ICAP Logistics Administrative Officer Job in Kenya

ICAP of Columbia University is working in partnership with the Ministry of Public Health and Sanitation and the Ministry of Medical Services to strengthen HIV Prevention, Care and Treatment services at provincial and district health facilities. 

This program is part of a US Government initiative against HIV in Kenya that receives funding from PEPFAR through the Centers for Disease Control and Prevention (CDC). Applications are invited for the following position:

Logistics Administrative Officer

Location: Kisumu with frequent travel in ICAP-supported facilities in Nyanza

Overall Job Function:

Reporting to the Finance and Administration Manager and the Logistics Manager, Nairobi, the Logistics Administrative Officer is responsible for the planning and supervision of all ICAP vehicles in the region and the logistics and distribution of field supplies.

Duties and Responsibilities

• Plan, implement and supervise general administration, the procurement process including areas of asset management, property maintenance, general supply chain and functioning.
• Plan, implement and coordinate logistics, procurement (goods & services) whilst conforming to both donor and government regulations and guidelines.
• Liaise with the Logistics Manager and Program Director on all issues related to procurement and logistics, and ensure transparency and accountability in all activities.
• Ensure proper storage, tracking and distribution of all field supplies received in the Kisumu office in compliance to the laid down internal and ICAP SOPs.
• Facilitate timely, consolidated and well coordinated monthly transport schedules for the program team.
• Act as the focal point person for the maintenance and repairs of assets and other administrative infrastructural systems, liaising with the appropriate staff to arrange quality repairs of reported malfunctions in a timely and expeditious manner.
• Oversee the fleet management system ensuring proper documentation, vehicle insurance, logbooks and contract renewals, fuel consumption analysis, and ensuring protocols are observed at all times.
• Ensure that all permanent, temporary and hired drivers are authorized to drive ICAP vehicles. Ensure that the HR Manager has copies of their ID, Valid Driving license and Certificate of good conduct.
• Conduct Orientation on new drivers, new employees on vehicle usage as per the internal and the ICAP SOPs.
• Any other reasonable duty as requested by line management

Requirements

• Bachelor degree in purchasing Supply Management or Chartered Institute of Purchasing and Supply (CIPS, UK) or higher national diploma in store, logistics management or equivalent. 
• Proven experience of not less than 5 years in procurement and logistics and Standard Operating procedures. Experience gained within an international NGO in administration or maintenance of a logistics information system will be an added advantage.
• Knowledge of computers: word processing, database management and spreadsheets packages. 
• Valid driving license

All applications including a current CV (attachments bearing both your names and the job title), telephone number, referees, current and expected salary should be sent to the HR and Administration Manager, ICAP, icap.vacancies@gmail.com on or before 26th November 2012. 

Only shortlisted candidates will be contacted.

ICAP is an Equal Opportunity Employer
www.columbia-icap.org