NGO Logistics / Administrative Officer Job in Dadaab Kenya

Terre des hommes Foundation (Tdh) is an international NGO focussed on Child Rights. 

To support the development of its programmes in Nairobi and Garissa County, Tdh is encouraging applications from Kenyan nationals for the role of Logistics / Administrative Officer based in Dadaab.

Reporting to: Logistics & Administrative Officer

Duty station: Dadaab

Contract duration: Asap – 6 month duration - renewable

Main task and responsibilities:

• Support to all Tdh department in Dadaab on security follow up
• Support to the Logistics Department filling the yearly office assets inventory
• Regularly check the correct filling of the vehicle log book
• Ensure office space and facilities at IOM is according to signed MOU
• Ensure staff accommodation at DMO is appropriate, with minimal clean and safe standards
• Assist in petty cash purchases for Dadaab office
• Collect monthly  vehicle logsheets and send to LO Garissa
• Ensure stock follow up and inventories of non-expendable items with the support of LM.
• Ensure drivers conform to Tdh driver rule & regulations
• Assist in ensuring that Office/Accomodation repairs are undertaken
• Monitor staff and vehicle movement to the camps and back to the DMO
• Ensure VHF radio handsets are programmed and in working order conform UN/agency DDB network.
• Ensure Tdh staff and casuals comply to access main gate control at DMO
• Support and liaise with UNHCR security and tdh staff, DMO access and evacuation when required
• Ensure tdh vehicle fleet for Dadaab has sufficient fuel using fuel vouchers
• Liaise with LO in Garissa the use and contract follow up for rental vehicles
• Daily update of the accountancy according to the project activities and FAO’s needs in a Cash book.
• Making payments when requested by the teams.
• Verify that all the receipts/invoices are correctly filled and they are eligible for Tdh accountancy (indicating: date, details of the supplier, clearly written the amount with the stamp PAID)
• Archive all the relevant administrative and accountancy documentation in the proper way indicated by the FAO and according to Tdh procedures.
• Manage the cash box of the office, under the supervision of the FAO. The FAO and the Base team leader have the right to verify randomly the cashbox balance
• Do some cash inventory and reconciliation check with FAO.
• Prepare, check and send attendance sheets signed by the staff based in the field to FAO.
• Work as liaison between staff and FAO and Base team in order to smooth any problem and maintain a high standard of HR management.
• Provide weekly log, admin, HR & finance report to the FAO and LM.
• Ensure and facilitate the communication and information sharing within the team and the departments, and contribute to the team responsibilities.
• Work in close collaboration with other team members

Requirements:

• Minimum diploma-level education in Business administration, Logistics or equivalent.
• Experience in working with similar organization, previous experience of two years or more
• Experience and knowledge of logistics procurement, fleet management, cash & HR management
• Demonstrate ability to use Windows computer software and use of spread sheets
• Fluency in English, Kisomali and Kiswahili.
• Experience in working  North eastern Kenya and in a tense area
• Ability to work independently and under pressure
• Honesty and integrity

Application modalities:

Qualified and interested candidates should submit a cover letter and CV (with at least three referees) indicating the vacancy announcement reference to the address:

Terre des homes Foundation, IOM office, DMO compound Dadaab, 

or can also be emailed to: am.ke@tdh.ch

Closing date for this positions is on or before  26th July 2012, 5.00 PM 

Only shortlisted candidates will be contacted for interview.

Tdh’s recruitment and selection procedures reflect our commitment to protect children’s rights, which includes the prevention of all forms of child abuse.

Tdh is an equal opportunity employer. 

Female candidates are encouraged to apply.