Industrial Relations Manager, Training & Development Manager, Executive Assistant and Archivist Jobs in Kenya - New KCC

 

New Kenya Co-operative Creameries Limited is the leading Dairy Company in the Country re-known for its world class brands that include KCC Butter, Ghee, Gold Crown, Safariland and Mala among others.

We are seeking to recruit dynamic and result driven person to fill the following job positions:-

1. Industrial Relations Manager

Reporting to the Chief Manager, Human Resources & Administration, the Employee Relations Manager will be responsible for developing, directing and administering Labor Relations practices, procedures and activities in compliance with labour laws, applicable collective bargaining agreements and New KCC’s Policies and Procedures.

Key responsibilities

• Participates/assists in negotiation of Collective Bargaining Agreements. Dialogues with management and union representatives and is the focal point for industrial relations activities in the company.
• Provide guidance and recommendations to department managers and supervisors with respect to employee relations.
• Investigate, manage and control all the disciplinary and grievance mechanisms, as well as participating in staff disciplinary committees as prosecutor, grievance, counseling and appeal panels.
• Establishing good relationships with relevant industry players, consult legal practitioners and related government agencies and provide advices accordingly and when necessary make recommendations on best practices relating to managing court cases
• Responsible for all Industrial Relation cases and communicates all the related activities and movements to the management as and when required
• Carry out all tasks following corporate guidelines and procedures and ensure full compliance to statutory regulations and company code of conduct
• Assist in review of existing policies, procedures, guidelines and proposed changes if required for the improvement on the overall Industrial Relations policies and procedures
• Handle union issues including participation in meetings/talks, organizing collective bargaining’s with the most effective manner for the employees and employers
• Assists in the recruitment process

Minimum Qualifications & competencies

• A University degree in Industrial relations/Public Administration/Social Sciences/ Business Administration/ Law/Commerce, with a bias in Human Resource Management
• Has at least 7 years hands-on responsibility and experience in the employee/industrial relations preferably in a senior position in a FMCG company.
• Excellent knowledge of Kenyan Labor Laws and a good understanding of the best practices in the industry
• Experience in a computerized HR Management Information System
• Excellent knowledge of Collective Bargaining Agreements (CBA)
• Pleasant, results oriented, hardworking, persuasive individual with excellent inter-personal and communication skills who is able to think strategically, and effectively present ideas in an organized manner
• Must be 35 years and above

2. Training & Development Manager

Reporting to the Chief Manager, Human Resources & Administration, the training and Development Manager is responsible for developing strategies, policies and work processes that will enhance staff knowledge, attitude, understanding, values and practical skills in task accomplishment.

Minimum Qualifications & competencies

• Analyzing employee training needs in conjunction with Departmental and Functional heads to be in line with career progression plans and staff advancement
• Liaison with Training providers develop and deliver soft skills and technical training programs for employees which effectively meet the needs of the organization
• Monitor & Evaluate training programs conducted
• Liaising with Directorate of Industrial training, Ministry of Labour and Human resource development training consultants and other regulatory bodies to ensure business compliance on training requirements
• Control the cost of planned training programmes within Budget.
• Maintain an accurate database of training records
• Manage Performance Contracting and ensure managers conduct a minimum of one performance review for each employee annually
• Responsible for developing and maintaining employee recognition programs
• Be the focal point in the entry, processing, and generation of employee reports from the Human Resources information system and manual personnel files
• Develop and implement an induction plan for new joiners
• Manage employee turnover, conducts exit interviews to determine reasons behind resignations.
• Conduct Job analysis & Job evaluation as and when needed
• Review and update job descriptions
• Assist in Recruitment

Minimum Qualifications & competencies

• A University degree in Social Science/Education or other business related field
• Post graduate Diploma in Human resource management
• Has at least 7 years proven and significant work experience in a training department within a large organization preferably in a FMCG company.
• Certificate in Training of trainers
• Strong leadership, analytical and organizational skills, demonstrated by ability to work both independently and within a team
• Has experience in a computerized HR Management Information System
• Excellent communication skills (oral and written) with unusual abilities in report writing skills.

3. PA to MD/ Executive Assistant

Reporting to the Managing Director, the PA will provide high-level administrative support to the CEO & MD by conducting research, preparing executive reports, handling information requests, and performing other clerical functions.

Key responsibilities

• Manage and maintain Chief Executive Officer & MDs’ schedules by highlighting critical activities and keeping the MD informed of the same
• Be responsible for heavy calendar management, requiring interaction with both internal and external executives to coordinate a variety of complex executive meetings and activities
• Perform standard office procedures such as appointments, processing mails, answering the telephone and ordering supplies
• Prepare reports, memos, letters, and other documents, as requested by the MD
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
• Greet visitors and determine whether they should be given access to the MD
• Prepare responses to correspondence containing routine inquiries
• Provide detailed support for the MD & CEO including the preparation and sometimes the presentation of reports, research and development, assessments and compliance and some travel, as well as managing diary and general procedures.
• Prioritize and manage multiple projects/assignments simultaneously, and follow through on issues in a timely manner
• Maintain proper filing of records to facilitate an up to date filing system for speedy and efficient retrieval of documents within the MDs office.
• Co-ordinate meetings such as management meetings, board meetings and any other meetings involving the CEO.
• Act as a link between the CEO and the HODS on various issues in terms of facilitating communication on arising areas of concern.

Minimum Qualifications & competencies

• Bachelors degree in secretarial studies/Business Administration
• Basic research or economics qualification
• Diploma/certificate in PR or customer service
• 5+ years experience supporting at the executive level
• Knowledge of administrative and clerical procedures and systems such as managing files and records, transcription, designing forms, and other office procedures
• Excellent oral & written communication skills
• Excellent people skills and ability to interact freely and professionally
• Proficiency with office computer applications and ability to write clear executive reports and present on behalf of the MD in his absence.
• Ability to prepare business plans and other board papers / reports
• Well developed planning and organizing skills
• Time management skills and attention to detail
• Demonstrated supervisory skills
• Pleasant, honest & Confidential person

3. Archivist

Reporting to Chief Manager, Human Resources & Administration, the Archivist will be responsible for Management of Archives of the Company to ensure proper retrieval and maintenance of the records.

Key responsibilities

• Develop and implement records management policies & procedures
• Develop records classification system; undertake records appraisal; draft records retention and disposal schedules; develop a back-up system for documents; liaise with Manager ICT for electronic back-up of documents and ensure completeness and integrity of all files and documents.
• Prepare and ensure compliance to company file plan within New KCC archives
• Maintain an effective Archives database to ensure accessibility to the information
• Properly appraise, arrange and describe records to ensure efficient access to and retrieval of archival records, irrespective of format.
• Take the necessary precautions to protect the archives with appropriate fire, climate and access control equipment to ensure business continuity in case of disaster.
• Maintain an effective and well organized archive by filing new records and removing redundant records
• Benchmark with similar organisations to ensure a high standard of work and best practice.

Minimum Qualifications & competencies

• Must have a minimum of Diploma in Archives and Record Management or its equivalent from recognized institution.
• Must have worked in similar position for at least 3 years.
• Aged between 25 -35 years.
• Well developed computer & report writing skills.
• Experience in Record keeping and indexing.
• Excellent communication and good interpersonal skills.
• Should be a person of high integrity.

If you meet the above requirements, send your applications together with detailed curriculum vitae, indicating your current salary, expected salary, copies of certificates, testimonials, and contacts of at least three referees and day time telephone contacts by 7th October 20011 to:

The Chief Manager, Human Resource & Administration
New Kenya Cooperative Creameries Limited
P.O Box 30131-00100,
Nairobi.

Those who do not hear from us after four weeks of closing date should consider their applications unsuccessful.

Canvassing either direct or indirectly will lead to automatic disqualification.

For latest jobs in Kenya and Kenyan Jobs always visit http://kenyajobtube.blogspot.com/