Terre des hommes Office Administrator Job in Garissa, Kenya

Terre des hommes Foundation (Tdh) is an international NGO focussed on Child Rights.

To support the development of its Projects in Garissa County, Tdh is encouraging applications from Kenyan nationals for the role of:

Office Administrator

REF: Tdh/ADM/2012/14

Reporting to: Finance Admin Manager

Duty station: Garissa and Garissa County

Contract duration: 8 months renewable (with 3-month probation period)

Main responsibilities:

• Ensure the daily updating of the accountancy, according to the project activities;
• Verification of records, according to Tdh and donors’ procedures;
• Collaboration with the FAM in the preparation of documents for financial audits;
• Maintaining the cashbox of the projects, under the supervision of the FAM
• Filling properly the monthly reconciliation form for each cash and bank.
• Sending to the FAM the monthly updated accountancy and the statement of Bank Accounts
• Supporting the Project Manager in the contractual placement of the human resources and keep the records of the field based staff updated, under direction of the FAM
• Keeping the count of paid leave/holiday and R&R for the local staff
• Making sure that all the receipts/invoice are correctly filled and they are eligible for Tdh
• Translating contracts into Somali if requested
• Prepare the payroll and making payment of salaries to employees
• Keeping him/herself updated about the local Labour Law Act and local taxes and contributions
• Prepare the statutory deduction by the proper deadline
• Support the Logistics Manager in filling the yearly office assets inventory
• Payments to suppliers under FAM request
• Payment of vehicles insurance, licence renewal and maintenance (under Logistics Department’s suggestion)
• Check the correct filling of the vehicles’ Log Book
• Preparing the documentation for VAT and import and excise duty exemption
• Following up the VAT and duty exemption procedures Supervising the office accountant
• Archive all the relevant administrative and accountancy documentation

Requirements:

• Minimum diploma-level education in related field (Accountancy, Finance, etc.)
• Minimum 3 years’ experience with NGO
• Team management experience
• Project reporting and evaluation experience.
• Fluency in English and Somali. Ability to communicate in local dialect is an asset.
• Willingness to move around Garissa County

Application Modalities:

Qualified and interested candidates should submit a covering letter, CV, references, and copies of academic and professional certificates. Applications should be addressed to the

Finance Administration Manager:
Terre des hommes, Offlamu Road Garissa
P.O box 506 or 14 gem Lane, Kileleshwa, Nairobi or

They can also be emailed to:
am.ke@tdh.ch

Closing date for these positions is 22nd April 2012.

Only shortlisted candidates will be contacted for interview.

Tdh’s recruitment and selection procedures reflect our commitment to protect children’s rights, which includes the prevention of all forms of child abuse.

Tdh is an equal opportunity employer. Female candidates are encouraged to apply.

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