction and/or maintenance works; and confirm that the works meet the Bank’s standards and are completed before payments are made;
• Negotiate favourable terms with service providers and prepare payment schedules for utilities e.g. water, electricity, garbage, sewerage etc. Follow up payment of utilities and maintain up-to-date records of the same to ensure constant supply;
• In conjunction with the risk management department, assess/ evaluate the safety and security risks of all the Banks properties and propose mitigating strategies;
• In conjunction with the security office, prepare safety and security guidelines; oversee the installation of safety gadgets and security systems; and communicate security and safety information to tenants and other property users;
• In conjunction with legal, prepare tenancy/ lease agreements and ensure adherence to provisions of the same. Manage all auxiliary contracts geared towards ensuring efficient and effective provision of services to staff and tenants at the Bank estates; participate in the procurement of and keep record of insurance coverage of EADB’s assets and properties to protect them against insurable risks;
• In conjunction with the Finance department, prepare billing schedules, ensure timely delivery of bills, respond to billing queries and advise management in case of default and keep up to date records of leases or tenancy agreements;
• Create and maintain an updated record of all EADB’s properties, establish their value and report on the same regularly. Keep management appraised on tenancy status, the performance of tenant, advise management on renewal or termination of tenancy/ leases. For EADB’s rented properties, ensure that the bank meets its obligations;
• Prepare and present to management monthly revenue and expenditure reports in area of responsibility showing performance against targets. Identify, propose and implement cost control and management strategies;
• As the first port of call for EADB’s estates, provide information as required to potential, existing and exiting tenants; and
• Carry out any other duties assigned by Management.

Qualifications and Experience

• A First degree in Civil Engineering or other relevant technical degree;
• Professional qualification in property management, construction, project management or equivalent;
• At least 7 years experience in construction and/or property management within a busy commercial environment;
• Experience in the preparation of Contract Conditions and Specifications;
• Experience in maintenance works, management of contractors and preparation and review of bills of quantities;
• Basic accounting training and experience;
• Must have strategic and business orientation;
• Must have knowledge of land and property management legislation;
• Must have high level of integrity, initiative, good judgment; and
• Must have supervisory skills and excellent communication skills.

If your career aspirations match this challenging and exciting role, please email your application quoting the relevant job title by 28 May 2011 to Executive Selection Division, KPMG Uganda at the following email address: EADBRecruit@kpmg.org.

Please attach your comprehensive Curriculum Vitae including an e-mail address, daytime telephone contact, qualifications, experience, present position, names and addresses of three referees.

All applications should be sent online by email.

Applicants for all positions must be nationals of the EADB Member States except where expressly indicated.

Candidates who applied for the re-advertised positions should not apply for the same positions.

Only short listed applicants will be contacted.

The EADB reserves the right to appoint a candidate at a lower level.

Successful candidates should be ready to assume duty before 1 August 2011.