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Oxfam Kenya applies a one programme approach which means it has multiple activities that support a holistic approach to humanitarian, development and advocacy for long lasting change in poverty reduction.
Oxfam in Kenya works in the north, principally in Turkana, Dadaab and Wajir, the Nairobi informal settlements and on national level advocacy and coordination issues in multi stakeholder fora.
Oxfam has launched its largest ever appeal in Africa in response to the massive food crisis facing more than 12 million people across Ethiopia, Somalia and Kenya. In Kenya, Oxfam aims to help 1.3 million people with clean water, cash initiatives and veterinary support people’s livestock.
To this end, we are seeking to fill the following positions:
Program Coordinator
Location: Lodwar, Turkana
Contract: Open ended; National Level C1
The Programme Coordinator will take overall responsibility for assessments, designing, proposal development, fundraising, planning, implementation and reporting on the emergency response programme.
On a continuous basis, you will monitor and analyze the humanitarian context and review / evaluate needs and possibilities for Oxfam to work in the required sector.
The post holder will represent Oxfam GB on broader humanitarian issues and liaise with other INGOs, LNGOs and UN agencies working in Turkana and in the country.
You will take overall responsibility for financial monitoring of the programme, ensuring that adequate financial and administrative systems and procedures are in place and adhered to, and that financial reports are submitted as per donor financial reporting schedule.
You will have a minimum of a first degree in any discipline with extensive experience of emergency and understanding of relevant humanitarian and policy issues in a similar context.
You will need to have strong analytical and strategic planning skills with good experience in proposal development and report writing. Equally important is your diplomacy, influencing and negotiating skills and ability to build good relations both internally and externally
Field Business Support Manager
Location: Lodwar, Turkana
Contract: Fixed Term, 6 months; National Level C2
Reporting to the Programme Coordinator in Turkana, your job is no less than to make Oxfam’s emergency response programme work. Without Logistics, Human Resources, Finance, Administration, and Information Technology, the best programme plans cannot succeed.
You provide strategic leadership to a team of qualified managers responsible for programme - level support services.
You ensure appropriate capacities and standards are in place, maximising Oxfam’s ability to respond to emergencies within the programme. You ensure that this team is focussed on timely and quality delivery of services to our growing programme.
At the same time, you carry as the supervising manager the overall responsibility of ensuring consistency and compliance with Oxfam GB policies and procedures, as well as with local laws and regulations.
You are responsible for minimizing legal, financial and brand risks across your departments. This will include liaising effectively with the Programme Coordinator as well as with our country Office in Nairobi.
To be successful in this role, you need a degree in a relevant field and/or – most importantly – several years of field experience in support services up to the level of Assistant/Deputy Programme Coordinator.
You have hands-on knowledge of at least two of the concerned support functions.
You know that effective business support is the foundation upon which the programme stands, that’s why you bring with you a good understanding of how each of the departments work. You will provide your team with direction, coaching, and support, while keeping an overview and manage major risk issues.
Your analytical capacities are outstanding, and you must be able to communicate effectively to different audiences in Swahili and English both verbally and in written form.
Team Leader – Cash Program
Location: Lodwar, Turkana
Contract: Fixed term, 6 months; National Level D1
As the team leader for the drought response program, the incumbent of this position will provide regular updates on the overall food security and livelihoods situation, including areas of food access & availability, market access, coping strategies, livestock and agriculture as well as lead, develop and provide technical input to the implementation of the drought response program in the areas of food distributions and cash transfers.
The team leader will provide support needed to operationalize the cash intervention, lead on the set up and implementation of systems to monitor and analyse the progress and impact of cash programming and food aid intervention as well as monitor the changing external environment within the programme area as it relates to the delivery of food aid and extent of cash programme.
S/he will establish a framework for documenting learning from the cash interventions, so as to contribute towards organisational learning within Oxfam GB, ensure capacity building of local partners for the development and implementation of a high quality cash programme that integrates food security and emergency livelihoods elements; as well as support local partners to initiate activities that enhance awareness and acceptance of cash/food security interventions by the traditional structures.
The post holder will be required to produce regular reports to the Programme Manager on food security and livelihoods activities, ensure effective communication systems are maintained
between the food security/livelihoods team and other units within the Kenya programme as well as represent Oxfam GB at certain meetings involving local government, and other stakeholders.
To be successful in this role, you must have a degree in Food Security or related field, have emergency experience ideally with an NGO at field level as well as understanding of and
commitment to linking humanitarian programme design with longer-term community-based institution building and livelihoods approaches.
You will be required to have excellent analytical skills, proven ability to analyse complex humanitarian contexts, monitor change and translate into appropriate strategic planning and advocacy as well as well developed interpersonal and team skills and proven ability to be flexible in demanding situations
Demonstrated collaborative approach including working with Government officials with good negotiation skills, diplomacy and tact are all key for this role.
Grants Administrator
Location: Nairobi
Contract: Fixed term, 6 months; National Level D1
As Grants Administrator you will provide administrative support to the technical co-ordination and ensure contractual compliance and effective billing for services co-ordinated through Oxfam GB and in line with each of the emergency response programme budgets.
You will provide an initial quality check of submissions for the partners in line with reporting schedules and the emergency response programme’s goal and results frame work.
In consultation with a core team of specialists and in collaboration with programme staff, the Grants Administrator will support the development of annual implementation plans, budget allocation, effective monitoring and overall contractual management.
You will establish and maintain effective and constructive relationships with all parties involved with the drought response, supporting Oxfam’s ability to ensure that the administrative component adds effectively to the evidence-based learning objectives of the programme in its entirety.
To be successful in this role you will have a degree in social sciences or other qualification preferably in a similar role with considerable experience of working with an INGO and a good understanding of principles of rights-based programme, accountability and participation.
You will have proven record of establishing efficient and effective administrative systems and
understanding of internal compliance issues with attention to detail and timely communications and follow up.
You will have demonstrated interpersonal and cross-cultural skills, with an ability to work effectively with others at all levels.
You will have the ability to work independently and take initiative, centred on an ability to understand project parameters and the necessity of excellent team working with proven analytical skills.
Excellent oral and written communication, negotiation skills and tact are essential and ideally in one or more of the local languages (eg Turkana, Somali, Kiswahili).
Data Monitoring Officer
Location: Wajir
Contract: Fixed term, 6 months; National Level E1
The Data Monitoring Officer will support the Wajir drought response program teams in providing accurate, timely and relevant data analysis and insight to meet their diverse requirements. The Data Officer will also work closely with internal teams to generate ongoing reports that can identify programme behaviour patterns.
The post holder will be ensure accurate collection, analysis and reporting of monitoring data on monthly/quarterly basis using the agreed monitoring tools, compile and prepare the program M & E reports on regular basis and submit them to relevant parties as well as assist in the development of supportive supervision and data ‘auditing guidelines for routine data collected by the programme staff and ensure this data is stored, analysed and reported appropriately.
The incumbent of this position will be required to write Data Definition Language and data quality and for designing or presenting conclusions gained from analyzing data using statistical tools like Microsoft Excel, SAS, SPSS and others.
In collaboration with the Assistant Program Manager, the Data Monitoring Officer will support
training of the field staff on data collection methods as well as support capacity building and training of the implementation partners.
To be successful in this role, you will have experience in data processing and analysis of quantitative and qualitative data sets and reporting using statistical data bases as well as demonstrated experience in the management of different sources of data and multiple indicators, with capacity to interpret numerical data using software such as MS Excel, Access, SAS, SPSS and others.
The ability to make good decisions and sound judgment on technical issues is key coupled with the ability to meet deadlines for a wide variety of the project assignments. You will be expected to have knowledge of data quality measurements and analysis methodology and reporting tools as well as knowledge of the current statistical methods and data/web analysis software and data management information systems.
Donor Accountant
Location: Lodwar, Turkana
Contract: Fixed term, 6 months; National Level D2
Under, the supervision of the Business Support Manager, the Donor Accountant will be responsible for the co-ordination of all financial matters relating to the drought response program operations.
The incumbent of this position will be responsible for co-ordinating the management of all cash flow and all bank reconciliation management by ensuring both bank and cash records are updated daily and following up and acting on discrepancies which may arise as well as advising the Finance Manager of cash requirements.
You will be required to oversee the Management of Advances, Floats & Loans and to this
end will be expected to ensure that all recoveries in respect of advances, and floats owed by staff members are appropriately deducted from the staff.
The incumbent of this position will be required to process cheque payments ensuring that invoices are thoroughly checked and cheques together with payment vouchers raised are appropriately approved and filed as well as assist the Finance Manager in supporting and reviewing council budgets and forecasts to ensure they are accurate and in line with set guidelines.
S/he will be expected to prepare and upload the cashbook journals including field offices templates for authorisation by the Finance Manager, prepare monthly accounts as well as assist in the compilation of financial reports in line with donor formats and regulations.
The post holder will be expected to have a professional Accounting qualification with, thorough knowledge of book keeping. A working understanding of project cycle, highly developed interpersonal skills and a proactive approach to issues are key for this role.
The Donor Accountant will also be required to manage resources and deadlines with minimum supervision, recommend and implement improvements, influence ways of working as well as coach junior and peer staff. Experience in grants management with donors such as USAID and OFDA is highly desirable.
To apply
If you believe you fit the profile, please submit your application and CV detailing your experience for the post, including daytime telephone contact and two referees, preferably your current line managers to kenyajobs@oxfam.org.uk by 31st July 2011.
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