Book Keeper Job in Kenya at MSF-Spain

Médecins San Frontières Spain (MSF-Spain) is currently recruiting for the new position of Book Keeper, based in Nairobi with regular field visits to our projects in Kenya and Somalia.

Main Objective of Position

• As a Bookkeeper it would be your job to ensure financial records are fully maintained and updated, ready for audit purposes and to facilitate the process of filling annual accounts statements and reports in accordance with MSF financial management guidelines and Tax Authorities requirements in the countries of MSF operations.
• You will also get involved in preparing the VAT returns and completing and submitting tax returns besides ensuring the accounts receivable and payables are managed in time and in line with MSF financial management guidelines for our operations in Kenya and Somalia.
• You will create financial transactions and create financial reports from that information.
• The creation of financial transactions includes posting information to accounting journals or accounting software from source documents as invoices to customers, cash receipts, and supplier invoices. You will also reconcile accounts to ensure their accuracy.
• Using the advancement of technology you would be required to authenticate, allocates, and update details of transactions to additional financial records in journals (manual books) or save them on computer (FFC & SAP).
• As bookkeeper you will keep proper records of invoices, purchase orders, cheque stubs, receipts, and computer printouts.

Responsibilities and Tasks

• Accountancy: cash box management; documentation of financial transactions; invokes; salary payments; monthly accounts closing
• Administration: petty cash management; cheque preparation and follow up; filing; payment of suppliers.
• General: contributes to cash forecast; reviews reports and prepares statistics; provides coaching for field staff

Requirements

• Education: An Associate’s degree in accounting or business administration, or it’s equivalent
• Experience: Three to five years previous experience in bookkeeping and accounting, preferably with an international humanitarian organization
• Experience of:

1. Accounting software systems, most commonly FFC, Sage, SAP etc.
2. Processing invoices and reconciling accounts
3. Maintaining accounting ledger systems
4. Legislation and regulation of financial accounts being administered, including the statutory forms of financial statements and disclosure requirements
5. Records required for internal audits

• Languages: English (fluent essential); Somali (fluent, highly desirable)
• Knowledge: Accounting techniques and procedures; bookkeeping and generally accepted accounting principles
• (GAAP); knowledge of bookkeeping and generally accepted principles of governmental accounting;
• computer literate and good numerical skills

Competencies:

• Good verbal and written communication skills;
• organized and methodical approach to record keeping and reporting;
• attention to detail; honesty and discretion when handling confidential financial information;
• self motivated; ability to prioritize work and meet tight deadlines;
• problem solving skills;
• ability to work independently

Other: Availability to travel regularly to projects in Kenya and Somalia

All applicants should send an application letter (explaining relevant experience and motivation), CV, and recommendation letters to the

Human Resource Coordinator,
MSF Spain Kenya,
PO Box 52837, 00200
Nairobi

or by email to msfsrecruitment@gmail.com: please state the reference no. 1155 in the subject line of the email.

Only short-listed applicants will be contacted.

Closing date: 29th April 2012, 17:00hrs. Foreseen starting date: ASAP