Administrative Assistant Job in Kenya - Zinduka Afrika

Zinduka Afrika an NGO is looking for an Administrative Assistant.

Reporting to: Administration and Human Resource Manager

Key Duties and Responsibilities

• Welcome/Receive visitors relating to work, receive and file incoming letters, and receiving telephone calls and transferring them to the appropriate staff.
• Supply and manage office equipments, machines or properties to office and kitchen utilities.
• Schedule meetings/calendar events and remind the relevant persons on the meetings and specifically organize and maintain diary for the director and making appointments.
• Support administrative department, maintain a safe and secure work environment, and maintain good working relationships with all relevant partners and departments.
• File and retrieve organizational documents, records and reports. Perform general clerical duties to include, but not limited to, copying, faxing, mailing and filing.
• Set up and coordinate meetings and conferences and take notes or dictation at Meetings or to provide general assistance during presentations.
• Support in travel arrangements for staff, board and volunteers

Qualifications

• Diploma in Administration and Human Resource.
• Certificate in front desk management.
• Three years experience working with an NGO.

Key skills

• Communication skills
• Customer care and public relations
• Office management skills
• Computer skills
• Interpersonal skills.

Applications with detailed Cover letter and CV giving three referees should be sent to the

Administration and Human Resource Manager,
Zinduka Afrika
or sent to info@zinduka-afrika.org or zinduka.afrika@gmail.com.

by Friday 30th December 2011.

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