Adeso Human Resources Assistant Job in Garowe Somalia

Vacancy: Human Resources Assistant
 

Organization: Adeso - African Development Solutions 

Reporting to: Human Resource Officer
 

Working with: Program staff, Field finance, Field HR team, Nairobi HR
 

Programme / Duty station: Garowe
 

Duration: 1 year (Renewable)
 

Starting date: Immediate
 

Organizational Context: Adeso is an expanding and vibrant African based international development and humanitarian organization. 

At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. 

Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. 

We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.
 

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. 

Currently, Adeso has programs in Somalia, Kenya and South Sudan. 

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.
 

Position Summary: Responsible for supporting the Human Resources Officer by performing a variety of HR support functions and duties including:

• Human resource database and employee records and files
• Payroll adjustment processing for Garowe

Position Purpose: This position is based in Garowe and the incumbent performs general HR support functions and assists the HR Officer as directed. 

He/She will work with the team in Garowe office to ensure efficient running of the day to day Human Resource functions.

Specific Roles and Responsibilities

• Provide administrative support to Human Resource Department in all HR functions
• Assist in advertisement of open positions as appropriate by identifying relevant advertising forums. 
• Ensure that all vacancy bulletins are circulated to relevant offices.
• Support the Human Resources Officer on recruitment activities such as interview arrangement, including preparation of appropriate documents and liaising with candidates as instructed. 
• Inform job applicants of their acceptance or rejection for employment.
• Ensure that the induction pack is maintained and kept up to date
• Maintain the staff database (currently to be on Excel) and the personnel files for all staff in the Programmes; and collect and maintain basic details for all staff.
• Update Human resources Officer of contracts end dates, probation dates, Performance Review dates and constantly ensures that the contracts database is up to date for Garowe staff.
• Support and assist in coordinating HR communication
• Monitor dates relating to balances of Annual leave and sickness absence and advise staff accordingly.
• Ensure all staff in Garowe have Medical cards and Keep a record of medical expenses reimbursed
• To ensure that when a member of staff separates from the Organization exit interviews and clearance are conducted, equipment or documents are retrieved, final payments have been arranged with Finance and that the personal file is closed.
• Administrative tasks as instructed from time to time.
• Any other duty as may be assigned.

Skills and Qualifications

• Diploma in Human Resources or equivalent;
• Prior HR experience preferably with Adeso;
• Fluent in Somali and English languages;
• Familiarity with Somalia labour laws;
• Computer skills – MS Word, Excel and Outlook;
• A strong team player and committed to diversity, equal opportunity and capacity building.
• Ability to work under pressure and meet deadline
• Ability to establish and maintain harmonious working relationship with co-workers and staff

Application Process
 

This is a challenging opportunity for a dedicated and highly motivated professional.

If you would like to join this dynamic team, please submit your application to jobs@adesoafrica.org, quoting the position in the email subject matter, by 30th July 2014.

Each application should be addressed to the Regional Human Resources Manager and include the following:

• An updated CV; and
• An application letter which should include cover letter, remuneration requirements and contact information for three work-related referees.

Applications not including all of the above information will not be reviewed. 

Only short-listed candidates will be contacted.

Adeso is an equal opportunity employer and female candidates are strongly encouraged to apply.