FilmAid International HR Officer Job in Kenya

HR Officer

Closing date:  29 Jun 2012

FilmAid International

About FilmAid:  

Since 1999, FilmAid has used the unique power of film to reach large numbers of vulnerable communities with critical information in a compelling visual format, overcoming language and literacy barriers. 

FilmAid uses films that are both educational and entertaining to draw audiences’ attention to subjects of vital concern to their health and well-being. 

FilmAid International has operational presence in Dadaab and Kakuma refugee camp and is one of UNHCR’s Implementing partners. 

Currently FilmAid is implementing a variety of projects with funding support from UNHCR and the US government through Bureau of Population and Migration (BPRM). 

These projects generally correspond to FilmAid’s core response areas of Health, Protection and Community services and involve production and dissemination of various videos.

Job Purpose

To support the Administration manager in the managing human resource for FilmAid Kenya programs 

Key Duties

The HR Officer reports to the Administration Manager and fulfils the following functions; 

• Monitor the implementation of staff benefits schemes including medical insurance, staff development programmes, leave and vacations and any other benefits that may be determined by the organization 
• Assist supervisors in the day to day interpretation and implementation of the personnel manual 
• Maintain the leave schedule for all staff and ensure timely requests and receipt of leave forms and updated leave schedule from field offices 
• Manage the recruitment process upon authorization by the Administration Manager, including posting adverts, receiving and shortlisting applications, organizing interviews and providing necessary assistance and support to the interview panels 
• Draft letters of offers and job descriptions / terms of reference for prospective staff and consultants and ensure timely approval by the Administration Manager and other relevant staff 
• Assist supervisors in developing orientation schedule for new staff and monitor the implementation of this schedule including the carrying out the necessary probation appraisals 
• Assist in managing the process of staff appraisals by ensuring relevant tools are shared on time and that the appraisals conducted at the right time, collate data collected and assist the Administration Manager in the an analysis of the data collected during appraisals 
• Assist the Administration Manager in drafting a recommendations report on issues arising from performance appraisals. 
• Implement staff development programmes including making recommendations and authorization of staff eligible for such programmes, ensuring reports and records of these are well kept and submitted to the Administration Manager. 
• Preparing all staff IDs and providing all basic information to new staff 
• Process work permits and other relevant work documents for international staff / consultants / visitors 
• Maintain staff files and records (including the maintenance of up to date emergency contact list of all staff) 
• Conduct continuous research on improved staff benefits and make recommendations to senior management 
• Assist the Administration Manager in managing disciplinary action procedures against staff accused of misconduct

Knowledge/Skills/Experience 

• Degree in Human Resources with 2 years’ experience in HR Function preferably in a humanitarian organization or Higher Diploma on Human Resources management 
• Counselling skills 
• Excellent communication and organizational skills 
• Commitment to humanitarian principles and action 
• Must be able to multitask and enjoy maintaining good relationship with employees 
• A track record of a committed demeanour to constantly making improvements to all HR services is desirable

How to apply:

Please email applications with only cover letter, CV and 3 references by 29th June 2012 to: jobskenya@filmaid.org. 

Note that applicants who send letters of references, testimonials or any other documents apart from those requested will be automatically disqualified. 

Only short-listed candidates will be notified.