Xpressive Office Administrator Job in Nairobi Kenya

Xpressive is design and print company based in Nairobi.

We seek to recruit a dynamic and proactive Office Administratorwith the relevant skills to perform a wide range of administrative and office support activities for the company to facilitate the efficient operation of the organization.

Main Job Tasks and Responsibilities:

• General clerical duties including photocopying, reports & documents binding, fax and mailing;
• Maintain electronic and hard copy filing system and retrieve documents from filing system when required;
• Maintaining project files and Filing; - answer, screen and transfer inbound phone calls as well as receive and direct visitors and clients appropriately;
• Handle requests for information and data;
• Handling the office calendar and diary for appointments and meetings;
• Resolve administrative problems and inquiries and prepare written responses to routine enquiries;
• Prepare and modify documents including correspondence, reports, drafts, memos and emails;
• Coordinate, prepare & schedule agendas for meetings, appointments and travel arrangements for staff
• Open, sort and distribute incoming correspondence;
• Safeguarding the office equipment;
• Coordinate maintenance of office equipment & supply inventories;
• Coordinate and maintain records for staff, telephones, parking and petty cash etc;
• Product and service quality control;
• Contributes to team effort by accomplishing related results as needed;
• Any other duty as may be assigned by the management.

Academic Qualifications:

• Bachelor degree in business related field preferred.
• Computer skills and knowledge of MS-Office suite(excel, access, word, outlook, internet etc)
• Knowledge of operation of standard office equipment.
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
• Must be a holder of Kenya Certificate of Secondary Education.
• The candidate should possess 2-3 year experience in a similar position;

Personal Requirements: 

Key Competencies

• The successful applicant must be dynamic; result oriented, responsible
• Strong Customer service orientation
• Able to work methodically, accurately and neatly
• Good oral and written communication skills as well as Reporting Skills,
• Able to work as part of a team
• Neat personal appearance.
• High level of professionalism
• Honest and a person of high integrity.
• Ability to Prioritize.
• Strong Public Relations skills.
• Ability to use own initiative and work as a team member.
• Problem assessment and problem solving
• Information gathering and information monitoring
• Attention to detail and accuracy
• Flexibility & adaptability
• Good interpersonal Skills and must have ability to work under pressure.
• Fluent in English and Swahili

Remuneration

Xpressive is willing to offer a competitive pay package with employee benefits such as personal accident cover, medical insurance and annual leave.

Application

Interested candidates should email their Application/Cover letter and CV to careers@xpressive.co.ke 

Closing date: 15th Feb 2014