Merlin Assistant Logistics Officer Latest Job in Kenya

Position: Assistant Logistics Officer

Department: Administration

Assigned Project: Malaria and HIV/AIDS/TB Project

Program Area: Kisii, Gucha, Nyamira Districts, Kenya

Responsible To: Logistics Officer

Staff Directly Supervised: Drivers

Relationships Internally: All Management and Staff

Relationships Externally: Suppliers, Contractors

Overall objectives

To assist the field Logistician in implementing and promoting adherence to Merlin logistics systems and procedures

To organise and manage assigned logistics processes, including storekeeping and warehousing, transport and vehicle management, inventory and asset management as well as the related administrative procedures, for Merlin operations.

To support the program department in logistics matters.

Procurement

• As assigned, process all the needs (SRQ/SRP’s) dully authorised and approved by the relevant departments within due time.
• In liaison with the field Logistician, to update the base order follow up and inform other departments of their orders status (both local and form capital).

Warehousing

• To ensure proper stock management according to Merlin and donor policy
• To account properly for all entries and exits in the stock.
• To ensure proper storage conditions
• To make a physical check / count every month of the stock and running commodities (fuel etc)
• To prepare the stock movement report for the Field Log before the 5th of each month
• To prepare stock reports for specific donor commodities, WFP, MOH, UNICEF at the end of each month and whenever required / requested by the Field Logistician
• To manage and supervise the distribution of supplies to health facilities.
• To implement proper stock management in the pharmacy with technical support from the PHC and Pharmacist

Vehicle fleet & movements

• In liaison with the Field Logistician, Plan & organize vehicle allocation according to the program demands in order to optimally serve the needs of the programme.
• Support the field Log in Monitoring the fuel Consumption and maintenance of Merlin owned and rented vehicles and supervise the skills of the drivers according to Merlin policies.
• To ensure drivers follow Merlin regulations and code of conduct when driving a Merlin vehicle or a vehicle rented by Merlin.
• Ensure proper maintenance of the logbook by drivers and keeping of movement / fuel books for monitoring purpose and ensure they report in the proper way ( weekly base)
• To ensure and check the proper technical condition of all vehicles (both rented and MERLIN) and inform management accordingly
• Assist in monitoring the movements and security of all the field teams using HF radio in accordance with the security guidelines.

Equipment & Asset management

• Ensure maintenance and repairs of all project equipment
• To inform both the Field Log and the IT-Officer of any technical defaults on any of the equipment.
• Registration of inventory in the register and ensuring the same assets can be ascertained on the ground.
• Updating the entire inventory Register and entering newly acquired inventory into the electronic version.
• Establishing controls which are supposed to safeguard the lifespan of the inventory and assets.
• Labelling of the inventory details and such details transferred to the electronic version of the inventory register.

Camp Management

• Ensure the premises, personnel and property are well guarded and the visitor and vehicle movement is registered.
• Manage the compound generator, fuel sheds and security guards.
• Perform any other duties as assigned by the logistics officer

Job and person specifications

• Posses a degree in Business Administration and have a relevant certificate in supplies management.
• Experience on fleet management would be an added advantage.
• Have served for a minimum period of FIVE (5) years with a reputable organization
• Have shown merit and ability in work performance and results
• Computer literate supported by certificates and testimonials.
• Team Player, excellent interpersonal, organizational, multitasking and communication skills
• Commitment to humanitarian principles and action.
• Ability to work on one’s own initiative and operate as part of a team
• Be flexible to changing requirements that the role may require
• Treats all people fairly without favouritism.

How to Apply

All applications should be sent to:

HR Department,
MERLIN, Nairobi Office,
P.O Box 3350 – 00200, Nairobi, Kenya

OR Email to: recruitment@merlin-kenya.org

Application deadline is Friday, 25th November 2011 at 5.00pm.

Please note that only short listed candidates will be contacted.