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Mercy
Corps works amid disasters, conflicts, chronic poverty and instability to
unleash the potential of people who can win against impossible odds. Since
1979, Mercy Corps has provided $1 billion in assistance to people in 82
nations.
Supported by headquarters offices in North America, Europe, and Asia, the agency's unified global programs employ 3,500 staff worldwide and reach 9 million people in more than 40 countries. Over the last five years, more than 90 percent of the agency's resources have been allocated directly to programs that help people in need.
1. Finance Manager – Wajir Based Position
Program/Department Summary:
Traditionally, Mercy Corps programs in Kenya focus on increasing young people’s ability to peacefully resolve conflict, engage in the democratic reform process, and increase access to employment and economic independence.
Mercy Corps Kenya began emergency operations in Wajir West and South in the first week of August 2011 focusing on provision of clean water to approximately 90,000 individuals in 13 locations.
In the coming weeks, Mercy Corps will scale up water and hygiene promotion activities to include:
1) Voucher system to enable vulnerable households to purchase water from private vendors;
2) Provision of generators and spare parts to functional boreholes that are under extreme stress from over use;
3) Construction and rehabilitation of water storage facilities and separate receptacles for humans and animals; and
4) Training of community groups in Participatory Hygiene and Sanitation Transformation (PHAST).
To protect household assets, Mercy Corps will work with market actors to initiate an unconditional cash transfer program enabling up to 2,000 households to flexibly purchase basic foodstuffs and other essential items.
Cash for Work activities will provide immediate short-term employment opportunities primarily to safely dispose of animal carcasses which pose a significant public health risk, and to rehabilitate water infrastructure.
The Mercy Corps Wajir Finance Manager is responsible for all financial functions in Wajir, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.
The Mercy Corps Wajir Finance Manager ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.
In its role as a support to the Program Department, the Finance Manager provides timely reports and assistance to the Program Director and the Program team to ensure that financial resources are used efficiently and effectively.
General Position Summary:
Working in the Wajir program under the direction of the Finance Director, the Finance Manager is responsible for all aspects of financial management of the Wajir program, ensuring compliance with Mercy Corps internal policies and procedures as well as donor regulations.
Essential Job Functions:
Supported by headquarters offices in North America, Europe, and Asia, the agency's unified global programs employ 3,500 staff worldwide and reach 9 million people in more than 40 countries. Over the last five years, more than 90 percent of the agency's resources have been allocated directly to programs that help people in need.
1. Finance Manager – Wajir Based Position
Program/Department Summary:
Traditionally, Mercy Corps programs in Kenya focus on increasing young people’s ability to peacefully resolve conflict, engage in the democratic reform process, and increase access to employment and economic independence.
Mercy Corps Kenya began emergency operations in Wajir West and South in the first week of August 2011 focusing on provision of clean water to approximately 90,000 individuals in 13 locations.
In the coming weeks, Mercy Corps will scale up water and hygiene promotion activities to include:
1) Voucher system to enable vulnerable households to purchase water from private vendors;
2) Provision of generators and spare parts to functional boreholes that are under extreme stress from over use;
3) Construction and rehabilitation of water storage facilities and separate receptacles for humans and animals; and
4) Training of community groups in Participatory Hygiene and Sanitation Transformation (PHAST).
To protect household assets, Mercy Corps will work with market actors to initiate an unconditional cash transfer program enabling up to 2,000 households to flexibly purchase basic foodstuffs and other essential items.
Cash for Work activities will provide immediate short-term employment opportunities primarily to safely dispose of animal carcasses which pose a significant public health risk, and to rehabilitate water infrastructure.
The Mercy Corps Wajir Finance Manager is responsible for all financial functions in Wajir, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.
The Mercy Corps Wajir Finance Manager ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.
In its role as a support to the Program Department, the Finance Manager provides timely reports and assistance to the Program Director and the Program team to ensure that financial resources are used efficiently and effectively.
General Position Summary:
Working in the Wajir program under the direction of the Finance Director, the Finance Manager is responsible for all aspects of financial management of the Wajir program, ensuring compliance with Mercy Corps internal policies and procedures as well as donor regulations.
Essential Job Functions:
- Oversee and manage daily Wajir accounting and finance functions including the timely recording of transactions, cash management, banking, payroll, inventory, receivables, and payables.
- Plan and implement systems for financial operations in both the main Wajir office and in field offices in accordance with the Mercy Corps Field Finance Manual and donor regulations, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting, financial record-keeping, grant management and compliance.
- Hire, train and supervise Mercy Corps finance staff in Wajir.
- Maintain banking relations and plan and monitor Wajir cash flow requirements to ensure the smooth implementation of Mercy Corps programs.
- Provide monthly standard accounting submissions to Mercy Corps Nairobi, including subjournal files, account reconciliations, expenditures by cost center/project, required subgrantee reporting, as well as other financial information in a timely and accurate manner.
- Provide monthly management reports to the Program Director, including expenditures by cost center/project, subgrantee reporting and other financial information, in a timely and accurate manner.
- Develop annual fiscal year budgets with the Program Director and develop and implement grant budgeting and forecasting systems with the Program Director.
- Perform internal audits and reviews as required to ensure compliance with Mercy Corps and donor requirements.
- Effectively stay abreast of donor policies, procedures, rules and regulations; compile and update applicable local policies; and train Mercy Corps program and partner staff in these policies.
- Review and monitor partners’ financial reporting and compliance. Provide additional technical assistance to partners as necessary to maintain high standards of compliance.
- Ensure compliance with Mercy Corps’ procurement policies and procedures for all goods and services.
- Develop and maintain local office policies and procedures and provide training for all issues related to local financial matters.
- Analyze compensation packages, taxation requirements and human resource policies for local staff to ensure that Mercy Corps’ has adequately accounted for the financial impact of local staff compensation and benefits.
- Maintain appropriate local insurance coverage to protect Mercy Corps.
- Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
- Other duties as assigned.
Organizational
Learning
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve - we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Supervisory Responsibility: All Wajir Finance Department Staff
Reports Directly To: Kenya Finance Director
Works Directly With: Program and operations teams, Program Director, Africa Finance Advisor, Regional finance team, Regional Program Director and Deputy Regional Director
Knowledge and Experience:
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve - we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
Accountability to Beneficiaries
Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Supervisory Responsibility: All Wajir Finance Department Staff
Reports Directly To: Kenya Finance Director
Works Directly With: Program and operations teams, Program Director, Africa Finance Advisor, Regional finance team, Regional Program Director and Deputy Regional Director
Knowledge and Experience:
- Four or more years of progressive financial management experience is required.
- A BA/S or equivalent in accounting or finance is required. An advanced degree is preferred.
- Four years experience in grants management as well as an understanding of donor regulations is required.
- Three years international experience is required; international NGO/PVO field office experience is preferred.
- Demonstrated experience and skill with budget preparation and analysis, financial reporting preparation and presentation and the proven ability to translate technical financial data into informative reports.
- Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables and balance sheet.
- Advanced computer skills in MS Office programs, particularly Excel
- Prior management experience and strong organizational skills
- Fluency in Somali languages is an advantage. Excellent oral and written English skills
Success
Factors:
The ability to interact effectively with international and national personnel both in a managerial as well as training capacity is required.
An ability to support programmatic objectives with timely and meaningful financial information is essential.
A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.
An impeccable professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
The Finance Manager must be willing to travel regularly to Mercy Corps field offices and project sites.
2. Grants Finance & Compliance Officer (Nairobi Based Position)
Program/Department Summary:
Mercy Corps Africa region includes the country programs in Ethiopia, Kenya, Somalia, North Sudan, South Sudan, Uganda, Zimbabwe, Democratic Republic of Congo, Central Africa Republic, Niger, Liberia and Tunisia. Mercy Corps implements grants from a wide range of donors, including USAID, OFDA, FFP/, MYAP, CMM, UN, OCHA, EC, DFID etc.
The region is supported by a regional finance team that is based in Nairobi, Kenya and travels frequently to visit and provide support to country programs.
The Mercy Corps Regional Finance Team is responsible for financial functions in the region, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.
The Mercy Corps Regional Finance Team ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Country programs, the Regional Finance Department works closely with Regional Finance Officers (US HQ) and International Finance Officers (Scotland HQ).
General Position Summary:
Working under the direction of the Africa Finance Advisor, the Grants Finance and Compliance Officer will provide technical support to Africa country programs in collaboration with the Country Finance Managers.
She/He will support finance staff throughout the region and ensure that the country programs comply with all applicable policies and procedures, laws and regulations, proper accounting standards and administrative and donor reporting requirements.
The Grants Finance and Compliance Officer will offer temporary coverage to country programs that have current staff limitations. The Grants Finance and Compliance Officer is based in Nairobi, Kenya and travels frequently to visit and provide support to country programs.
Essential Job Functions:
The ability to interact effectively with international and national personnel both in a managerial as well as training capacity is required.
An ability to support programmatic objectives with timely and meaningful financial information is essential.
A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.
An impeccable professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
The Finance Manager must be willing to travel regularly to Mercy Corps field offices and project sites.
2. Grants Finance & Compliance Officer (Nairobi Based Position)
Program/Department Summary:
Mercy Corps Africa region includes the country programs in Ethiopia, Kenya, Somalia, North Sudan, South Sudan, Uganda, Zimbabwe, Democratic Republic of Congo, Central Africa Republic, Niger, Liberia and Tunisia. Mercy Corps implements grants from a wide range of donors, including USAID, OFDA, FFP/, MYAP, CMM, UN, OCHA, EC, DFID etc.
The region is supported by a regional finance team that is based in Nairobi, Kenya and travels frequently to visit and provide support to country programs.
The Mercy Corps Regional Finance Team is responsible for financial functions in the region, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.
The Mercy Corps Regional Finance Team ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Country programs, the Regional Finance Department works closely with Regional Finance Officers (US HQ) and International Finance Officers (Scotland HQ).
General Position Summary:
Working under the direction of the Africa Finance Advisor, the Grants Finance and Compliance Officer will provide technical support to Africa country programs in collaboration with the Country Finance Managers.
She/He will support finance staff throughout the region and ensure that the country programs comply with all applicable policies and procedures, laws and regulations, proper accounting standards and administrative and donor reporting requirements.
The Grants Finance and Compliance Officer will offer temporary coverage to country programs that have current staff limitations. The Grants Finance and Compliance Officer is based in Nairobi, Kenya and travels frequently to visit and provide support to country programs.
Essential Job Functions:
- Assist with submissions of regional monthly reports, including subjournal files, account reconciliations, expenditures by cost center/project, required subgrantee reporting, as well as other financial information in a timely and accurate manner.
- Assist in the financial review of purchase requests, purchase orders and payment requests to ensure compliance with MC policies and procedures and project budgets.
- Set up Finance Dept.’s grant files; file grant agreements, maintain current copies of the approved coded budget and reports.
- Assist in the month end review of sub-office journals to ensure proper coding of all transactions.
- Assist in the preparation of the monthly cash flow projections.
- Assist in the preparation, maintenance and consolidation of office operational budgets.
- Travel around the region to support country programs as needed
- Assist in the documentation of match files and match tracking spreadsheets.
- Assist in the review and monitor of partners’ financial reporting and compliance.
- Provide additional technical assistance to partners as necessary to maintain high standards of compliance.
- Review subgrantee financial reports, assist in subgrantee site audits and follow up on subgrant compliance issues.
- Maintain subgrant financial files and reconcile subgrant financial tracking to general ledger reports.
- Assist the Africa Finance Advisor in responding to audit inquiries and requests for financial information.
- Assist the Africa Finance Advisor to ensure compliance with local regulations in respect of financial, administrative and other matters (e.g. registration, taxation, visa and labor laws).
- Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
- Other duties in Kenya or abroad as assigned.
Accountability
to Beneficiaries
Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Supervisory Responsibility: None
Reports Directly To: Africa Finance Advisor
Works Directly With: Africa Finance Advisor, Senior Finance Officer and Country Finance Managers/Directors.
Knowledge and Experience:
Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
Supervisory Responsibility: None
Reports Directly To: Africa Finance Advisor
Works Directly With: Africa Finance Advisor, Senior Finance Officer and Country Finance Managers/Directors.
Knowledge and Experience:
- Three or more years of finance experience, including budgeting and grant management
- A university degree in finance, accounting or a related business field is required.
- Two years experience in the Finance Department of an non-government organization
- Familiarity with major international donor rules and non-profit accounting
- Prior experience with computerized general ledger software
- Advanced computer skills in MS Office programs, particularly Excel and Access.
- Strong analytical skills coupled with a solid understanding of grant management rules.
- Fluency in French language is preferred. Excellent oral and written English skills
Success
Factors:
The ability to interact effectively with international and national personnel is required.
A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.
A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
The ability to take financial data and present it in meaningful financial reports is essential.
The Grants Finance and Compliance Officer must be willing to travel to Mercy Corps field offices and project sites in Kenya and abroad.
Interested candidates who meet the above required qualifications and experience should submit a cover letter, detailed Curriculum Vitae (CV) listing three professional references (including a current or/and previous supervisor) to hr@ke.mercycorps.org on or before 04 January, 2012 4.00 p.m.
Applicants must clearly indicate on the email subject the position that she/he is applying for i.e. “Application for the position of Grants Compliance & Finance Officer” or “Finance Manager”.
Applications without a subject heading will be disqualified. Please do not attach any certificates.
Please note for the Finance Manger Wajir applications can also be delivered to Mercy Corps office in Wajir, Airport Road (former VSF office)
Only qualified short-listed candidates will be contacted
The ability to interact effectively with international and national personnel is required.
A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary.
A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
The ability to take financial data and present it in meaningful financial reports is essential.
The Grants Finance and Compliance Officer must be willing to travel to Mercy Corps field offices and project sites in Kenya and abroad.
Interested candidates who meet the above required qualifications and experience should submit a cover letter, detailed Curriculum Vitae (CV) listing three professional references (including a current or/and previous supervisor) to hr@ke.mercycorps.org on or before 04 January, 2012 4.00 p.m.
Applicants must clearly indicate on the email subject the position that she/he is applying for i.e. “Application for the position of Grants Compliance & Finance Officer” or “Finance Manager”.
Applications without a subject heading will be disqualified. Please do not attach any certificates.
Please note for the Finance Manger Wajir applications can also be delivered to Mercy Corps office in Wajir, Airport Road (former VSF office)
Only qualified short-listed candidates will be contacted
