Receptionist Job in Kenya at Adeso

Receptionist

Adeso

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www.adesoafrica.org

Organizational Context

Adeso, formally known as Horn Relief, is an expanding and vibrant African based international development and humanitarian organization. 

At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. 

Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. 

We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy. 

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. 

Currently, Adeso has programs in Somalia, Kenya and South Sudan. Our current donor portfolio includes the European Commission, USAID, SIDA, CIDA, UNICEF, and the Government of Netherlands, among others. 

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

Position Summary

The Receptionist will be a full-time member of the Adeso staff, working with the office administrator and will be expected to act as part of the administration team and as such responsibilities may occasionally be altered to help others complete their duties. 

He/She will be tasked with ensuring the efficient day-to-day operation of the Operations department, and support the work of management and other staff.

Position Purpose

The Receptionist will work with the team in Nairobi to ensure efficient running of the day-to-day office operations. Administrative 

• Front office/Reception management (guiding and welcoming visitors, answering calls, responding to enquiries, taking/relaying messages, etc). 
• Tracking movement of documents in and out of the organization. 
• In liaison with the Office Administrator, Coordinate and maintain records for HR phones and office keys. 
• Process payments for Operations/Logistics department as required. 
• Provide secretarial and administrative support to Logistics and other Departments. 
• Ensuring staff have job identification and business cards as instructed. 
• Ensure that staff takes responsibility to close windows, switch off lights for general security of Office. 
• Perform general clerical duties, including but not limited to: photocopying, faxing, Mailing and filing. 
• Assist in ensuring payment of utility bills (electricity, telephones) and statutory payments (NHIF, NSSF and PAYE) is done in a timely manner. 
• Assist in preparation for meetings if called upon. 
• Ensure that office drinking water is ordered and refilled in a timely manner. 
• Preparing and maintaining the monthly schedule for the guards and obtain approval from the Office Administrator.

Travel 

• Make travel, meeting and other arrangements for staff. 
• Assist in logistical support and other support to facilitate local and international travel including bookings, accommodation and visas and maintaining database for vendors. 
• Assisting in making Hotel and flight bookings as instructed. 
• Assist with the follow-up and applications of visas and work permits for new staff.

Skills and Qualifications needed

• Minimum 3 years relevant experience in office Administration. 
• Minimum of Diploma in administration/office management/front office management /Logistics/ or any other relevant diploma. 
• Excellent IT skills, in particular Word, Excel, email. 
• Ability to manage several tasks simultaneously, be flexible, and be willing to assume a range of unanticipated assignments. 
• Strong communication skills and ability to work independently and as part of a team. 
• Professional and friendly communication style, with the ability to field calls from a diverse group. 
• Excellent attention to detail and organization.

How to apply:

This is a challenging opportunity for a dedicated and highly motivated professional. 

If you would like to join this dynamic team and help contribute to better resilience and economic growth for African communities, please submit your application to jobs@adesoafrica.org.

Each application should be addressed to the Human Resources Manager and include the following: 

• An updated CV; and 
• An application letter which should includes full contact details of three work-related referees.

This position is only open to Kenyan Nationals.

Applications not including all of the above information will not be reviewed.

Only short-listed candidates will be contacted. 

Adeso is an equal opportunity employer.